Career center office coordinator

The Office Coordinator supports the daily administrative and operational functions of The Career Center at Seton Hall University. Serving as a primary point of contact for students, alumni, employers, faculty, staff, and visitors, the Office Coordinator helps maintain a welcoming, professional, and efficient environment. The position oversees front desk operations and assist with the supervision of the front desk, coordinates office schedules and records, assists with departmental financial and purchasing processes, and provides logistical support for Career Center programs and services.

Duties and Responsibilities:

Office Administration and Operations

• Oversee daily front desk operations and maintain a welcoming, professional office environment.
• Respond to calls, emails, and general inquiries; connect visitors with appropriate staff and resources.
• Support appointment scheduling, office coverage, and coordination of routine administrative activities.
• Maintain accurate office records, files, databases, and documentation in accordance with university procedures.
• Coordinate office supplies, equipment needs, and maintenance requests.

Student Worker Supervision

• Assists with coordinating schedules and assigning responsibilities to The Career Center’s student workers.
• Monitor attendance, front desk coverage, work quality, and customer service practices.
• Support with onboarding, ongoing feedback, and professional development of student employees.
• Coordinate with the Program Coordinator as needed while maintaining distinct oversight of general student workers and Career Ambassadors.

Budget and Administrative Support

• Assist the Director with expense tracking, purchase requests, invoices, reimbursements, and budget documentation.
• Maintain inventory and purchasing records and assist with routine financial reporting.
• Collect and organize information for departmental reports and special administrative projects.
• Follow university policies for purchasing, confidentiality, records, and financial processing.

Programs and Events Support

• Provide administrative and logistical support for Career Center workshops, employer visits, career events, and initiatives.
• Coordinate event materials, supplies, registrations, room requests, and day-of operational needs as assigned.
• Work collaboratively with the Program Coordinator and relevant team members; event strategy and overall programming remain with designated program leads.

Career Center Initiatives and Services

• Support Pirate’s Closet operations through inventory tracking, donation coordination, and organization of supplies and space.
• Collaborate with the Career Coach, who leads Pirate’s Closet improvement efforts.
• Assist with student-facing promotion of Career Center services and appropriate special projects.
• Perform other related duties as assigned by the Director.

Required Qualifications:

• Associate degree or vocational/technical school degree.
• One to three years of related administrative, office coordination, or customer service experience.
• Strong organizational, interpersonal, written, and verbal communication skills.
• Ability to prioritize multiple responsibilities, maintain accurate records, and exercise discretion with confidential information.
• Proficiency with Microsoft Office applications, including Outlook, Word, Excel, and Teams.
• Ability to work effectively with students and a diverse range of internal and external stakeholders.

Desired Qualifications:

• Bachelor’s degree.
• Experience in higher education, student services, or a comparable service environment.
• Experience supervising or coordinating student employees.
• Familiarity with scheduling systems, purchasing processes, and student service platforms.
• Experience supporting departmental events or programs.

Salary Range:

$27.385/ per hour

Exempt/Nonexempt:

Nonexempt

Physical Demands:

General Office Environment

Special Instructions to Applicants:

Benefits Information:

Full Time Benefits

Life today is complex. That’s why Seton Hall University offers a comprehensive package of benefits and programs to help you simplify and enrich your life.

These benefits are important elements of your total university compensation package. Benefits include but are not limited to bundled medical, prescription, and vision insurance, dental insurance, and life insurance, and retirement plan. More information is available at https://www.shu.edu/human-resources/benefits.html.

Seton Hall University is located in South Orange, New Jersey, 14 miles from New York City. It is the oldest Catholic diocesan institution of higher education in the United States and is home to about 6,300 undergraduate and 3,700 graduate students. A vibrant and culturally inclusive community, Seton Hall pursues academic excellence and ethical development in a collaborative environment and prepares its students to be servant leaders in their professional and community lives. Seton Hall University is an equal opportunity employer. It honors diverse perspectives and welcomes employees from all faith traditions. In turn, its employees respect Catholic beliefs and values, engage in servant leadership, and support the University’s mission as a Catholic institution of higher education.