Job Details

Job Location: 0136 Our Lady Queen of Heaven Parish, Tacoma - Tacoma, WA

Position Type: Full Time

Salary Range: $25.00 - $30.00 Hourly

ESSENTIAL POSITION FUNCTIONS

Administrative

• Maintains parish database records using ParishStaq and other database and records management tools. This includes management of parish registration, sacramental records, archives, mailing lists, and envelope distribution.
• Opens and closes parish office.
• Oversees maintenance of office workroom and office equipment supply.
• Maintains office supply inventory and reorders as needed.
• Oversees routing of mail and correspondence.
• Assures a hospitable and welcoming presence for church and office visitors, providing appropriate assistance and/or referral to visitors.
• Answers telephone and assures accurate and prompt transmission of messages.
• Provide administrative services in support of the parish, various ministries, and activities as needed.
• Maintains the church facility schedule.
• Oversees scheduling of church facilities by approved organizations.
• Develops and maintains a calendar that identifies the time, date, name of organization, as well as room scheduled to use.
• Directs groups on facility use responsibilities, rental fees, insurance coverage, and manages conflicts that may arise.
• Coordinates the rental collection and monitoring of facility keys.
• Coordinates facility support and supervision when used by outside groups.
• Coordinates volunteers as needed for administrative projects.
• Performs other duties as assigned.

Communications

• Assures preparation of the weekly parish bulletin.
• Manages and regularly updates the parish family website(s).
• Create and schedule content for communications platforms and social media to promote parish life including graphics, captions and basic video content.
• Track and report reach of communications platforms.
• Design flyers, posters, newsletters, and promotional materials for parish events.
• Coordinates with other parish staff to support and communicate events scheduled at parish sites.

Qualifications

Primary:

• Willingness to work as part of the parish staff team to accomplish the mission of the parish.
• Ability and desire to use God-given gifts and talents in service of the local Church in support of the collaboration between lay and ordained ministers.
• Active member of a parish/faith community and in good standing with the Church.

Experience:

• Proficiency with computer software (MS Word, MS Excel, Canva, etc.).
• Experience in database management.
• Website & newsletter content creation, and communications expertise.
• Experience with interpersonal, communication and organizational skills.
• Working knowledge of, or willingness to learn, Catholic parish structures and organizations.
• Ability to work with a variety of people, including multicultural communities.
• Regular and dependable attendance.
• Willing to support the teachings of the Catholic Church in Western Washington.

Desirable Skills:

• Exceptional Time Management: Ability to effectively prioritize tasks and manage time efficiently in a dynamic environment.
• Organizational Excellence: Strong organizational skills to manage multiple responsibilities and maintain detailed and accurate records.
• Attention to Detail: A meticulous approach to ensure accuracy in data entry tasks.
• Experience in a non-profit and/or religious institution is preferred.
• Experience with online giving platforms is preferred.

Benefits

Eligible positions receive a comprehensive package of benefits including medical, dental, vision, life, accidental death and disability, long term disability, pension, 403(b), HSA, FSA, and generous sick leave, vacation and holidays.