Job Summary

Reporting to the University Bursar and receiving direction from the Bursar's Office leadership team, the Administrative Support Coordinator provides administrative, operational, and fiscal support for the Bursar's Office. The incumbent coordinates administrative processes, supports personnel and procurement activities, maintains department records, assists with budget and purchasing transactions, and provides customer-focused service to department staff, campus partners, and external constituents. The position supports efficient office operations through coordination of daily administrative functions and adherence to university policies and procedures.

Key Responsibilities

• Coordinate and monitor daily administrative operations including processing mail and checks, ordering supplies, and managing facility and technology requests
• Collaborate with Administrative team to develop, maintain and/or update administrative workflows and business processes
• Coordinate office activities including meetings and special events
• Monitor administrative deadlines and ensure timely completion of assignments
• Coordinate employee recruitments, including scheduling interviews, communicating with candidates, preparing recruitment materials, and supporting hiring processes
• Coordinate onboarding/offboarding activities for employees and student assistants, including facilitating access requests, equipment coordination, workspace preparation, and required documentation
• Coordinate building access requests, office space assignments, and equipment tracking for department personnel
• Serve as the primary coordinator for student assistant administrative matters and personnel documentation, including all phases of the recruitment process and time keeping
• Process and track requisitions, monitor purchase orders, and coordinate payment of invoices
• Manage department calendars, meetings, and scheduling activities

Knowledge, Skills & Abilities

• Ability to communicate with constituents in a professional and respectful manner
• General awareness of emerging technologies, including artificial intelligence (AI), and a willingness to develop skills in their appropriate, responsible, and ethical use in a higher education environment, consistent with institutional policies and practices
• Expertise in using office software packages, technology and systems
• Ability to interpret and apply policies and procedures independently, and use judgment and discretion to act when precedents do not exist
• Ability to troubleshoot most office administration problems and respond to all inquiries and requests related to work area
• Ability to understand problems from a broader perspective and anticipate the impact of office administration problems and solutions on other areas
• Ability to analyze operational and procedural problems and develop, recommend, and evaluate proposed solutions
• Ability to perform business math, analyze budgetary data, and make accurate projections requiring some inference
• Ability to prepare clear written correspondence, reports, and routine administrative documentation
• Ability to effectively handle interpersonal interactions at all levels and handle highly sensitive interpersonal situations
• Ability to handle effectively a broader range of interpersonal contacts, including those at a higher level and those sensitive in nature

Required Qualifications

• Completion of a high school program, technical/vocational program, or their equivalents
• Two years of related office work experience or a combination of education and experience which demonstrates the ability to perform the essential functions of the position

Preferred Qualifications

• Bachelor’s degree in Business Administration, Accounting, Finance, Public Administration or a related field
• Five years of progressively responsible administrative support experience in a complex office environment
• Experience with PeopleSoft, Google Workspace; Microsoft Office; CSUBuy; Concur
• Cal State University or higher education experience

Compensation

Classification: Administrative Support Coordinator I
Anticipated Hiring Range: $4,558/month - $4,649/month (Step 7 or Step 8)
CSU Salary Range: $/month - $/month (Step 1 – Step 20)

San José State University offers employees a comprehensive benefits package typically worth 30-35% of your base salary. For more information on programs available, please see the Employee Benefits Summary.

Application Procedure

Click Apply Now to complete the SJSU Online Employment Application and attach the following documents:

• Resume
• Letter of Interest

All applicants must apply within the specified application period: September 8, 2026 through September 22, 2026. This position is open until filled; however, applications received after screening has begun will be considered at the discretion of the university.

Contact Information

People and Culture
jobs@sjsu.edu

CSU Vaccination Policy

The CSU strongly recommends that all individuals who access any in-person program or activity (on- or off-campus) operated or controlled by the University follow COVID-19 vaccine recommendations adopted by the U.S. Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications and comply with other safety measures established by each campus.

Additional Information

Satisfactory completion of a background check (including a criminal records check) is required for employment. SJSU will issue a contingent offer of employment to the selected candidate, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was offered the position on a contingent basis.

The standard background check includes: criminal check, employment and education verification. Depending on the position, a motor vehicle and/or credit check may be required. All background checks are conducted through the university's third party vendor, Accurate Background. Some positions may also require fingerprinting. SJSU will pay all costs associated with this procedure. Evidence of required degree(s) or certification(s) will be required at time of hire.

Equal Employment Statement

San José State University is an equal opportunity employer. The university prohibits discrimination based on age, ancestry, caste, color, disability, ethnicity, gender, gender expression, gender identity, genetic information, marital status, medical condition, military status, nationality, race, religion, religious creed, sex, sexual orientation, sex stereotype, and veteran status.