Administrative Assistant - HR

Location: Buffalo General Medical Center

Location of Job: US:NY:Buffalo

Work Type: Full-Time

Shift: 1

Job Description: Performs a variety of complex administrative and secretarial functions in order to provide effective operational support for a Department Head, Administrator, or Director. The incumbent functions under general supervision in an independent and confidential manner.

Education And Credentials

High school required. Associates degree preferred.

Experience

2-3 years experience. Detailed knowledge of the rules and procedures of the department and hospital. General knowledge of the mission and operations of the hospital. Working knowledge of Microsoft Office Suite. Knowledge of internet and intranet functions. Working knowledge of department specific software.

Responsibilities

• Provides administrative, project and executive support to HR Vice Presidents
• Oversees and coordinates the day-to-day activities of the office and serves as the principal point of administrative contact and liaison with internal and external contacts.
• Ability to compose, type, proof and file materials including correspondence, memos, reports, charts, PowerPoint slides, statistics, meeting minutes and contracts.
• Ability to read and interpret documents. Ability to speak effectively one on one or in a small group of employees or customers.
• Ability to interpret HR policies and procedures and the collective bargaining agreements governing our unionized employees.
• Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists.
• Provides assistance to employees and managers on navigating Tier 0 self-service resources such as Infor GoHR Employee as well as how to access important forms and information on the Human Resources pages on KaleidaScope.
• Identifies, diagnoses and initiates research necessary to initiate support from HR service center for Tier 1 support to employees in a timely and productive manner.
• Supports in submitting invoices for payment in INFOR, ordering office (not clinic) supplies.
• Provides bi-weekly timekeeping support.
• Performs other related duties as assigned by authorized personnel or as may be required to meet emergencies.
• Complies with all quality assurance, customer focus, infection control, safety and all policies and procedures with the department and Kaleida Health.
• Understands and follows all Kaleida Health Service Excellence Standards of Performance.

Job Details

Department: KH Human Resources Service Center

Standard Hours Bi-Weekly: 75.00

Weekend/Holiday Requirement: No

On Call Required: No

With Rotation: Scheduled Work Hours: 8a-4p

Work Arrangement: Onsite

Union Code: N00 - Non Union

KH Requisition ID#: 26013

Grade: HR205

Pay Frequency: Bi-Weekly

Salary Range: $19.05 - $26.20 *Wage will be determined based on factors such as candidate's experience, qualifications, internal equity, and any applicable collective bargaining agreement.

Kaleida Health’s mission is to advance the health of our community, and we believe our diversity, equity, and inclusion (DEI) strategic work is mission-critical for the good of our workforce and the community who need and depend on our care and services. We understand that racism and health inequities stand firmly in the way of advancing the health of our community, and Kaleida Health envisions DEI as the pursuit of equity and restorative justice for every person. We will exemplify courage and accountability through both the professing and practice of our core values for our friends, colleagues, and community. Kaleida Health is committed to creating a culture of equity and inclusion where diversity is valued and celebrated!