Administrative coordinator

At the Good Samaritan Foundation, we connect the generosity of our donors with opportunities to enhance healthcare and strengthen our community. We are looking for a part-time Administrative Coordinator to support Foundation leadership through administrative, project, and office coordination responsibilities. This flexible position is a great opportunity for someone with 3-5 years of related experience who is passionate about supporting meaningful work.

Location:

• Good Samaritan Hospital - Foundation Offices

Schedule:

• Part-time position, 40-hours bi-weekly
• Day shift
• No weekends, holidays or on-call commitment

Incentives & Benefits:

We offer competitive shift differentials, opportunities for professional growth, and a comprehensive benefits package that may include medical, dental, vision, paid time off, retirement savings plans, and tuition reimbursement.

Minimum Job Requirements:

• High School Diploma or GED Degree (Required)
• 3 - 4 years experience in a related field (Required)
• Answering phones
• Medical Terminology
• Physician Practice
• Running reports
• Microsoft word & Excel, some PowerPoint and Typing

Job Overview:

This position provides administrative and operational support in a group office setting. This could include interfacing with doctors, managers and supervisors, patients, and the public. This position is a highly visible and technical but non-supervisory role that may handle such duties as triaging of telephone calls for the office's managers/supervisors/physicians, along with human resources transactions and records, data reporting, and general administrative support duties. This role differs from an Administrative Secretary in that it does not necessarily support a Director level, but rather an office setting in which managers, supervisors and/or practitioners of varying levels depend on high-level administrative and operational support.

Job Responsibilities:

• Prioritizes incoming mail/e-mail/voice mail for action. Responds as appropriate.
• Prepares routine reports including data gathering and summarizing of data, i.e. budget.
• Acts as the Initial phone contact and resource for resolving initial inquiries. Tracks and insures follow-up.
• Maintain calendars, prioritizes necessity of meeting and location, coordinates agenda, materials, facility and presentation needs.
• Creates correspondence, develops databases, spreadsheets, word processing through potentially complex and multi-relational files/documents.
• Coordinates requests for information. Tracks and insures follow-up.

Other Job Responsibilities:

• Administrative Support and execution of scholarships, designated funds and accounts payable processes.
• Data Management and execution of monthly and bi-monthly mailings
• Routine Office Support such supply ordering, answering phones and equipment maintenance
• Special Project support and execution as needed

Working Conditions:

• Bending -
• Climbing - Rarely
• Concentrating -
• Continuous Learning -
• Hearing: Conversation - Consistently
• Hearing: Other Sounds - Frequently
• Interpersonal Communication -
• Kneeling - Occasionally
• Lifting <10 Lbs. -
• Lifting 50+ Lbs. - Rarely
• Lifting <50 Lbs. - Occasionally
• Pulling - Rarely
• Pushing - Occasionally
• Reaching - Rarely
• Reading -
• Sitting - Consistently
• Standing -
• Stooping - Occasionally
• Talking - Consistently
• Thinking/Reasoning -
• Use of Hands - Consistently
• Color Vision - Occasionally
• Visual Acuity: Far - Frequently
• Visual Acuity: Near - Consistently
• Walking - Frequently

TriHealth SERVE Standards and ALWAYS Behaviors

At TriHealth, we believe there is no responsibility more important than to SERVE our patients, our communities, and our fellow team members. To achieve our vision and mission, ALL TriHealth team members are expected to demonstrate and live the following:

Serve: ALWAYS…

• Welcome everyone by making eye contact, greeting with a smile, and saying "hello"
• Acknowledge when patients/guests are lost and escort them to their destination or find someone who can assist
• Refrain from using cell phones for personal reasons in public spaces or patient care areas

Excel: ALWAYS…

• Recognize and take personal responsibility to address and recover from service breakdowns when a customer's expectations have not been met
• Offer patients and guests priority when waiting (lines, elevators)
• Work on improving quality, safety, and service

Respect: ALWAYS…

• Respect cultural and spiritual differences and honor individual preferences.
• Respect everyone’s opinion and contribution, regardless of title/role.
• Speak positively about my team members and other departments in front of patients and guests.

Value: ALWAYS…

• Value the time of others by striving to be on time, prepared and actively participating.
• Pick up trash, ensuring the physical environment is clean and safe.
• Be a good steward of our resources, using supplies and equipment efficiently and effectively, and will look for ways to avoid waste.

Engage: ALWAYS…

• Acknowledge wins and frequently thank team members and others for contributions.
• Show courtesy and compassion with customers, team members and the community.