Department secretary - care coordination - days - ft

Works independently to provide clerical support for the Division/Department.

RESPONSIBILITIES

• Receives, handles, and transfers phone calls and messages, and provides assistance and guidance to visitors.
• Responds to visitors and telephone inquiries, assisting if possible or referring to the appropriate person or department.
• Takes complete and accurate messages when an appropriate person is not available and delivers promptly.
• Coordinates the clerical activities of the department.
• Sets priorities and produces work by the established due date.
• Prepares reports, correspondence, or other written material, including typing and copying as directed and forwards to the appropriate area.
• Responds to correspondence not requiring the attention of designated staff member(s).
• Information submitted to the department is logged, processed, and/or forwarded in accordance with established procedure(s).
• Maintains files in an accurate, easily retrievable manner.
• Ensures that the office is maintained in an organized manner in order to ensure the needs can be met promptly and efficiently.
• Schedules and coordinates meetings and facilities.
• Coordinates meetings by coordinating schedules, reserving rooms, ordering supplies, taking minutes, or other duties as assigned.
• Maintains manager's appointment calendar.

QUALIFICATIONS

Education:

• High School or GED
• Associate's Degree
• Accredited secretarial course or equivalent experience
• Business, secretarial science, or related field

Experience:

• 3
• Clerical experience or two (2) years of secretarial experience in a customer service environment
• In a healthcare environment