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  3. Administrative Assistant

Onsite Administrative Assistant jobs in Pennsylvania, USA

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      Sarah Jenkins

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      Alex Chen

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      Marta W.

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  • Wed
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      James Miller

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Administrative Assistant Jobs in Pennsylvania — On-Site Role with Great Career Growth

Pennsylvania businesses are actively searching for skilled professionals to fill 500+ open administrative assistant on-site jobs, reflecting steady demand across the state's growing business sector. Companies value the organizational backbone these professionals provide, from managing schedules to coordinating communications. This surge in hiring makes now an excellent time to explore new opportunities in Pennsylvania's diverse industries.

The most sought-after skills include strong written and verbal communication, proficiency with office software such as Microsoft Office and scheduling tools, and the ability to multitask under pressure. Employers also look for problem-solving abilities, discretion when handling sensitive information, and a proactive attitude toward supporting teams. Candidates who demonstrate reliability and attention to detail often stand out when companies decide to hire an administrative assistant for their office.

On-site roles like this typically involve working directly within corporate offices, medical facilities, or educational institutions, where face-to-face collaboration remains essential. This hands-on environment allows professionals to build strong workplace relationships and gain firsthand exposure to daily operations. With Pennsylvania's economy continuing to expand, employers across sectors are posting new administrative assistant vacancies to keep pace with organizational growth.

If you're ready to take the next step in your career, Global Work AI connects motivated candidates with top employers seeking dependable support professionals. Explore current administrative assistant jobs in Pennsylvania and find the opportunity that matches your skills and ambitions. Start your journey toward a rewarding on-site role today.

Frequently Asked
Questions

Everything you need to know about
finding your next role
  • What is the average salary for an administrative assistant in Pennsylvania?

    Pay for an administrative assistant in Pennsylvania usually falls around the low- to mid-$40,000s per year, though experience, industry, and location matter. In larger markets such as Philadelphia, compensation can run higher than in smaller towns, especially when the position supports executives or manages more complex office tasks. Entry-level roles may start lower, while seasoned professionals with scheduling, reporting, and client-facing experience often earn more. Reviewing current Pennsylvania listings and comparing similar office support jobs can give a clearer picture of today’s market.
  • What skills and qualifications are required for an administrative assistant role?

    Employers in Pennsylvania typically look for strong organization, clear communication, time management, and attention to detail. A high school diploma is often the minimum, though some offices prefer postsecondary coursework or prior clerical experience. For an on-site administrative assistant, reliability and a professional presence also matter because the role often supports day-to-day operations in person. Comfort handling confidential information, coordinating calendars, and working with multiple priorities is important. Comparing requirements across local job postings can help you gauge which skills matter most.
  • What are the main duties of an on-site administrative assistant?

    Daily work usually centers on keeping the office running smoothly. An on-site administrative assistant may answer phones, greet visitors, schedule meetings, prepare documents, process mail, file records, and help managers stay organized. In Pennsylvania offices, the role can also include ordering supplies, handling basic data entry, and coordinating travel or event details. Because the work happens in person, quick communication with coworkers and visitors is often part of the job. Reviewing job descriptions in related office roles can show how responsibilities differ by employer.
  • What software and computer skills are most important for an administrative assistant job?

    Most employers expect solid Microsoft Office or Microsoft 365 skills, especially Word, Excel, Outlook, and PowerPoint. Many administrative assistant roles in Pennsylvania also use Google Workspace, calendar platforms, document-sharing tools, and basic database or CRM systems. Fast, accurate typing and strong email etiquette remain valuable, along with comfort learning new office software. Depending on the company, familiarity with payroll, scheduling, or expense tools may be helpful too. Checking current openings can show which programs appear most often in your target industry.
  • What does the hiring process usually look like for an administrative assistant job in Pennsylvania?

    The process usually begins with an online application and a resume that highlights office support experience, software skills, and reliability. Many Pennsylvania employers then screen candidates by phone or video before inviting them to one or two interviews, sometimes including practical tests for typing, Excel, or scheduling. Background checks and reference calls are also common, especially for roles handling sensitive information. For an on-site administrative assistant, in-person interviews may focus on professionalism and communication. Looking at similar postings can help you prepare for the steps ahead.
  • What are the typical work hours and office conditions for an on-site administrative assistant role?

    Most on-site administrative assistant jobs follow standard weekday business hours, often around 8 a.m. to 5 p.m., though some offices expect slightly earlier starts, later closings, or occasional overtime. In Pennsylvania, the setting is usually a desk-based office with regular computer use, phone work, and time spent moving between reception, meeting rooms, and work areas. The pace can be steady and sometimes busy during deadlines or visitor traffic. Reviewing local listings can reveal whether a specific employer offers fixed hours, hybrid scheduling, or shift variation.
  • How can an administrative assistant grow into higher-level office or operations roles?

    Career growth often starts with mastering core support duties and then taking on broader responsibility, such as reporting, process improvement, or project coordination. Many administrative assistants in Pennsylvania move into office manager, executive assistant, operations coordinator, or team lead roles after building experience with systems, budgeting, or vendor coordination. Adding skills in Excel, scheduling platforms, and workflow tools can strengthen that path. Some professionals also pursue certifications or business courses to stand out. Comparing related openings can help you spot the experience that employers value most.

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500+ jobs found

  • 8

    8a68a89f-610d-4612-88a7-6f3c2c45f2bb

    Today

    Administrative assistant (business office)

    Job Title: Administrative Assistant (Business Office) Location: On-site Position Type: Full-time Abington Friends School (AFS) is a vibrant Quaker school community located in Jenkintown, PA,...

    onsite, Jenkintown, PA, United States
    Full TimeJunior (<2 years)
  • DPR Construction

    DPR Construction

    Today

    Leadership assistant

    Job Description At DPR, roles and responsibilities are more than describing a job title—they are a commitment to building great things together. The job description(s) below defines core...

    onsite, Atlanta, GA, United States
    Full TimeMiddle (2-4 years)
  • FlexSteel Pipe - A Cactus Company

    FlexSteel Pipe - A Cactus Company

    Today

    Administrative assistant

    Job Summary Responsible for preparing and maintaining location documentation and providing administrative support to Location Personnel. Essential Functions, Roles and Responsibilities: Provide...

    onsite, Reynoldsville, PA, United States
    Full TimeMiddle (2-4 years)
  • Chatham University

    Chatham University

    a day ago

    Program assistant

    Program Assistant – Health Sciences Chatham University welcomes your interest in employment opportunities and encourages you to review open positions. Please note that Chatham does not accept...

    onsite, Pittsburgh, PA, United States
    $35k – $39k/yrFull TimeSenior (5+ years)
  • RWDY Inc

    RWDY Inc

    a day ago

    Administrative assistant ii

    Job Title: Administrative Assistant II Compensation: $25.00–$30.00/hr Location: 190 Thornhill Road, Warrendale, PA 15806 Schedule: Monday–Friday, 40 hours per week Scope The Administrative Assistant...

    onsite, Warrendale, PA, United States
    $50k – $60k/yrFull TimeMiddle (2-4 years)
  • Fresenius Medical Care

    Fresenius Medical Care

    2 days ago

    Administrative assistant 2

    PURPOSE AND SCOPE: Performing general office duties incorporating a variety of basic and routine clerical and secretarial duties in a clinical environment. Be the "face" of one of our outpatient or...

    onsite, Beaver Falls, PA, United States
    Part TimeJunior (<2 years)
  • Moravian Academy

    Moravian Academy

    2 days ago

    Upper school administrative assistant

    Administrative Assistant, Upper School Moravian Academy | Merle-Smith Campus, Bethlehem, PA Full-time, 12-month, on-site Every great school has someone who makes the day actually work. At Moravian...

    onsite, Bethlehem, PA, United States
    Full TimeEntry with Degree
  • Snyder & Associates

    Snyder & Associates

    3 days ago

    Administrative assistant

    Overview Administrative Assistant - Part Time Hours, Full Time Benefits - Atlantic, IA. As one valued team member prepares for retirement, we're looking for the next great addition to our office. Our...

    onsite, Atlantic, PA, United States
    Full TimeSenior (5+ years)
  • Howard Hanna Real Estate Services

    Howard Hanna Real Estate Services

    5 days ago

    Part-time administrative assistant

    Location: Monroeville, PA Schedule: Monday through Friday: 9am - 2pm. Totaling 25 hours per week. Summary: The Administrative Assistant works closely with the Sales Manager to focus on certain agent...

    onsite, Monroeville, PA, United States
    Part TimeEntry with Degree
  • Ecore Talent Team

    Ecore Talent Team

    5 days ago

    Operational assistant_executive

    Be the Heart of Our Office At Ecore, we're transforming reclaimed materials into high-performance surfaces that make people’s lives better. We believe our people are the foundation of our success,...

    onsite, Lancaster, PA, United States
    $34k – $38k/yrFull TimeJunior (<2 years)
  • Acelero Learning

    Acelero Learning

    5 days ago

    Administrative assistant (bilingual spanish)

    Are you a socially conscious, dedicated individual who is committed to building a better future for children, families, and their communities? If so, join us as we support early childhood education...

    onsite, Philadelphia, PA, United States
    $36k/yrFull TimeJunior (<2 years)
  • Service Experts

    Service Experts

    6 days ago

    Administrative assistant ii

    Welcome! Provides general administrative and clerical support to the location following standardized processes and procedures. Utilizes various computerized systems and software to perform tasks....

    onsite, Upper Darby Township, PA, United States
    Full TimeJunior (<2 years)
  • ATS FAMILY

    ATS FAMILY

    6 days ago

    Administrative assistant

    Job Details Job Location: INSTRUMENTATION TECHNICAL SERVICES - WEST CHESTER, PA Position Type: Full Time Indirect Salary Range: Undisclosed Travel Percentage: None Job Shift: First Job Category:...

    onsite, West Chester, PA, United States
    Full TimeMiddle (2-4 years)
  • Merakey

    Merakey

    7 days ago

    Administrative assistant- part time

    Location: Hummelstown, PA Pay: $16/hr. Hours per week: 20 (Daylight hours Monday - Friday) Are you looking for an opportunity to advance your career while working with an extraordinary team? At...

    onsite, Hummelstown, PA, United States
    $32k/yrPart TimeJunior (<2 years)
  • QVC

    QVC

    8 days ago

    Administrative assistant iii

    Working at QVC Group means joining a live social shopping company with incredible teams, ambitious projects and amazing careers. QVC Group, Inc. is a Fortune 500 company with six leading retail...

    onsite, Bethlehem, PA, United States
    Full TimeMiddle (2-4 years)
  • Carnegie Mellon University

    Carnegie Mellon University

    9 days ago

    Administrative assistant - school of computer science - s3d

    Carnegie Mellon University is a private, global research university that stands among the world’s most renowned education institutions. With ground-breaking brain science, path-breaking performances,...

    onsite, Pittsburgh, PA, United States
    Full TimeMiddle (2-4 years)
  • CenterPoint Energy

    CenterPoint Energy

    10 days ago

    Senior administrative assistant

    CenterPoint Energy and its predecessor companies have been in business for more than 150 years. Our Vision: Our vision is to become the most admired utility in the United States through the execution...

    onsite, Harrisburg, PA, United States
    Full TimeSenior (5+ years)
  • CBC Companies

    CBC Companies

    10 days ago

    Administrative assistant

    Founded in 1948, CBC Companies is a privately-held company headquartered in Columbus, Ohio, with operating entities including: AmRent, Byte Software, Factual Data, DataVerify, DataVerify Flood...

    onsite, Pittsburgh, PA, United States
    Full TimeNo Skills
  • NextGen Security

    NextGen Security

    13 days ago

    Executive assistant

    Job Summary Company NextGen Security, LLC Location Exton, PA Industries Security and Surveillance Job Type Full Time Employee Exemption Exempt About the Job What we’re looking for: We are in search...

    onsite, Exton, PA, United States
    Full TimeJunior (<2 years)
  • University of Pittsburgh

    University of Pittsburgh

    14 days ago

    Executive assistant

    The Executive Assistant to the Vice Chancellor and Chief Information Officer (CIO) serves as the primary point of contact for the Office of the CIO, managing correspondence, projects, and scheduling,...

    onsite, Oakland, PA, United States
    Full TimeNo Skills
  • Penn State University

    Penn State University

    15 days ago

    Administrative assistant, advancement office for college of arts and architecture

    APPLICATION INSTRUCTIONS: CURRENT PENN STATE EMPLOYEE (faculty, staff, technical service, or student), please login to Workday to complete the internal application process. Please do not apply here,...

    onsite, State College, PA, United States
    $41k – $59k/yrFull TimeJunior (<2 years)
  • Mt. Lebanon, PA

    Mt. Lebanon, PA

    19 days ago

    Administrative assistant (part time)

    ADMINISTRATIVE ASSISTANT (PART-TIME) NATURE OF WORK This position serves as the initial point of contact for residents and other callers and visitors at the Mt. Lebanon municipal building, including...

    onsite, Pittsburgh, PA, United States
    Part TimeNo Skills
  • Kane Innovations

    Kane Innovations

    21 days ago

    Administrative assistant

    Kane Innovations, an established architectural railing manufacturer in Kane, PA., is looking for an Administrative Assistant. This position will provide administrative support to Managers,...

    onsite, Kane, PA, United States
    $44k/yrFull TimeMiddle (2-4 years)
  • PHILABUNDANCE

    PHILABUNDANCE

    21 days ago

    Executive administrative assistant

    Job Details: Job Location: Galloway - Philadelphia, PA Position Type: Full Time Education Level: High School / GED Salary Range: $60000.00 - $60000.00 Travel Percentage: Up to 25% Qualifications:...

    onsite, Philadelphia, PA, United States
    $60k/yrFull TimeSenior (5+ years)
  • Primrose School of Devon

    Primrose School of Devon

    22 days ago

    Administrative assistant

    Benefits: 401(k) matching Company parties Competitive salary Dental insurance Health insurance Opportunity for advancement Paid time off Training & development Vision insurance We are looking for...

    onsite, Easttown Township, PA, United States
    $40k – $48k/yrFull TimeJunior (<2 years)
  • S

    Small, Growing 3PL

    22 days ago

    Administrative assistant

    Benefits: 401(k) Dental insurance Flexible schedule Health insurance Opportunity for advancement Paid time off Training & development Vision insurance About the Role: We're a small and fast-growing...

    onsite, Pittsburgh, PA, United States
    Full TimeJunior (<2 years)
  • S

    Small, Growing 3PL

    22 days ago

    Clerical assistant / office clerk

    Benefits: 401(k) Dental insurance Flexible schedule Health insurance Opportunity for advancement Paid time off Training & development Vision insurance About the Role: We're a small and fast-growing...

    onsite, Pittsburgh, PA, United States
    Full TimeJunior (<2 years)
  • S

    Small, Growing 3PL

    22 days ago

    Executive assistant

    Benefits: 401(k) Dental insurance Flexible schedule Health insurance Opportunity for advancement Paid time off Training & development Vision insurance About the Role: We're a small and fast-growing...

    onsite, Pittsburgh, PA, United States
    Full TimeJunior (<2 years)
  • BLESSINGS4EVER HOME CARE AGENCY LLC

    BLESSINGS4EVER HOME CARE AGENCY LLC

    23 days ago

    Administrative assistant (prn)

    Job Details: Job Location: Blessings Philadelphia Work Site - Philadelphia, PA Salary Range: Undisclosed Position Description This position will perform a variety of administrative, clerical, and...

    onsite, Philadelphia, PA, United States
    Part TimeJunior (<2 years)
  • Wolters Kluwer

    Wolters Kluwer

    a month ago

    Administrative assistant

    Job Description Summary Wolters Kluwer is seeking a highly organized, proactive, and detail-oriented Executive Administrative to support the Chief Information Security Officer (CISO) and the broader...

    onsite, Albany, NY, United States
    $41k – $69k/yrFull TimeSenior (5+ years)
  • Penn State University

    Penn State University

    a month ago

    Administrative assistant, office of the vice president for development and alumni relations

    APPLICATION INSTRUCTIONS: CURRENT PENN STATE EMPLOYEE (faculty, staff, technical service, or student), please login to Workday to complete the internal application process. Please do not apply here,...

    onsite, State College, PA, United States
    $41k – $65k/yrFull TimeMiddle (2-4 years)
  • AXA

    AXA

    a month ago

    Team assistant

    Team Assistant – Client, Distribution and Marketing Americas Exton, PA (Highly preferred), Philadelphia, PA, New York, NY, USA As a key member of the Client, Distribution and Marketing Americas...

    onsite, Exton, PA, United States
    Full TimeJunior (<2 years)
  • RJ Lee Group, Inc

    RJ Lee Group, Inc

    a month ago

    Executive administrative assistant

    Position Summary: The Executive Assistant - Senior Leadership serves in a high-trust, high-impact role supporting senior leaders in a dynamic, entrepreneurial, and technically sophisticated...

    onsite, Pittsburgh, PA, United States
    Full TimeJunior (<2 years)
  • Pyramid Healthcare

    Pyramid Healthcare

    a month ago

    Administrative assistant – part-time

    Pyramid Healthcare is dedicated to offering the highest quality of care to those we serve. A focus on client-focused care establishes our family of brands as respected leaders in addiction treatment,...

    onsite, York, PA, United States
    $30k – $32k/yrPart TimeNo Skills
  • Guthrie

    Guthrie

    a month ago

    Administrative assistant - occupational health - full time

    As an Administrative Assistant in Occupational Health, you'll play a key role in supporting leaders. From coordinating schedules and managing critical documentation your attention to detail will show...

    onsite, Sayre, PA, United States
    Full TimeJunior (<2 years)
  • Peters Township

    Peters Township

    a month ago

    Administrative assistant - finance

    Administrative Assistant - Finance Location: Municipal Building, Peters Township, Washington County PA Department: Administration Pay: $26.68-$32.61 depending on qualifications Position Type:...

    onsite, Peters Township, PA, United States
    $52k – $65k/yrFull TimeJunior (<2 years)
  • Citrin Cooperman

    Citrin Cooperman

    a month ago

    Administrative assistant (52771)

    Job Details: Job Location: Philadelphia, PA 19103 Position Type: Full Time / Experienced Level Salary Range: $60,000.00 - $70,000.00 Salary/year Job Category: Operations / Administrative Support...

    onsite, Philadelphia, PA, United States
    $60k – $70k/yrFull TimeSenior (5+ years)
  • Pressley Ridge

    Pressley Ridge

    a month ago

    Administrative assistant

    Be the change you wish to see in the world! Come join our team to empower children and families in our communities to transform their lives and develop to their full potential. Pressley Ridge...

    onsite, Pittsburgh, PA, United States
    Full TimeNo Skills
  • Penn State University

    Penn State University

    a month ago

    Administrative assistant - medicine

    APPLICATION INSTRUCTIONS: CURRENT PENN STATE EMPLOYEE (faculty, staff, technical service, or student), please login to Workday to complete the internal application process. Please do not apply here,...

    onsite, Hershey, PA, United States
    $41k – $59k/yrFull TimeJunior (<2 years)
  • Lebanon Valley College

    Lebanon Valley College

    a month ago

    Student affairs assistant

    Lebanon Valley College is seeking a highly organized, collaborative, and student-focused professional to serve as a student affairs assistant within the Center for Student Engagement (CSE). This...

    onsite, Annville, PA, United States
    Full TimeNo Skills

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