Administrative assistant

Orion Industries is a social enterprise that strengthens our community so that every individual has an opportunity to access a career. We achieve our mission by being a world class aerospace manufacturing company and a leading model for social enterprise. We offer hope and create paths to employment through building esteem, mentoring, training, education, community services and successful businesses. Every day we know we are part of something important, revealing the potential in every person, and uplifting people experiencing barriers to employment.

Duties and Responsibilities:

• Answers and transfers phone calls, screening when necessary.
• Welcomes, registers, and directs visitors and clients.
• Facilitates scheduling and set up for meeting rooms, if necessary, including ordering food and beverages as needed.
• Retrieves information as requested from records, email, minutes, and other related documents; prepares written summaries of data when needed.
• Supports multiple departments including soliciting, administering, and monitoring of grants programs or receipt and implementation of grants.
• Maintains office supplies and notifies Purchasing when supplies are needed.
• Performs other related duties as assigned.
• Acts as a mentor to participants going through the training program gaining skills in data entry and office management.

Anticipated schedule for this position is Monday - Friday, 6:30 am - 3 pm.

Other Duties:

This job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this job. Activities, duties, or responsibilities may change at any time with or without notice.

Benefits Offered:

• 401(k) with a percentage company-match contribution
• Paid holidays
• Paid time off
• Medical, dental, vision and life insurance
• Long-term disability
• Employee Assistance Plan
• Other amazing optional benefits

ITAR – US Person Status:

Due to Orion Industries’ participation in the defense industry, International Traffic in Arms Regulations (ITAR) requires that access to sensitive information and material pertaining to defense and military related technologies may only be accessed, viewed, or shared by US Persons as defined by law. A “US Person” can be a US citizen; a lawful permanent legal resident or an individual who has been admitted as a refugee or asylee.

Pre-Employment Drug and Background Screenings

Orion Industries is a Drug-Free workplace. Pre-employment drug screen required, including for the presence of marijuana and cannabis metabolites, due to the safety-sensitive nature of our business. Any applicant selected for this position will be required to submit to a background screening.

Requirements

Skills/Abilities:

• Excellent verbal and written communication skills.
• Excellent interpersonal and customer service skills.
• Proficient in Microsoft Office Suite or related software.
• Excellent organizational skills and attention to detail.
• Basic understanding of clerical procedures and systems such as recordkeeping and filing.
• Ability to work independently.
• Reliable in-person attendance during scheduled work hours.

Qualifications:

• High school diploma or equivalent required;
• Two or more years of experience in an administrative role.
• One year of accounting and/or grant tracking highly desirable.
• Must be able to pass a background check.
• Must be able to pass a drug screen, including the use of marijuana.

Physical Requirements/Work Environment:

The physical requirements/work environment described below are representative of those that must be met by an employee to successfully perform the essential functions of the job. Reasonable accommodation will be made to enable individuals with disabilities to perform the essential job functions.

• Frequent use of hands and fingers to reach, manipulate, handle, and hold material.
• Frequent use of vision abilities including close vision, distance vision, color vision, depth perception, and spatial relationship.
• Frequent use of hearing ability to receive detailed information through oral communication.
• Frequent use of speaking ability to express or exchange ideas, communicate detailed information, or convey instruction.
• Frequent lifting of 5 or 10 pounds, with occasional lifting to 35 pounds.
• Infrequent exposure to manufacturing shop floor, requiring use of Safety Glasses.
• Infrequent exposure to excess noise levels, necessitating the use of Hearing Protection.