Job Title

Administrative Assistant

Job Description Summary

The Site Administrator provides day-to-day administrative support for an on-site Facilities team. This is a hands-on, execution-focused role centered on work order coordination, system updates, and customer communication. It is ideal for an experienced office administrator who enjoys structured, routine operational work and supporting a technical team.

Job Description

Key Responsibilities

• Manage daily work orders including review, updates, and closeout
• Update space, asset, and move-related information in internal systems
• Assign work orders to Facilities technicians and track progress
• Follow up with technicians and customers to ensure timely completion
• Communicate with internal customers via phone and email regarding service requests
• Enter Purchase Requisitions and related transactions in Ariba
• Maintain accurate system records and support smooth day-to-day Facilities operations
• Provide general administrative coordination support to the Facilities team

Qualifications

• Previous experience in an administrative, office coordinator, or similar support role
• Experience working in computerized systems (CMMS, procurement, or service request systems preferred)
• Strong organizational skills and attention to detail
• Professional communication skills for customer interaction
• Comfortable managing multiple routine tasks in a fast-paced environment
• Proficiency with basic office tools (email, documents, simple spreadsheets)

Preferred Experience

• Administrative support in Facilities, Operations, or Manufacturing environments
• Familiarity with work order or service request workflows
• Corporate office or site-based administrative background

Cushman & Wakefield also provides eligible employees with an opportunity to enroll in a variety of benefit programs, generally including health, vision, and dental insurance, flexible spending accounts, health savings accounts, retirement savings plans, life, and disability insurance programs, and paid and unpaid time away from work. In addition to a comprehensive benefits package, Cushman and Wakefield provide eligible employees with competitive pay, which may vary depending on eligibility factors such as geographic location, date of hire, total hours worked, job type, business line, and applicability of collective bargaining agreements.

The compensation that will be offered to the successful candidate will depend on factors such as whether the position is covered by a collective bargaining agreement, the geographic area in which the work will be performed, market pay rates in that area, and the candidate’s experience and qualifications.

The company will not pay less than minimum wage for this role.

The compensation for the position is: $23.38 - $27.50

C&W Services is an Equal Opportunity employer to all protected groups, including protected veterans and individuals with disabilities. Discrimination of any type will not be tolerated.

In compliance with the Americans with Disabilities Act Amendments Act (ADAAA), if you have a disability and would like to request an accommodation in order to apply for a position at C&W Services, please call the ADA line at 1-888-365-5406 or email Accommodations@cushwake.com. Please refer to the job title and job location when you contact us.