Administrative assistant

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Job Purpose

The Administrative Assistant will provide administrative support for management including filing, invoice processing, travel arrangements, expense reports, meeting planning, calendar maintenance and ordering office supplies, in addition to other duties. The Administrative Assistant will also prepare reports, presentations and other materials.

Essential Responsibilities

• Schedules and maintains calendar of appointments, meetings, travel itineraries and coordinates related arrangements.
• Assists with administrative support including creation and maintenance of reports, charts, spreadsheets, documents and presentations.
• Establishes, maintains and updates files and records.
• Sends company-wide announcements/informational emails.
• Processes financial documents including department invoices and executive expense reports.
• Screens, organizes and prioritizes phone calls, visitors and incoming mail.
• Coordinates office moves, new hire workspace.
• Administers special projects as required.
• May order supplies for the office.

Other Duties

Performs other duties and/or projects as assigned.

Knowledge, Skills and Abilities

• Solid written and verbal communication skills including the ability to edit and compose correspondence.
• Solid interpersonal skills and ability to communicate effectively with senior management and peers.
• Solid PC skills including MS Office software and other relevant software applications.
• Basic knowledge of financial services industry terminology.
• Ability to prioritize, coordinate multiple activities and follow up on projects with minimum supervision.
• Ability to handle sensitive confidential information.
• Must be detail oriented and focused on accuracy.

Qualifications

• H.S. Diploma or equivalent (G.E.D.). required.
• Associate's Degree preferred.
• 3+ years related experience required.

Jackson is proud to be an equal opportunity workplace. The Company subscribes to and endorses federal and state laws and regulations relating to equal employment opportunity for all persons without regard to race, color, religion, gender, age, national origin, legally-recognized disability, marital status, legally-protected medical condition, citizenship, ancestry, height, weight, sexual orientation, veteran status, or any other factor not related to the needs of the job. The Company is committed to a policy of equal opportunity. Company facilities and campuses are tobacco-free environments.