Administrative assistant - occupational health - full time

As an Administrative Assistant in Occupational Health, you'll play a key role in supporting leaders. From coordinating schedules and managing critical documentation your attention to detail will show support in many ways. If you thrive in a fast-paced environment and enjoy being the organizational backbone of a dedicated healthcare team, this is your opportunity to make a meaningful impact.

Recognized as a Top Healthcare Employer:

Guthrie is consistently recognized for its strong workplace culture and commitment to caregiver well-being, including:

• Best Places to Work 2025 – Modern Healthcare
• America's Greatest Workplaces in Healthcare 2025, 2026 – Newsweek
• America's Best-In-State Employers (PA) 2025 – Forbes
• America's Best Employers for Healthcare Professionals 2025 – Forbes
• America's Best Employers for Women 2025 – Forbes

Schedule & Coverage:

Full-Time, Day Shift, Fully Onsite Position

Benefits That Matter:

• Medical, Dental, and Vision coverage starting the first of the month after hire
• PTO starts Day 1
• Voluntary 403(b) Retirement Plan with Employer Match through Fidelity
• Employee Assistance Program providing confidential support for personal and professional well-being
• Shift Differentials and Premiums for evenings, nights, weekends, and float coverage
• Friendly, inclusive work family where you'll feel valued and supported

Position Summary:

Performs a full range of Administrative duties in support of the Leadership team of the assigned Department. Maintains strict confidentiality. Must have the ability to work well under pressure and maintain composure with a professional demeanor.

Education, License & Cert:

High School Diploma or equivalency is required.

Experience:

2 years prior Administrative experience required.

Essential Functions:

1. Maintains professional interpersonal skills.
2. Ability to multi‐task and prioritize work in accordance with changing deadlines. Including the ability to overcome objectives and manage projects to a close.
3. Answer phones, schedules meetings to include locations and maintains Leadership calendars.
4. Responsible for ordering office supplies and maintaining inventory.
5. Composes correspondence and other department specific Administrative reports and disseminates to the appropriate individuals.
6. File’s correspondence and maintains accurate records.
7. Assist with compiling financial statistical data and reports as assigned.
8. Handles confidential matters concerning clinical policies and practices.
9. Performs other related work as assigned.

Other Duties:

1. Travel for this position is sometimes required.
2. Participation in community and employee engagement activities is required.
3. It is understood that this description is not intended to be all‐inclusive and that other duties may be assigned as necessary in the performance of this position.

#LI-MD1

Joining the Guthrie team allows you to become a part of a tradition of excellence in health care. In all areas and at all levels of Guthrie, you’ll find staff members who have committed themselves to serving the community.

The Guthrie Clinic is an Equal Opportunity Employer.

The Guthrie Clinic is a non-profit, integrated, practicing physician-led organization in the Twin Tiers of New York and Pennsylvania. Our multi-specialty group practice of more than 500 physicians and 302 advanced practice providers offers 47 specialties through a regional office network providing primary and specialty care in 22 communities. Guthrie Medical Education Programs include General Surgery, Internal Medicine, Emergency Medicine, Family Medicine, Anesthesiology and Orthopedic Surgery Residency, as well as Cardiovascular, Gastroenterology and Pulmonary Critical Care Fellowship programs. Guthrie is also a clinical campus for the Geisinger Commonwealth School of Medicine.