Administrative assistant to the director of human resources

Adlai E. Stevenson High School District 125 is seeking a highly organized, collaborative, and service-focused Administrative Assistant to the Director of Human Resources to join our Human Resources team for the 2026-2027 school year.

Description:

This position plays an important role in supporting the daily operations of the Human Resources Department and works closely with the Director of Human Resources, HR team members, employees, administrators, applicants, and members of the Stevenson community. The ideal candidate is someone who enjoys working with both people and processes, has exceptional attention to detail, is comfortable learning and using technology, and can successfully manage multiple responsibilities and deadlines. Because this position works with confidential employee information, professionalism, discretion, and sound judgment are essential.

Previous human resources experience in a K-12 educational setting is preferred but not required. The Administrative Assistant to the Director of Human Resources position is a full-time 12-month position.

Start Date:

November 1, 2026

Position Information:

• Reports To: Director of Human Resources
• Classification: N-Staff
• Calendar: 12 Months
• FLSA Status: Non-Exempt

Primary Responsibilities:

• Provide day-to-day administrative support to the Director of Human Resources, including calendar coordination, written communications, records, reports, and division communications.
• Coordinate logistics and materials for HR meetings, professional development, new teacher orientation, job fairs, and other HR events.
• Maintain HR resources, including the HR Google website and department contact information.
• Manage the District’s employee evaluation system and annual evaluation records.
• Coordinate and maintain records related to professional development hours and state-required training.
• Prepare annual HR reports and materials, including the Professional Activities Book.
• Serve as the District liaison with universities for student teacher placements and classroom observation requests.
• Coordinate the District’s employee service award program, including records, communications, and recognition gifts.
• Maintain volunteer records, background checks, and required documentation in collaboration with the Parent Engagement Coordinator.
• Support recruitment and hiring processes as needed, including providing backup fingerprinting support.

Qualifications:

• Associate’s degree or proven relevant work experience.
• Proficiency with Google Workspace and Microsoft Office applications.
• Strong written and verbal communication skills.
• Demonstrated ability to maintain confidentiality and exercise professional discretion.
• Strong organizational and recordkeeping skills with exceptional attention to detail.
• Ability to prioritize responsibilities, work independently, and meet deadlines.
• Ability to work collaboratively as part of a team and effectively support employees, administrators, students, parents, and other members of the Stevenson community.
• Ability and willingness to learn, navigate, and effectively use a variety of software platforms and technology systems.

About the Role:

This is a great opportunity for someone who enjoys being at the center of a busy, collaborative office and takes pride in helping things run smoothly. No two days in Human Resources are exactly the same. The Administrative Assistant supports a wide variety of people, processes, programs, and projects throughout the year. We are looking for someone who is curious, dependable, detail-oriented, comfortable with technology, and willing to jump in and help wherever needed. Most importantly, we are looking for someone who understands that even when the work involves systems, records, reports, and deadlines, Human Resources is ultimately about supporting people.

Salary:

The successful candidate for this position starts at no less than $70,000; an offer will be based on the candidate's skills and experience related to the role.

Benefits:

Stevenson High School provides a comprehensive benefits plan, including: Health, Dental, and Vision insurance for single or family, including a no-employee cost option Life Insurance Contribution to the Illinois Municipal Retirement Fund (IMRF)(pension system) Annual contribution of $1000 towards an employee's retirement Sick, Personal, and Vacation time Professional Learning Opportunities Tuition Reimbursement.

Application Procedure:

Information about Stevenson High School and all job postings is available at www.d125.org. Interested applicants should complete all steps of the electronic application process and upload all requested materials.