Summary

Incumbent is an Aviation Safety Assistant (OA) in a Flight Standards field office. Provides administrative, semi-technical, and clerical related support to the supervisor, or manager, Aviation Safety Inspectors (ASIs), and Administrative Officer. Utilizes tools relevant to the Safety Assurance System environment which includes obtaining background data, preparing reports, reviewing applications, interviewing applicants, processing certificates, and maintaining technical and administrative files.

Duties

A. Technical Program Support

Processes FAA issued airman certificates such as an FAA designated representative, mechanics, repairmen, flight engineers, and pilots. Interviews applicants to determine qualifications for non-complex certificates. Processes FAA authorizations such as inspection authorization, aircrew program designee, aerobatic competency, etc. Processes FAA issues operator and air agency certificates such as air carrier, repair stations, and approved schools. Examines applications and supporting documents for completeness, consistency of information, and assures correction, if required. Responsible for notifying staff when changes to directives relating to accidents, incidents, enforcement processing, and airmen/operator certification are implemented to ensure the latest information is available to everyone. Responsible for processing temporary airman certification files for certificates issued by designated examiners. Examines applications and supporting documents for completeness consistency of information, and fulfillment of Federal Aviation Regulations (FAR) requirements. Assures correction, if required. Monitors and tracks returned files. Supports the Designated Written Test Examiner (DWTE) program by assisting with the orientation and training of new examiners, assisting with the required annual and periodic training as necessary. Has responsibility for security, accountability and destruction of question selection sheets, sorting, assembling and furnishing written test examiners with test materials, and following up to ensure corrective action is taken if necessary. Conducts FAA written examinations by assembling and distributing test materials and by preparing necessary supporting documentation. Monitors written test examinations. Researches appropriate handbooks, collects information, organizes material pertinent to meetings and training sessions such as pre-certification, examiner renewal, inspector authorization, and flight examiner and written test examiner indoctrinations. Conducts written test examiner training sessions when necessary. Assists with interpreting and implementing newly modified agency directives relating to accident, incident, enforcement processing, and airmen/operator certification file processing. Determines necessary action and notification to assure staff is aware of latest changes. Answers inquiries from and advises organization personnel regarding the preparation of technical work.

B. Correspondence and Reports

Researches, writes, and types non-technical and routine technical correspondence. Assists in composing complex technical correspondence. Maintains, reviews, and revises form letters at the request of ASIs in accordance with FAA branding and writing guidelines and procedures. Receives, sorts, and distributes incoming correspondence, attaching background information when necessary. Responsible for maintaining the correspondence control system and suspense files. Reviews and assembles outgoing material for mailing. Types material using typewriter or computer; assembles information and reviews for proper format, grammar, spelling and accuracy. Reviews outgoing correspondence for grammatical accuracy, procedural agreement, factual inconsistencies, attachments, enclosures, dates and signatures. Prepares reports (e.g., accident, incident, violation, recurring and special) by researching, requesting information, creating files, preparing control sheets, copying and distributing preliminary and final report documents, and reviewing for accuracy and completeness. Responsible for maintaining individual report logs including the assignment of report or control numbers. Responsible for researching and composing sections of reports, as directed. On own initiative, composes and prepares special and recurring reports. Extracts information for reports from automated databases.

Requirements

Conditions of employment

US Citizenship is required. Selective Service Registration is required for males born after 12/31/1959. Must submit an SF50 (See Required Documents). This is not a virtual or remotely sited position.

Qualifications

To qualify for this position at the FG-7 level, you must demonstrate in your application that you possess at least one year of specialized experience equivalent to FG/GS-6 grade level. Specialized experience is experience that has equipped the applicant with the particular knowledge, skills, and abilities to perform successfully the duties of the position, and this is typically in or related to the work of the position to be filled. Specialized experience must include experience that demonstrates skills in utilizing various office automation software programs, researching technical data, analyzing problems, gathering data, recognizing solutions, planning and organizing work; assist in writing complex technical and non-technical correspondence and reports; and conveying information in an office environment. Qualification requirements must be met by the closing date of this vacancy announcement.

Additional information

We may use this vacancy to fill other similar vacant positions. Position may be subject to a background investigation. A one-year probationary period may be required. The person selected for this position may be required to file a financial disclosure statement within 30 days of entry on duty. FAA policy limits certain outside employment and financial investments in aviation-related companies. www.faa.gov/jobs/workinghere/financial-disclosure-requirements Please ensure you answer all questions and follow all instructions carefully. Errors or omissions may impact your rating or may result in you not being considered for the job. Selection and placement are contingent upon waiver or completion of satisfactory security requirements. Work history must state job titles including specialty, series, and grade level held. No references will be made from your Official Personnel File, so information must be current and up to date. All or none of the applicants may be interviewed. Cost of Living Allowance (COLA) of 8.64% is authorized and is subject to change without notice. Links to Important Information: Locality Pay , COLA Candidates should be committed to improving the efficiency of the Federal government, passionate about the ideals of our American republic, and committed to upholding the rule of law and the United States Constitution. A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new window Learn more about federal benefits . Review our benefits Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.