Assistant director of faculty affairs, office of the provost

The University of Montana invites applications for the Assistant Director of Faculty Affairs. This position works with a high degree of independence, judgment, and initiative to lead faculty affairs operations within the Office of the Provost. The position translates collective bargaining agreements, academic policies, regulatory requirements, and institutional priorities into effective processes, systems, communications, and training for faculty and academic leaders.

The Assistant Director serves as the Office of the Provost’s primary operational lead for faculty evaluations, faculty activity reporting, faculty lifecycle management, course evaluations, sabbaticals, market adjustments, professional licensure compliance, and related faculty personnel processes. This work requires close collaboration with faculty, faculty evaluation managers, department chairs and school directors, deans, human resource services, information technology, institutional research, and other campus partners.

Examples of Duties and Responsibilities

• Lead institution-wide faculty affairs processes, including planning, communications, compliance, and issue resolution.
• Interpret established requirements and advise faculty and academic leaders on complex or sensitive cases.
• Serve as primary administrator for Interfolio and related faculty information systems.
• Lead faculty activity reporting and lifecycle management, including workflow design, system administration, data validation, and process improvement.
• Manage faculty records and information, ensuring accuracy, confidentiality, and appropriate use.
• Resolve system, process, and data issues in collaboration with institutional and vendor partners.
• Develop and deliver training, guidance, and consultation for faculty and academic administrators.
• Promote consistent faculty affairs practices across academic units through collaboration and shared resources.
• Represent Faculty Affairs on committees and implementation teams and contribute to strategic initiatives, executive recruitments, and other Academic Affairs projects.

Minimum Qualifications

• Bachelor’s degree and at least 4 years of progressively responsible experience in higher education administration, faculty affairs, academic personnel administration, enterprise systems administration, or a related field, or an equivalent combination of education and experience.
• Progressively responsible experience leading complex programs or processes across organizational units, including project management, process design, and change management.
• Ability to implement policies, collective bargaining provisions, and regulatory requirements, using independent judgment and analytical skills to address institutional risk and complex or sensitive issues.
• Experience administering information systems, workflows, records, and data quality.
• Proficiency with Microsoft 365 and ability to learn new software.
• Strong communication, facilitation, and training skills.
• Ability to build relationships with faculty, administrators, governance bodies, technical partners, and vendors and influence leaders without supervisory authority.
• Ability to handle confidential information discreetly and balance institution-wide priorities with minimal supervision.

Preferred Qualifications

• A master’s degree in education or a relevant field, and 3 years of leadership experience in faculty affairs within a university or college setting, or an equivalent combination of education and experience.
• Experience administering faculty personnel processes in a collective bargaining environment.
• Experience implementing or administering Interfolio or a comparable faculty information system.
• Experience leading institution-wide change management, training, or community-of-practice initiatives.
• Knowledge of University of Montana structures, shared governance, academic policies, and administrative protocols.

Additional Information

Position is full-time, 1.0 FTE, MUS Contract and includes a comprehensive and competitive benefits package including insurance package, mandatory retirement plan, partial tuition waiver, and wellness program. Screening of applications will begin after the closing date; however, applications will continue to be accepted until an adequate applicant pool has been established. Complete applications received by the closing date will be guaranteed consideration.

The University of Montana is interested in receiving applications from people who would assist the University in demonstrating its five priorities for action: Place student success at the center of all we do; drive excellence and innovation in teaching, learning, and research; embody the principle of “mission first, people always”; partner with place; and proudly tell the UM story. The Affiliation of the University of Montana (UM Affiliation) is an equal opportunity employer. UM Affiliation does not discriminate against any applicant on the basis of protected class status as described in UM’s non-discrimination policy and any applicable law. Reasonable accommodations are provided in the hiring process for persons with disabilities.

Background check is required prior to the offer of employment. In accordance with university regulations, finalists for this position will be subject to background investigations per UM's policy and procedure. References not listed on the application materials may be contacted; notice may be provided to the applicant. UM partners with SkillSurvey for reference checking. Applicants may receive emails from SkillSurvey to submit reference information.

Employment Eligibility: All New Employees must be eligible and show employment eligibility verification by the first date of employment at UM and all affiliated campuses, as legally required (e.g., Form I-9). The University of Montana will require proof of authorization to work in the United States before final hiring. Due to the September 19, 2025 Presidential Proclamation and related guidance from USCIS and the Department of State, the University may be limited in its ability to offer H-1B sponsorship. At this time, we are unable to sponsor new H-1B visas that require payment of the additional fee introduced by the Proclamation.