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  3. Administrative Assistant

Onsite Administrative Assistant jobs in Massachusetts, USA

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Administrative Assistant Jobs in Massachusetts — On-Site Opportunities Await

Massachusetts businesses are actively expanding their office teams, fueling strong demand for administrative assistant on-site jobs throughout the state. With 500+ open positions available, local employers are seeking reliable, detail-oriented professionals to support daily operations. This growth reflects a thriving regional economy that values structured, in-person support roles.

Successful candidates typically bring strong organizational skills, clear written and verbal communication, and comfort with scheduling tools and standard office software. Employers filling administrative assistant positions often look for people who can multitask, manage calendars, and handle sensitive information with discretion. A proactive attitude and careful attention to detail help professionals stand out in this competitive field.

On-site roles in Massachusetts usually involve direct collaboration with office staff, supporting executives, scheduling meetings, and maintaining accurate records within a structured environment. The state's diverse industries, from healthcare to finance, keep demand steady for administrative assistant vacancies, making this an encouraging time for professionals seeking stable, hands-on employment close to home.

If you're ready to take the next step in your career, explore the latest opportunities available through Global Work AI. Whether you're an experienced professional or just starting out, Global Work AI connects talented candidates with employers eager to hire the right person for this role across Massachusetts. Discover your next opportunity today.

Frequently Asked
Questions

Everything you need to know about
finding your next role
  • What is the average salary for an administrative assistant in Massachusetts?

    Pay for an administrative assistant in Massachusetts typically reflects local industry, employer size, and experience. In many listings across the state, hourly rates often fall around the mid-teens to low twenties, which can translate to roughly $40,000 to $52,000 a year for full-time work. Boston-area employers and larger companies may offer more, especially when the role includes scheduling, reporting, or executive support. Review current Massachusetts openings and compare duties, benefits, and overtime eligibility to get the clearest picture of total compensation.
  • What skills are required for an administrative assistant role?

    Strong organization is only part of the picture. Employers hiring an administrative assistant usually want solid calendar management, written communication, data entry accuracy, phone etiquette, and comfort with Microsoft Office or Google Workspace. Time management, discretion, and the ability to juggle multiple priorities matter just as much in a busy Massachusetts office. Many teams also value basic bookkeeping, travel coordination, and customer service skills. If you are evaluating openings, compare the software and support tasks listed so you can match your strengths to the job.
  • What qualifications do employers usually look for in an administrative assistant in the USA?

    Most employers in the USA expect a high school diploma or GED, though some prefer an associate degree or related office experience. For an administrative assistant, proven knowledge of scheduling, document preparation, and workplace software often matters more than a specific major. In Massachusetts, hiring managers may also look for professionalism, reliability, and the ability to handle confidential information. Certifications in office administration can help, but they are not always required. It helps to review postings carefully to see which credentials are preferred versus essential.
  • What does an administrative assistant do day to day?

    The work often starts with checking email, updating calendars, and organizing priorities for the team. An administrative assistant may answer phones, prepare documents, enter data, schedule meetings, manage supplies, and help visitors or clients. In many Massachusetts offices, the role also includes coordinating travel, filing records, and supporting managers with routine projects. The exact mix depends on the employer, but attention to detail is always central. When you review job ads, look at the daily tasks section to see how broad the role really is.
  • What should I expect from an on-site administrative assistant job in Massachusetts?

    An on-site administrative assistant role in Massachusetts usually means being present in the office each workday, often during standard business hours. That setup makes face-to-face communication, fast coordination, and direct support easier for teams that rely on in-person collaboration. You may interact with staff, vendors, and visitors, handle paperwork, and respond quickly to changing requests. Commuting time, parking, and office location can all affect the job experience, especially in higher-traffic areas. Before applying, compare schedule details and workplace expectations across local listings.
  • How does the hiring process usually work for an administrative assistant job in Massachusetts?

    The process often begins with an online application and a resume review, followed by one or more interviews. For an administrative assistant position in Massachusetts, employers may also ask for a skills test covering typing, scheduling, or software use. Some hiring teams include a phone screen, then an in-person meeting at the office to gauge communication and fit. References and background checks are common, especially when the job involves confidential records. Reading the full posting closely can help you prepare for each step more confidently.
  • What career growth opportunities are available for an administrative assistant?

    This role can lead to broader office and coordination paths over time. Many administrative assistant professionals move into executive assistant, office manager, operations coordinator, or HR support positions after building experience in Massachusetts workplaces. Gaining stronger software skills, handling more complex projects, and learning about budgeting or reporting can open additional options. Some employers also promote from within when they see dependable performance. If long-term growth matters to you, compare listings that mention cross-training, advancement, or exposure to higher-level business tasks.

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500+ jobs found

  • Liquid AI

    Liquid AI

    Today

    Copy of office manager/executive assistant

    Office Manager & Executive Assistant Role: Office Manager & Executive Assistant Team: Operations & Executive Support Location: Boston Location Type: Onsite Employment Type: Full-time About Liquid AI...

    onsite, Boston, MA, United States
    Full TimeJunior (<2 years)
  • O

    One Energy

    Today

    Administrative assistant

    Job Description: We are seeking a reliable and organized Administrative Assistant to support the day-to-day operations of our office. This position will provide general administrative support to...

    onsite, Marlborough, MA, United States
    Full TimeNo Skills
  • DPR Construction

    DPR Construction

    Today

    Leadership assistant

    Job Description At DPR, roles and responsibilities are more than describing a job title—they are a commitment to building great things together. The job description(s) below defines core...

    onsite, Atlanta, GA, United States
    Full TimeMiddle (2-4 years)
  • City of Somerville

    City of Somerville

    Today

    Adminstrative assistant

    Duties Performs, according to standard office procedures, a variety of complex clerical duties requiring a considerable degree of decision making and a thorough knowledge of the functions of the City...

    onsite, Somerville, MA, United States
    $62k/yrFull TimeLead / Manager
  • Thornton Tomasetti

    Thornton Tomasetti

    Today

    Office assistant

    Thornton Tomasetti applies engineering and scientific principles to solve the world’s challenges. An independent organization of creative thinkers and innovative doers collaborating from offices...

    onsite, Boston, MA, United States
    $52k – $65k/yrPart TimeJunior (<2 years)
  • Maxim Crane Works, LP

    Maxim Crane Works, LP

    3 days ago

    Branch administrative assistant

    BRANCH ADMINISTRATIVE ASSISTANT ABOUT THE ROLE Are you organized, detail-oriented, and someone who enjoys keeping things running smoothly? Join Maxim Crane Works as a Branch Administrative Assistant,...

    onsite, Stoughton, MA, United States
    $60k – $65k/yrFull TimeNo Skills
  • Mental Health Association - Western MA

    Mental Health Association - Western MA

    3 days ago

    Administrative assistant

    Position Summary The Administrative Assistant supports the management team in a residential rehabilitation setting by coordinating office operations, managing billing processes, registering...

    onsite, Holyoke, MA, United States
    $38k – $42k/yrFull TimeNo Skills
  • C

    City of Leominster

    4 days ago

    Principal clerk/department assistant - city clerk's office

    DEFINITION This position is responsible for performing various types of skilled administrative, secretarial and record keeping services in supporting the operations of the City Clerk’s Office....

    onsite, Leominster, MA, United States
    $53k – $68k/yrFull TimeJunior (<2 years)
  • Walden Robotics

    Walden Robotics

    5 days ago

    Executive assistant

    Position Summary: You’re a highly organized, resourceful Executive Assistant who operates at the top of the profession—the kind of hire who raises the bar. In this role, you’ll provide dedicated...

    onsite, Cambridge, MA, United States
    Full TimeSenior (5+ years)
  • Integritus Healthcare

    Integritus Healthcare

    6 days ago

    Administrative assistant/ receptionist

    Come join the collaborative, innovative team at Pioneer Valley Hospice . The Administrative Assistant is a skilled member of the support services staff. The Administrative Assistant will be assigned...

    onsite, Athol, MA, United States
    Full TimeNo Skills
  • The Salvation Army Eastern Territory

    The Salvation Army Eastern Territory

    6 days ago

    Administrative assistant

    Overview The Salvation Army’s Holyoke Corps., is hiring an Administrative Assistant and offers the following benefit package to part-time employees: Generous paid time off every year that includes:...

    onsite, Holyoke, MA, United States
    $30k – $66k/yrPart TimeMiddle (2-4 years)
  • Tufts Medicine

    Tufts Medicine

    6 days ago

    Administrative assistant - care coordination

    Job Profile Summary This role focuses on providing administrative and business support to the organization in order to achieve operational goals. In addition, this role focuses on performing the...

    onsite, Boston, MA, United States
    $40k – $50k/yrFull TimeJunior (<2 years)
  • Town of Middleton

    Town of Middleton

    6 days ago

    Assistant director at the council on aging

    Notice of Vacancy October 13, 2026 POSITION: Assistant Director DEPARTMENT: Council on Aging SALARY: Expected hiring range $55,584-$65,500 depending on qualifications UNION: No JOB TYPE: Full-time,...

    onsite, Middleton, MA, United States
    $56k – $66k/yrFull TimeNo Skills
  • Snyk

    Snyk

    6 days ago

    Executive assistant

    Unleash AI Innovators, Securely Software is being rewritten in real time. AI agents are starting to write more code than humans do, at a speed no security team has ever had to match, and that single...

    onsite, Boston, MA, United States
    Full TimeMiddle (2-4 years)
  • Northeastern University

    Northeastern University

    7 days ago

    Administrative assistant

    About the Opportunity Job Summary The Main Office Administrative Assistant serves as the primary point of contact for the Department of Mathematics, providing front desk coverage, community services,...

    onsite, Boston, MA, United States
    $47k – $65k/yrFull TimeEntry with Degree
  • Catholic Charities Archdiocese of Boston

    Catholic Charities Archdiocese of Boston

    7 days ago

    Administrative assistant part time

    The Administrative Assistant has responsibility for performing front office duties, including answering the telephone and forwarding calls and messages, greeting program visitors, and providing...

    onsite, Peabody, MA, United States
    Part TimeNo Skills
  • WinnCompanies

    WinnCompanies

    7 days ago

    Administrative assistant (chelsea legacy)

    At WinnCompanies, our work starts with people — the residents who call our communities home, the neighborhoods we help strengthen, and the 4,600+ team members across 30 states, Washington, D.C., and...

    onsite, Chelsea, MA, United States
    $48k – $51k/yrFull TimeJunior (<2 years)
  • Commonwealth of Massachusetts

    Commonwealth of Massachusetts

    7 days ago

    Assistant area director

    This position is based in Beverly, MA. The Assistant Area Director for Administrative Services is one of the senior management positions supporting the Area Director and is delegated substantial...

    onsite, Beverly, MA, United States
    Full TimeLead / Manager
  • Commonwealth of Massachusetts

    Commonwealth of Massachusetts

    8 days ago

    Administrative assistant

    The Cape and Islands District Attorney's Office serves all of the people of the Cape and Islands, we have offices in Barnstable, Orleans, Falmouth, Edgartown and Nantucket. We are seeking a full time...

    onsite, Barnstable, MA, United States
    Full TimeNo Skills
  • ACCESS TCA INC

    ACCESS TCA INC

    9 days ago

    General office assistant

    Job Details Job Location: Boston - Whitinsville, MA Position Type: Part Time Salary Range: $22.00 - $25.00 Hourly General Office Assistant The General Office Assistant will provide general office and...

    onsite, Boston, MA, United States
    $44k – $50k/yrPart TimeNo Skills
  • Talent Acquisition Team, May Institute

    Talent Acquisition Team, May Institute

    10 days ago

    Administrative assistant- family services

    Administrative Assistant – Family Services May Center School | Randolph, MA May Institute is a nonprofit organization and national leader in applied behavior analysis, serving autistic individuals...

    onsite, Randolph, MA, United States
    $46k – $50k/yrFull TimeJunior (<2 years)
  • Alzheimer's Association®

    Alzheimer's Association®

    12 days ago

    Assistant, programs

    Position Summary: The Program Assistant supports and assists local program staff to ensure Chapter goals and program performance metrics are met. Duties include volunteer intake and administration...

    onsite, Newton, MA, United States
    $54k – $65k/yrFull TimeMiddle (2-4 years)
  • Associated Home Care

    Associated Home Care

    14 days ago

    Administrative assistant

    Part-time position, approximately 25 hours per week. About Associated Home Care Fueled by a real understanding of today’s challenges, Associated is committed to a fundamental re-imagining of what it...

    onsite, Leominster, MA, United States
    $40k – $44k/yrPart TimeJunior (<2 years)
  • Northeastern University

    Northeastern University

    14 days ago

    Business operations admin assistant

    About the Opportunity Job Summary: We are seeking a Business Operations Administrative Assistant to provide essential administrative, operational, and personnel support for the Makerspace at EXP and...

    onsite, Boston, MA, United States
    Full TimeNo Skills
  • VITRA Health

    VITRA Health

    14 days ago

    Senior executive assistant

    About Vitra Health Vitra Health is a mission-driven healthcare organization committed to improving the quality of life for individuals and families across Massachusetts. Through innovative home- and...

    onsite, Boston, MA, United States
    Full TimeSenior (5+ years)
  • UG2

    UG2

    16 days ago

    Assistant account manager

    The Assistant Account Manager is responsible for the overall administration of the custodial services, aligning with the objectives of maintaining high standards of cleanliness, hygiene, and facility...

    onsite, Boston, MA, United States
    Full TimeLead / Manager
  • L

    Loyal Cleaning Services LLC

    16 days ago

    Office assistant

    Benefits: Paid time off Competitive salary Health insurance Position: Full-Time Office Assistant Language Requirement: Fluent in English and Spanish Schedule: Monday–Friday Employment Type: Full-Time...

    onsite, Grafton, MA, United States
    Full TimeNo Skills
  • Liquid Environmental Solutions

    Liquid Environmental Solutions

    16 days ago

    Admin assistant- on- site

    ESSENTIAL DUTIES AND RESPONSIBILITIES: Prepare daily route summaries and manifests for FST Team prior to on-duty time. Review and approve daily work orders in the Transportation Supervisor Portal and...

    onsite, Seekonk, MA, United States
    Full TimeJunior (<2 years)
  • KROHNE INC

    KROHNE INC

    17 days ago

    Admin assistant

    Job Title: Office Administrator Department: Administration Reports To: Vice President of Operations FLSA Status: Non-exempt Updated: October 2026 SUMMARY Provide administrative and reception support...

    onsite, Beverly, MA, United States
    Full TimeJunior (<2 years)
  • Douglas-A-Thom Clinic

    Douglas-A-Thom Clinic

    20 days ago

    Program assistant

    Are you looking for a rewarding opportunity working with the pediatric population (children birth to 3 years)? Are you passionate about making a difference in the lives of families? Thom Child &...

    onsite, Waltham, MA, United States
    Part TimeJunior (<2 years)
  • Eyebot

    Eyebot

    21 days ago

    Executive assistant & office manager

    Reports to: Director of Operations Supports: Executive team Location: On-site at HQ in Charlestown (Boston), MA Travel: Minimal — occasional support at company events or offsites as needed About...

    onsite, Charlestown, MA, United States
    Full TimeNo Skills
  • Partners Capital

    Partners Capital

    21 days ago

    Executive assistant

    Firm Description Partners Capital is a global investment office that serves as a long-term steward of capital for institutions, family offices and individuals. The Firm designs bespoke investment...

    onsite, Boston, MA, United States
    Full TimeMiddle (2-4 years)
  • Florida Gulf Coast University

    Florida Gulf Coast University

    21 days ago

    Administrative assistant ii, advancement

    Job Summary The Administrative Assistant II provides administrative support to the Assistant Vice President of Advancement and the Director of Major Gifts and Planned Giving. This role performs...

    onsite, Lexington, MA, United States
    Full TimeLead / Manager
  • Wentworth Institute of Technology

    Wentworth Institute of Technology

    21 days ago

    Administrative assistant, office of the president

    Job Description Administrative Assistant, Office of the President Position Summary: The Administrative Assistant for the Office of the President provides high-level administrative and operational...

    onsite, Boston, MA, United States
    $54k – $65k/yrFull TimeMiddle (2-4 years)
  • Center for Responsive Schools

    Center for Responsive Schools

    24 days ago

    Temporary-administrative assistant

    POSITION SUMMARY: This position is temporary and will end on March 31, 2027. The Administrative Assistant is responsible and organized and performs a variety of routine clerical and administrative...

    onsite, Turners Falls, MA, United States
    Full TimeJunior (<2 years)
  • Mass General Brigham

    Mass General Brigham

    24 days ago

    Bft administrative assistant sr.

    Site: The General Hospital Corporation Mass General Brigham relies on a wide range of professionals, including doctors, nurses, business people, tech experts, researchers, and systems analysts to...

    onsite, Boston, MA, United States
    $42k – $60k/yrPart TimeSenior (5+ years)
  • Wolters Kluwer

    Wolters Kluwer

    a month ago

    Administrative assistant

    Job Description Summary Wolters Kluwer is seeking a highly organized, proactive, and detail-oriented Executive Administrative to support the Chief Information Security Officer (CISO) and the broader...

    onsite, Albany, NY, United States
    $41k – $69k/yrFull TimeSenior (5+ years)
  • Maloney Properties LLC

    Maloney Properties LLC

    a month ago

    Administrative assistant

    Maloney Properties – Voted “Best Place to Work” by our employees for 11 years! Join our hard-working motivated team! Our reputation for customer service and quality workmanship is the best in the...

    onsite, Dorchester, MA, United States
    Full TimeNo Skills
  • Northeastern University

    Northeastern University

    a month ago

    Administrative access assistant

    About the Opportunity JOB SUMMARY: Northeastern University's Electrical & Computer Engineering Department seeks a proactive and organized Administrative Access Assistant to support Dr. Kevin Fu, a...

    onsite, Boston, MA, United States
    $46k – $65k/yrFull TimeEntry with Degree
  • Acrivon Therapeutics

    Acrivon Therapeutics

    a month ago

    Executive assistant

    About Acrivon Therapeutics, Inc. Acrivon is a clinical stage biopharmaceutical company discovering and developing precision medicines utilizing its proprietary Generative Phosphoproteomics AP3...

    onsite, Watertown, MA, United States
    Full TimeSenior (5+ years)

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