Administrative assistant-part time

Department: Administration

Type: Part-Time; Hourly; Mon/Wed/Fri 9am-6pm

Essential Job Functions:

• Reconcile daily retail receipts and supporting documentation against sales, payment records, and other available transaction reports.
• Assist with accounts receivable processes, including tracking payments, researching outstanding balances, and maintaining accurate receivable records.
• Review receipts and transaction documentation for completeness, accuracy, proper coding, and appropriate departmental allocation.
• Identify, document, and research discrepancies between receipts, sales reports, deposits, and other financial records; escalate unresolved issues to leadership.
• Maintain organized electronic and physical records of receipts, reconciliation documents, invoices, deposits, and related accounts receivable documentation.
• Prepare routine reconciliation summaries and provide documentation or reports requested by management.
• Assist with invoice tracking, payment follow-up, accounts payable and administrative activities.
• Communicate with retail department leaders regarding missing receipts, discrepancies, transaction questions, and required supporting documentation.

Added Responsibilities:

• Provide general administrative support including filing, data entry, document preparation, and record maintenance.
• Maintain confidentiality of financial, employee, customer, and business information.

Preferred Qualifications / Competencies:

• 2+ years of administrative, accounts receivable, bookkeeping, accounting support, or related experience preferred.
• High school diploma or equivalent required; additional coursework or training in accounting, business administration, or a related field preferred.
• Strong attention to detail and accuracy with financial documentation.
• Excellent organizational, time-management, and multitasking abilities.
• Proficiency with Microsoft Office, spreadsheets, email, and general office software; experience with accounting or financial systems preferred.
• Ability to work onsite Monday, Wednesday, and Friday from 9:00 AM to 6:00 PM.
• Strong written and verbal communication skills and the ability to work effectively with multiple departments.
• Ability to maintain confidentiality, exercise sound judgment, and consistently follow established financial and administrative procedures.