Administrative assistant 2, admissions (1669)

Thank you for your interest in positions at Idaho State University. Once you have applied, the most updated information on the status of your application can be found by logging into your profile and reviewing your status. For answers to additional questions, please review our frequently asked questions.

Administrative Assistant 2, Admissions

Pocatello - Main

NOT eligible for remote work, on-campus position

Institution Information

Idaho State University, established in 1901, is a Carnegie-classified doctoral research and teaching institution, with a culture built on trust, compassion, stability, and hope. ISU serves over 12,000 students in Pocatello, Meridian, Twin Falls, and Idaho Falls. Students and faculty at ISU are leading the way in cutting-edge research and innovative solutions. We are proud to offer exceptional academics nestled in the grand, natural beauty of the West. We invite you to apply to be a part of our University community!

Job Description

To perform complex secretarial, office administration, and public relations assignments; perform related work.

This position is not eligible for new visa sponsorship at this time. Candidates who already hold valid U.S. work authorization may be considered.

Nature and Scope

• These positions perform high level secretarial duties.
• Incumbents have a major role in coordinating administrative activities which requires frequent contact with executives, the public, other agencies and government officials. This requires the incumbent to utilize effective public relations and liaison skills.
• Incumbents may attend meetings for the administrator to relay and collect information.
• Incumbents function with considerable independence and exercise discretion in applying policies and procedures.
• The work requires extensive knowledge of department programs and objectives.
• They are responsible for the research, compilation, and organization of materials for administrators' use in problem resolution.
• These positions are often responsible for ensuring that assignments given to other staff by the administrator are completed and timelines are met. Incumbents may supervise staff.
• These positions independently research, analyze, and compile information to prepare reports, handle complaints, or resolve problems; compose correspondence for supervisor on own initiative or from general instructions; format/type a variety of executive, sensitive, confidential, official and/or legal letters and documents.

Minimum Qualifications

Good knowledge of:

• Office support functions including word processing, filing, composing a variety of business documents and reception.
• Researching, compiling, and summarizing data for reports.

Experience:

• Interpreting, applying and explaining complex information such as regulations, policies or services.
• Independently solving problems/performing liaison activities in a work setting.
• Coordinating activities requiring complex arrangements.

Specialty Items

Some positions at ISU may require one or more of the following:

Some knowledge of:

• Financial record keeping.
• Supervisory practices.

Good knowledge of:

• Legal terminology.
• Investigative procedures.

Experience:

• Public Relations.
• Using dictation/transcription equipment & taking minutes.

Additional Information

ISU minimum for this classification is $19.01/hour, commensurate with education and experience. To be considered for this opportunity, apply on or before November 8, 2026. Benefits include comprehensive health, dental, and vision; life insurance; disability plan; employee assistance program (EAP); excellent retirement options and company contribution; and generous paid time off/sick leave accrual. All offers of employment are conditional pending the successful completion of a background investigation, provided by HireRight.

Note: Thank you for your interest in positions at Idaho State University. Once you have applied, the most updated information on the status of your application can be found by logging into your profile and reviewing your status. For answers to additional questions, please review our frequently asked questions.

Posting Number: req2853

Type: Working 12 months per year

Position: Classified Staff

Division: Student Services

Idaho State University is an Equal Employment Opportunity employer, including Veterans and individuals with disabilities.

The State of Idaho is committed to access and reasonable accommodations for individuals with disabilities, auxiliary aids and services are available upon request. If you require an accommodation at any step in our recruitment process, you are encouraged to contact (208) 334-2263 (TTY/TTD: 711), or email ada.coordinator@dhr.idaho.gov.

Preference may be given to veterans who qualify under state and federal laws and regulations.