AY2627 Office Assistant - SGA (Student Government Association) - (Work-Study Required)

Department Name: Student Government Association / Center for Student Involvement

Supervisor Contact: Mwango Kasuba, 412-290-0333, kasubam@duq.edu

The assistant will work closely with the SGA President and Executive Board.

Location: Center for Student Involvement
305 Gormley Student Union

Hours of Operation: Monday–Friday: 8:00 AM–12:00 AM
Saturday–Sunday: 10:00 AM–12:00 AM

Rate of Pay: $12.00 per hour

Position Summary:

The SGA Administrative Assistant provides administrative and organizational support to the Student Government Association President and Executive Board while also assisting the Center for Student Involvement. This position helps coordinate meetings, maintain records, track projects, and support communication with students, campus departments, and university administration. Through daily office support and assistance with campus programs and events, the assistant contributes to organized operations and student engagement.

Essential Duties and Responsibilities

• Assist with scheduling meetings, coordinating availability, preparing agendas, and taking and distributing meeting notes.
• Maintain organized records, documents, calendars, and contact lists for SGA and assigned Center for Student Involvement activities.
• Track projects, deadlines, and follow-up items to support the SGA President and Executive Board.
• Assist with drafting correspondence, preparing materials, and communicating information to students, student organizations, campus departments, and university administration.
• Welcome students and visitors, answer general questions, and direct inquiries to the appropriate staff member or campus resource.
• Help connect students with student organizations, leadership programs, and campus involvement opportunities.
• Support planning and logistics for SGA events and Center for Student Involvement programs, including preparing materials, registration, setup, check-in, and cleanup.
• Assist with outreach, promotional materials, event calendars, and student organization information.
• Complete data entry, filing, copying, and other clerical tasks.
• Handle confidential information with discretion and follow applicable university procedures.
• Perform other related administrative and project-based duties as assigned.