Corporate invoicing specialist

Position Summary:

Responsible for completion of accurate and timely invoicing while meeting department deadlines. Able to work with other team members to achieve department and company goals. Able to multi-task, manage time efficiently and be flexible to the changing demands of the business.

Location:

Louisville, KY Corporate HQ

Essential Responsibilities, Accountabilities and Results

• Process invoices daily by 4:00PM
• Delivery of invoices to clients via various methods including email and 3rd party client portal entry
• Investigate and resolve issues by working with Sales Teams, Project Managers and Other Departments
• Work according to detailed SOP’s with periodic supervision
• Must be able to work in a high-volume environment
• Collaborate with other invoicing specialists and managers to ensure deadlines are met

Other Duties:

• Ability to create and update customer and internal reports
• Issue correcting transactions including credit memo and rebill invoices

Position Type/Expected Hours of Work:

Hours are 8:00am to 5:00pm. Required overtime during month end close process.

Competency Requirements

• Ability to work without supervision
• Detail oriented
• Problem solving skills
• Proficient with all MS Office products – Outlook, Word, Excel and Teams required
• Prior invoicing experience is a plus

Educational & Experience Minimum Requirements

• Minimum of 2-year degree or equivalent work experience
• Minimum of 2 years general office experience is required
• Intermediate or advanced MS Excel skills preferred

Physical Requirements

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The following physical requirements are commonly performed in this job. There are times, on occasion, when the employee may be asked or expected to perform duties with physical requirements that are different from those listed here. It is the employee’s duty to notify the management of any physical limitations or inability to perform a certain task.

• Regularly required to sit; use hands to finger, handle, or feel and talk or hear.
• Frequently required to stand; walk and reach with hands and arms.
• Occasionally lift up to 20 pounds and/or move up to 20 pounds.
• Vision, color vision and ability to adjust focus.

Supplementary Information:

This description is based upon management’s assessment of the requirements and functions of the job as of the date this description was prepared or revised. It is a general guideline for managers and colleagues. It is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities required of the incumbent. Management reserves the right on a temporary or indefinite basis to modify as necessary to meet changing business conditions.

About Propelis:

Propelis is a portfolio of global marketing services and technology companies with a combined legacy of 150+ years, 2,000+ clients, 9,000 employees, and operations across 30 countries. Propelis provides the scale and support of a global organization while preserving the unique culture and identity of each company in its portfolio.

For more information visit: www.Propelis.com

EEO Statement:

We are proud to be an equal opportunity workplace. All employment is decided on the basis of qualifications, merit, and business need. We offer equal employment opportunities to employees and applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, genetic information, age, disability or any other characteristic protected by federal, state or local law. Equal Opportunity Employer Minorities/Women/Veterans/Disabled.

We strive to make our employment website and application process accessible to all users and applicants. In doing so, we provide reasonable accommodations to applicants with disabilities. If you have a disability and require a reasonable accommodation or assistance completing the application process, please contact a member of our Human Resource Team.

Our compensation reflects the cost of labor across several U.S. geographic markets, and we pay differently based on those defined markets. The U.S. pay range for this position is $21-$22 per hour. Ultimately, in determining pay, we will consider the successful candidate’s location, experience, and other job-related factors.

Group benefits currently include:

A selection of health care plans with prescription drug coverage, dental plan, vision plan, basic and supplemental life insurance, a flexible spending account for medical and dependent care expenses or a health savings account based on plan selection, short/long term disability and 401(k) Savings Plan.