Administrative assistant 2, meridian campus (5105)

Thank you for your interest in positions at Idaho State University. Once you have applied, the most updated information on the status of your application can be found by logging into your profile and reviewing your status. For answers to additional questions, please review our frequently asked questions.

Administrative Assistant 2, Meridian Campus (5105)

Meridian/Boise

NOT eligible for remote work, on-campus position

Institution Information

Idaho State University, established in 1901, is a Carnegie-classified doctoral research and teaching institution, with a culture built on trust, compassion, stability, and hope. ISU serves over 12,000 students in Pocatello, Meridian, Twin Falls, and Idaho Falls. Students and faculty at ISU are leading the way in cutting-edge research and innovative solutions. We are proud to offer exceptional academics nestled in the grand, natural beauty of the West. We invite you to apply to be a part of our University community!

Job Description

To perform complex secretarial, office administration, and public relations assignments; perform related work.

The primary purpose for this position is to provide a variety of support such as room scheduling, lease agreements, and other operation tasks such as bill paying. In addition, this position provides coverage in the main front office and in the Prometric testing center as needed. The incumbent also provides support when needed for the Office Services Supervisor II and Director of Student Services.

This position is not eligible for new visa sponsorship at this time. Candidates who already hold valid U.S. work authorization may be considered.

Key Responsibilities

• Process accounts payable; paying invoices and creating direct pay requests, reconciling Pcard, billing for room reservations.
• Billing ‐ Prepare invoices and process payments as needed for facilities reservation, photo copier, postage machine, etc.
• Room Scheduling ‐ Work with university scheduler to reserve traditional classrooms each semester. Utilize EMS to schedule classrooms, computer labs, and conference rooms upon request.
• Student Handbook ‐ Work with Director of Enrollment and Student Services to update the Student Handbook prior to each semester or as needed.
• Travel ‐ Utilize Chrome River system to prepare and submit travel authorizations and reimbursements.
• Assist Office Services Supervisor II and Director of Student Services with tasks and projects when needed.
• Other duties as assigned such as annual events; Health Sciences Experience Night and Commencement.

Minimum Qualifications

Good knowledge of:

• Office support functions including word processing, filing, composing a variety of business documents and reception.
• Researching, compiling, and summarizing data for reports.

Experience:

• Interpreting, applying and explaining complex information such as regulations, policies or services.
• Independently solving problems/performing liaison activities in a work setting.
• Coordinating activities requiring complex arrangements.

Specialty Items - Some positions at ISU may require one or more of the following

Some knowledge of:

• Financial record keeping.
• Supervisory practices.

Good knowledge of:

• Legal terminology.
• Investigative procedures.

Experience:

• Public Relations.
• Using dictation/transcription equipment & taking minutes.

Additional Information

ISU minimum for this classification is $19.01/hour, commensurate with education and experience. To be considered for this opportunity, apply on or before November 1, 2026. Benefits include comprehensive health, dental, and vision; life insurance; disability plan; employee assistance program (EAP); excellent retirement options and company contribution; and generous paid time off/sick leave accrual. All offers of employment are conditional pending the successful completion of a background investigation, provided by HireRight.

Note: Thank you for your interest in positions at Idaho State University. Once you have applied, the most updated information on the status of your application can be found by logging into your profile and reviewing your status. For answers to additional questions, please review our frequently asked questions.

Posting Number: req2854

Type: Working 12 months per year

Position: Classified Staff

Division: Office Of Academic Affairs

Idaho State University is an Equal Employment Opportunity employer, including Veterans and individuals with disabilities.

The State of Idaho is committed to access and reasonable accommodations for individuals with disabilities, auxiliary aids and services are available upon request. If you require an accommodation at any step in our recruitment process, you are encouraged to contact (208) 334-2263 (TTY/TTD: 711), or email ada.coordinator@dhr.idaho.gov.

Preference may be given to veterans who qualify under state and federal laws and regulations.