Position Overview

Summit Speech School is seeking a detail-oriented and highly organized Administrative Assistant to support key educational and clinical programs, including Early Intervention, Preschool, Itinerant Services, and Audiology. This position plays an essential role in maintaining accurate student records, supporting data management processes, coordinating schedules, and assisting program leaders with day-to-day administrative operations.

This is an excellent opportunity for someone who enjoys working in a collaborative school environment and is committed to providing exceptional organizational support that contributes to positive outcomes for children and families.

Primary Responsibilities

Program Support

• Assist program directors and supervisors with administrative tasks related to Early Intervention, Preschool, and Itinerant Services.
• Maintain accurate student records and databases.
• Enter, update, and monitor student information, enrollment data, attendance records, and related program documentation.
• Support the school's transition to the Realtime Student Information System.
• Generate reports and assist with data verification and quality control.
• Prepare and distribute program communications, forms, and documentation.

Audiology Support

• Assist with appointment scheduling and patient communications.
• Support insurance verification and billing processes.
• Maintain audiology records and documentation.
• Coordinate communication with families, providers, and staff.

General Administrative Duties

• Serve as a welcoming point of contact for families, staff, and visitors.
• Answer and direct phone calls and emails.
• Schedule meetings and maintain calendars for program staff.
• Prepare correspondence, reports, spreadsheets, and presentations.
• Assist with filing, record retention, and document management.
• Order and track office and program supplies.
• Support registration, enrollment, and student intake processes.
• Assist with special events, workshops, and school programs.
• Perform general clerical duties, including copying, scanning, and mail distribution.
• Maintain confidentiality of student, family, and employee information.
• Provide cross-departmental administrative support as needed.