Administrative assistant

Summary

Provide administrative assistance for the Production Office in the areas of purchasing, invoicing, and inventory.

Essential Duties and Responsibilities include the following:

Other duties may be assigned.

• Performs moisture tests on incoming raw materials, sets up delivery appointments, and complete delivery appointment sheet.
• Enter, modify, and maintain inventory of daily packs, warehouse inventory sheets, and raw material sheets on computer spreadsheet.
• Process and check picking orders and balance invoices for outgoing shipments.
• Deduct orders from stock books and invoice them for out-going shipments.
• Make copies and verify daily charts from the production plant.
• Assist Director of Production Control with any other tasks associated with raw crop materials such as ordering raw crop material and, verify invoices are correct for beans delivered.
• Assist Director of Production Control with production warehouse inventories.
• Organizes and maintains file system and files correspondence and other records.
• Coordinates and arranges meetings, prepares agendas, reserves and prepares facilities, and records and transcribes minutes of meetings.
• Prepares outgoing mail and correspondence, including e-mail and faxes.
• Serve as backup to Receptionist, Production Coordinator and Transportation Coordinator.
• Microsoft Word, PowerPoint and Excel Proficient.

Website: https://hrcenter.ontempworks.com/en/ParallelEmploy

Office: 85 Lakeshore Dr. West Dunkirk, NY 14048

Phone: Call or Text 716-277-0599

Equal Opportunity Employer

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