Business Services Assistant - Temp

Student Engagement Administration

Student Engagement/Student Success

Schedule: Monday - Friday | 8:30 AM - 5:15 PM

40 hours per week

These are exciting times at the Student Engagement/Student Success Department. We are growing, and we are thrilled that you are interested in being a part of our team. We are surrounded by individuals empowered to use their expertise and talents to achieve our mission to pursue excellence.

Are you ready for us? Are you seeking an opportunity with purpose and direction? If you are, we have the perfect opportunity for you! We hire great people from a wide variety of educational, career, and personal backgrounds, not just because it is the right thing to do, but because it makes us a stronger team.

The Student Engagement/Student Success is seeking (1) Business Services Assistant (Temp) to join the already awesome team taking the Student Engagement/Student Success Department to the next level of excellence!

WHAT MAKES Student Engagement/Student Success A GREAT PLACE?

• A knowledge-sharing organization that works collaboratively with diverse partners.
• Professional development opportunities and mentorship
• A rapidly growing center within an academic setting

HERE IS WHAT YOU WILL DO

The Business Services Assistant supports the management of fiscal, accounting, budget, and business operations within Student Engagement Administration. The position provides administrative and financial support for Student Activity Fee-funded programs through budget management, financial transaction processing, reporting, and purchasing activities. This role offers an opportunity to gain hands-on experience in budgeting, accounting, and financial administration in a higher education environment.

Essential Duties and Responsibilities:

• Provide fiscal management for multiple budgets, including budget monitoring, reconciliation, auditing, and approval of purchase requisitions.
• Perform accounts payable functions and assist with purchase order management.
• Assist with Student Activity Fee Committee (SAFC) budgeting and financial reporting.
• Audit and enter transactions into PantherMart, including Requisitions & Travel Authorizations.
• Support centrally managed Student Activity Fee-funded registered student organizations' business transactions.
• Provide administrative support for centrally managed Student Activity Fee process.
• Create and maintain budget spreadsheets and assist with monitoring and tracking financial expenditures.
• Compile, analyze, and distribute financial reports and budget data.
• Communicate effectively with vendors, faculty, students, staff, and administrators regarding financial matters.
• Assist with accounting and financial discrepancies.
• Assist with special projects and perform other duties as assigned.

Minimum Requirements:

Bachelor's degree and two (2) years of administrative experience; or High school diploma/GED and six (6) years of administrative experience; or an equivalent combination of education and related experience.

Preferred Qualifications:

• Excellent customer service skills.
• Experience working in a university setting.
• Strong organizational skills and attention to detail.
• Excellent problem-solving skills.
• Proficiency in Microsoft Excel and financial tracking.