Administrative scheduling coordinator

Job Details:

Job Location: Portland - Cumberland Ave - Portland, ME

Position Type: Full Time

Salary Range: $23.00 - $26.00 Hourly

Travel Percentage: None

Job Shift: Day

Catholic Charities Maine in Portland has a Full-Time opening for an Administrative Scheduling Coordinator for our Behavioral Health Network. The Administrative Scheduling Coordinator is a skilled administrative and client-access professional responsible for accurate, efficient scheduling of outpatient services, facilitating timely access to care, and maintaining accurate schedule and client information. The role handles check-in, demographic and insurance confirmation, and provider notification, and serves as the central point of coordination among clients, clinicians, referral sources, and leadership.

Benefits Include:

• Five (5) Weeks of Earned Time in your first year
• Six (6) Paid Agency Holidays
• Comprehensive Medical Plans – choose from 3 options
• Dental & Vision Insurance Options
• 401(k) Agency Contribution
• Employer-Paid Life and Long-Term Disability Insurance
• Wellness Reimbursement (up to $100/year) + coaching & wellness support
• Employee Assistance Program (EAP)
• Voluntary Accident & Critical Illness Insurance with Health Screening Benefit
• Bereavement Leave

Pay Rate:

$23 - $26 per hour

Qualifications:

Qualifications: High school diploma or GED required. An associate degree in healthcare administration, business, human services, or a related field is preferred. Minimum 3 years of progressively responsible experience in administrative, scheduling, client-access, medical-office, professional services setting, or behavioral health roles. Experience maintaining confidential health information and following HIPAA/privacy requirements. Proficiency with electronic health records (EHRs), scheduling systems, Microsoft Office, Microsoft Teams, email, and standard administrative technology.