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  3. Administrative Assistant

Onsite Administrative Assistant jobs in Maine, USA

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  • Sun
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      Senior Product Manager Interview

      Sarah Jenkins

    • 2:30 PM - 3:00 PM

      Initial Interview

      Alex Chen

  • Mon
    • 11:00 AM - 11:15 AM

      Product Manager Interview

      David G. (Hiring Manager)

    • 4:15 PM - 5:15 PM

      First Round Interview

      Sophie L.

  • Tue
    • 1:20 PM - 1:45 PM

      Introductory Interview

      Marta W.

    • 2:30 PM - 3:00 PM

      Kick-off Interview

      Daria (HR)

  • Wed
    • 1:00 PM - 1:45 PM

      Qualifying Interview

      James Miller

    • 5:30 PM - 6:00 PM

      Discovery Interview

      Chris V.

  • Thu
    • 2:30 PM - 3:00 PM

      First Interview

      Michael T.

    • 4:00 PM - 5:00 PM

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Administrative Assistant Jobs in Maine — On-Site Opportunities Await

Maine employers are growing their support teams, offering 314 administrative assistant on-site jobs across the state. Organizations in healthcare, education, and finance need dependable professionals to manage front-office tasks and daily correspondence. This rising demand highlights Maine's steady job growth and the value placed on skilled office support.

Candidates seeking these administrative assistant positions typically offer strong organizational skills, proficiency in Microsoft Office, and clear written and verbal communication. Attention to detail, multitasking ability, and a proactive mindset allow professionals to manage calendars, correspondence, and supplies efficiently. Employers also value discretion and adaptability when handling confidential information, qualities that make dependable, detail-oriented self-starters stand out.

On-site roles in Maine allow close collaboration between staff and management, strengthening communication and speeding up daily problem-solving compared with remote setups. Local employers, from small businesses to established corporations, continue to hire an administrative assistant to support front-office functions and overall workflow. The regional job market remains favorable, with steady hiring activity throughout the state.

If you're ready to bring your organizational talents to a dynamic workplace, explore current administrative assistant vacancies today. Global Work AI connects skilled professionals with employers seeking dependable support across Maine. Take the next step in your career and discover opportunities that match your skills and ambitions.

Frequently Asked
Questions

Everything you need to know about
finding your next role
  • What is the average salary for an administrative assistant in Maine?

    Pay for an administrative assistant in Maine typically falls around the low-to-mid $40,000s per year, though the range can shift with employer size, industry, and location. Roles in Portland or other higher-cost areas may run above the state average, while smaller communities can trend lower. Benefits, overtime eligibility, and scheduling also affect total compensation. To gauge a fair offer, compare current Maine postings, look at similar office support roles, and review wages reported by employers in your target area.
  • What skills and qualifications are required for an administrative assistant job?

    Strong organization, clear communication, and reliable follow-through are core expectations for an administrative assistant in Maine. Most employers look for a high school diploma or equivalent, with some preferring an associate degree or related training. Real-world experience with scheduling, records, customer service, and basic office coordination is highly valued. Because this on-site role often supports multiple people, attention to detail and discretion matter as much as technical ability. Reviewing local listings can help you match your background to employer priorities.
  • What are the main duties and daily responsibilities of an administrative assistant?

    Day-to-day work usually centers on keeping an office running smoothly. An administrative assistant may answer phones, greet visitors, manage calendars, prepare documents, handle filing, track supplies, and support meetings or travel arrangements. In Maine workplaces, responsibilities can also include data entry, mail handling, and helping teams stay organized during busy periods. The exact mix depends on the employer, so comparing job ads across office settings can clarify whether the role leans more toward clerical support, scheduling, or customer-facing tasks.
  • What computer and software skills are most important for an administrative assistant role?

    Microsoft Office or Microsoft 365 is often the starting point, especially Word, Excel, Outlook, and PowerPoint. Many employers also want comfort with shared calendars, email systems, cloud storage, and basic database or CRM tools. Fast, accurate typing and clean document formatting are important in an on-site administrative assistant job, along with the ability to learn new platforms quickly. In Maine, some offices may use specialized scheduling or record systems, so checking the tools listed in current openings can give you a practical edge.
  • Do I need previous office experience to apply for an administrative assistant job?

    Not always. Some employers in Maine hire entry-level candidates who show strong communication, organization, and a willingness to learn. Previous office experience can help, but customer service, retail, hospitality, or school-based work may also translate well if it involved multitasking, phone support, or recordkeeping. A solid resume should highlight transferable skills and any software knowledge you already have. If you are changing careers, looking at junior office roles and similar support positions can reveal which qualifications matter most.
  • What is the typical hiring process for an administrative assistant position?

    The process usually starts with an application and resume review, followed by one or more interviews. Employers may ask about scheduling, confidentiality, computer skills, and how you handle competing priorities. For an administrative assistant role in Maine, some hiring teams also use a skills test for typing, Microsoft Office, or basic task scenarios. Reference checks and background screening are common, especially for positions with access to sensitive information. Reading the full posting carefully can help you prepare for each step.
  • What career growth opportunities are available for an administrative assistant?

    This role can lead to broader office and operations paths over time. Many administrative assistants move into executive assistant, office manager, operations coordinator, or department support positions, especially after gaining experience with scheduling, reporting, and vendor coordination. In Maine, opportunities may also expand in healthcare, education, nonprofits, and local government, where strong administrative support is always needed. Building skills in Excel, project coordination, and process improvement can strengthen your next move, so it helps to compare openings as your experience grows.

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314 jobs found

  • RAYUS Radiology

    RAYUS Radiology

    a day ago

    Mr technologist assistant - prn

    RAYUS now offers DailyPay! Work today, get paid today! RAYUS Radiology is looking for a Technologists Assistant to join our team. We are challenging the status quo by shining light on radiology and...

    onsite, Scarborough, ME, United States
    $36k – $48k/yrPart TimeNo Skills
  • Westgate Center for Health & Rehabilitation

    Westgate Center for Health & Rehabilitation

    a day ago

    Activities assistant

    A Great Place to Work Westgate is a proud affiliate of National Health Care Associates. As a Certified Great Place to Work, we think that you are going to love it here. Your work will be meaningful...

    onsite, Bangor, ME, United States
    $32k/yrFull TimeNo Skills
  • Boyne Resorts

    Boyne Resorts

    a day ago

    Dispatch center administrative assistant

    Overview The Dispatch Center Administrative Assistant will be quick thinking, detail oriented, and able to shift between tasks often. This administrative position monitors the activities at the ski...

    onsite, Newry, ME, United States
    $40k – $44k/yrFull TimeNo Skills
  • LIVING INNOVATIONS SUPPORT SERVICES LLC

    LIVING INNOVATIONS SUPPORT SERVICES LLC

    2 days ago

    Administrative assistant

    Job Details: Job Location: Machias Office - Machias, ME Education Level: High School or GED Salary Range: $18.00 - $19.00 Hourly Living Innovations jobs have purpose built in. They’re not ordinary –...

    onsite, Machias, ME, United States
    $36k – $38k/yrFull TimeNo Skills
  • Down East Community Hospital

    Down East Community Hospital

    2 days ago

    Medical staff services assistant

    The Medical Staff Services Assistant coordinates credentialing, appointment, reappointment, and privileging processes for practitioners at Down East Community Hospital (DECH) and Calais Community...

    onsite, Machias, ME, United States
    Full TimeNo Skills
  • The Jackson Laboratory

    The Jackson Laboratory

    3 days ago

    Administrative assistant ii, jmcrs

    Behind every well-run team is someone who sees what’s coming before anyone asks. The Administrative Assistant, JMCRS will support the senior leaders of Animal Operations and Administration in...

    onsite, Ellsworth, ME, United States
    $41k – $69k/yrFull TimeJunior (<2 years)
  • Haffner's

    Haffner's

    5 days ago

    Convenience store assistant manager- portland

    Job Overview Haffner’s is seeking an Assistant Store Manager to provide customers with a satisfying shopping experience. Our Assistant Store Manager assists the Store Manager in implementing the...

    onsite, Portland, ME, United States
    $34k – $46k/yrFull TimeNo Skills
  • Haffner's

    Haffner's

    5 days ago

    Convenience store assistant manager- hampden

    Job Overview Haffner’s is seeking an Assistant Store Manager to provide customers with a satisfying shopping experience. Our Assistant Store Manager assists the Store Manager in implementing the...

    onsite, Hampden, ME, United States
    $36k – $46k/yrFull TimeNo Skills
  • The Phia Group

    The Phia Group

    5 days ago

    Accounting assistant

    The Phia Group, LLC is a thriving, service-oriented company headquartered in Canton, Massachusetts. As consultants, we represent health plans nationwide, providing our clients with innovative...

    onsite, Canton, ME, United States
    $50k – $55k/yrFull TimeNo Skills
  • a9436e33-d9a8-4a2e-af6e-3421ca02eb6b

    a9436e33-d9a8-4a2e-af6e-3421ca02eb6b

    5 days ago

    Assistant jv girls softball coach-khs

    Assistant JV Girls Softball Coach - Kennebunk High School Stipend position: $3,105.00 As the Assistant JV Girls Softball Coach, you will deliver measurable results in developing, enhancing and...

    onsite, Kennebunk, ME, United States
    Full TimeJunior (<2 years)
  • MaineHealth

    MaineHealth

    6 days ago

    Medical laboratory assistant i

    NorDx Laboratory Support Req #: 8424 Summary The Medical Laboratory Assistant I role represents the organization in all patient settings serving as a liaison and performs key pre-analytical...

    onsite, Portland, ME, United States
    Full TimeJunior (<2 years)
  • MaineHealth

    MaineHealth

    6 days ago

    Medical assistant or clinical team assistant - weight management

    Medical Group Practices Nursing/Clinical Support Req #: 93258 For a limited time MaineHealth is offering sign on bonuses for Medical Assistants: 0-1 years of experience eligible for $4,000 (full...

    onsite, South Portland, ME, United States
    $43k – $55k/yrFull TimeJunior (<2 years)
  • State of Maine

    State of Maine

    6 days ago

    Human services enforcement assistant

    If you are a current State of Maine employee, please submit your application through the internal application process using the Find Jobs report in PRISM. Seasonal employees who do not have PRISM...

    onsite, Sanford, ME, United States
    $40k – $56k/yrFull TimeJunior (<2 years)
  • Sullivan County Community Hospital

    Sullivan County Community Hospital

    8 days ago

    Dietary assistant prn

    QUALIFICATIONS Education High School diploma or equivalent One year public food service training Experience/Skills One year public food service & commercial food preparation experience Understands...

    onsite, Sullivan, ME, United States
    Full TimeJunior (<2 years)
  • Renovo Solutions

    Renovo Solutions

    9 days ago

    Administrative assistant

    Why Renovo? Renovo Solutions is a nationwide healthcare technology management company, owned by a private equity firm, that offers a range of opportunities for technicians to grow within the company....

    onsite, Danville, ME, United States
    Full TimeJunior (<2 years)
  • Sappi

    Sappi

    9 days ago

    Administrative assistant

    Somerset is seeking a highly organized and detail-oriented Administrative Assistant to provide administrative and technical support across multiple departments. This is an excellent opportunity for a...

    onsite, Skowhegan, ME, United States
    Full TimeNo Skills
  • H

    Hebron Family Dental

    9 days ago

    Business assistant

    Join Our Team and Brighten Lives One Smile at a Time! At Hebron Family Dental, we take pride in creating reasons to smile every day by providing exceptional dental care in a warm, welcoming...

    onsite, Hebron, ME, United States
    $40k – $44k/yrFull TimeJunior (<2 years)
  • Stonewall Kitchen LLC

    Stonewall Kitchen LLC

    9 days ago

    Manufacturing kitchen assistant -- 1st shift-- $20.00/ hr

    Description The Kitchen Prep performs duties related to preparation and processing of products in accordance with Stonewall Kitchen recipes to assist the Lead Cook. JOB SUMMARY Assist Cooks with...

    onsite, York Village, ME, United States
    $40k/yrFull TimeNo Skills
  • Hendricks Regional Health

    Hendricks Regional Health

    11 days ago

    Front office medical assistant full time stafford pointe ( 7:45am-4:45pm m-f)

    Job Summary To assist in the delivery of primary health care and patient care management in an administrative capacity. Daily responsibilities of the position are based solely on the needs of the...

    onsite, Danville, ME, United States
    Full TimeJunior (<2 years)
  • TEMPO Employment Services

    TEMPO Employment Services

    12 days ago

    Legal assistant

    Legal Assistant Houlton, ME – Opportunity-to-Hire Schedule: Full-Time/Days; 8:00 AM – 5:00 PM, Monday–Friday Pay: $20.00 – $25.00/hr. Job Description: Immediate opening for a Legal Assistant with a...

    onsite, Houlton, ME, United States
    $40k – $50k/yrFull TimeJunior (<2 years)
  • Husson University

    Husson University

    12 days ago

    Database & advancement services assistant

    This position will administratively support the Advancement team in its efforts to increase engagement of its alumni and friends which will ultimately assist in elevating philanthropic support for...

    onsite, Bangor, ME, United States
    $41k – $48k/yrFull TimeLead / Manager
  • MYR Group

    MYR Group

    12 days ago

    Administrative assistant

    ABOUT THE ROLE The Administrative Assistant works in a busy office environment and must efficiently multitask between various assignments. This position plays a key role in the coordination and...

    onsite, Westbrook, ME, United States
    $40k – $50k/yrFull TimeJunior (<2 years)
  • Mount Desert Island Hospital

    Mount Desert Island Hospital

    12 days ago

    Clinical lab assistant

    Description Summary: The Clinical Lab Assistant is responsible for the collection and processing of clinical specimens for laboratory testing. They perform data entry in the hospital Electronic...

    onsite, Bar Harbor, ME, United States
    Full TimeJunior (<2 years)
  • Marine Biological Laboratory

    Marine Biological Laboratory

    12 days ago

    Executive assistant

    Position Summary The Executive Assistant to the Chief Advancement Officer (CAO) provides administrative and strategic support to the CAO, including project management, communications, prioritization,...

    onsite, Falmouth, ME, United States
    Full TimeSenior (5+ years)
  • State of Maine

    State of Maine

    12 days ago

    Office assistant ii

    If you are a current State of Maine employee, please submit your application through the internal application process using the Find Jobs report in PRISM. Seasonal employees who do not have PRISM...

    onsite, Augusta, ME, United States
    $34k – $47k/yrFull TimeJunior (<2 years)
  • Central Maine Medical Center

    Central Maine Medical Center

    12 days ago

    Medical assistant - family services clinic

    Overview Position: Medical Assistant- Family Services Department: Family Services Schedule: Full-time, Days / 6:45 am to 3:15 pm Facility: Central Maine Medical Center Location: Lewiston, Maine,...

    onsite, Lewiston, ME, United States
    $44k – $54k/yrFull TimeJunior (<2 years)
  • Maine Judicial Branch

    Maine Judicial Branch

    13 days ago

    Assistant clerk pt (#200024732)

    If you are a current Judicial, Legislative, or Executive Branch employee of the State of Maine, please apply through "Find Jobs" using your existing PRISM account. ASSISTANT CLERK PT (40 hours...

    onsite, Bangor, ME, United States
    $46k – $48k/yrPart TimeJunior (<2 years)
  • State of Maine

    State of Maine

    14 days ago

    Administrative assistant - bureau of motor vehicles

    If you are a current State of Maine employee, please submit your application through the internal application process using the Find Jobs report in PRISM. Seasonal employees who do not have PRISM...

    onsite, Augusta, ME, United States
    $40k – $57k/yrFull TimeJunior (<2 years)
  • Simplified Management

    Simplified Management

    14 days ago

    Executive personal assistant

    Create structure around the Founder's professional and personal priorities, anticipate what comes next, and keep important details moving without constant direction. This is not a traditional...

    onsite, Auburn, ME, United States
    Full TimeJunior (<2 years)
  • University of Maine System

    University of Maine System

    14 days ago

    Women's basketball assistant coach (temporary)

    The University of Southern Maine seeks applicants for the part time, temporary position of Women’s Basketball Assistant Coach on the Gorham Campus Core Duties: Evaluating talent of potential...

    onsite, Gorham, ME, United States
    $4k/yrPart TimeNo Skills
  • Ambient Enterprises

    Ambient Enterprises

    15 days ago

    Administrative assistant - bid desk

    About Us MIH Systems Group is a growing company in the HVAC services field, and we work to make buildings work better. We specialize in optimizing complex HVAC systems in buildings. Our diverse team...

    onsite, Canton, ME, United States
    Full TimeNo Skills
  • Boyne Resorts

    Boyne Resorts

    15 days ago

    Sugarloaf real estate admin assistant

    Overview The Sugarloaf Real Estate team is looking for a friendly, organized, and dependable Administrative Assistant to help with full-time operations in the office. This role is anticipated to...

    onsite, Carrabassett Valley, ME, United States
    $40k/yrFull TimeNo Skills
  • MaineGeneral Health System

    MaineGeneral Health System

    16 days ago

    Lab assistant - microbiology, per diem

    Job Description Summary: Are you a current student passionate about microbiology and looking for an exciting opportunity to gain hands-on experience in a cutting-edge laboratory environment?...

    onsite, Augusta, ME, United States
    $38k – $67k/yrPart TimeEntry with Degree
  • Cross Insurance

    Cross Insurance

    17 days ago

    Marketing assistant

    The Cross Family of Agencies welcomes you. We need your talent and expertise. Position Summary The Marketing Assistant provides entry-level support to the marketing team by helping coordinate...

    onsite, Bangor, ME, United States
    Full TimeNo Skills
  • Benchmark Senior Living

    Benchmark Senior Living

    20 days ago

    Programming assistant part time

    Connect with your calling. Join, stay, and grow with Benchmark. Bay Square at Yarmouth is looking for a compassionate Programming/Activity Assistant to join our team! Part Time Sundays & Mondays...

    onsite, Yarmouth, ME, United States
    $37k – $39k/yrPart TimeJunior (<2 years)
  • The Opportunity Alliance

    The Opportunity Alliance

    20 days ago

    Referral & program assistant

    Pay Rate: $20/hour 20 hours/week This position is eligible for part-time benefits. This position provides support to the referral and intake system as well as for other programmatic needs of the...

    onsite, South Portland, ME, United States
    $40k/yrPart TimeNo Skills
  • Bayside Comprehensive Treatment Center

    Bayside Comprehensive Treatment Center

    23 days ago

    Administrative assistant

    Overview Seeking: Front Desk Receptionist Full Time Hours: Monday - Wednesday, 5:30 AM - 1:30 PM Our Benefits: Semi-Annual Bonus Program Medical, Dental, and Vision insurance Competitive 401(k) plan...

    onsite, Portland, ME, United States
    Full TimeNo Skills
  • Accredited Labs

    Accredited Labs

    a month ago

    Administrative assistant (east coast calibration)

    We are seeking an Administrative Assistant to join our ECC team, an Accredited Labs company. As the Administrative Assistant, you will support the daily operations of our Hallowell, Maine office,...

    onsite, Hallowell, ME, United States
    Full TimeJunior (<2 years)
  • Mount Desert Island Hospital

    Mount Desert Island Hospital

    a month ago

    Clinical and administrative dental assistant

    Description Summary: Greets patients promptly in a warm and friendly manner. Works as a team member with support staff and Dentist to ensure safe, high quality care. Dental Assistant duties consist...

    onsite, Southwest Harbor, ME, United States
    Full TimeNo Skills
  • URS CAPITAL PARTNERS I LLC

    URS CAPITAL PARTNERS I LLC

    a month ago

    Assistant property manager

    Job Title: Assistant Community Manager Job Summary: Supports and assists the Community Manager in overseeing and managing the financial and operational facets of the community by completing...

    onsite, South Portland, ME, United States
    Full TimeNo Skills

10,000,000+ more jobs available!