Job Details

Level: Entry

Job Location: RSS Avanti House - San Rafael, CA

Position Type: Full Time

Education Level: High School

Salary Range: $25.00 - $26.00 Hourly

Travel Percentage: Up to 25%

Job Shift: Day

Job Category: Admin - Clerical

Work with great people doing great things! Buckelew Programs is a leading provider of behavioral healthcare services in the North Bay, providing compassionate mental health, supported housing and substance use treatment. We are hiring a new Administrative Assistant to support the Residential Support Services program. In this role, you will provide administrative and clerical support to program operations under the supervision of the Program Director. You will co-manage the administrative duties at our headquarters and at 4 locations in Marin County. This includes office maintenance, managing program records, compiling data, and generating reports.

Key Responsibilities

• Database Management: Manage data entry and reporting for assigned program(s) using multiple EHR systems and other databases to meet billing and compliance requirements.
• Customer Service: At Headquarters, serve as a point of contact for visitors by staffing the front desk and reception area, providing a professional and welcoming environment.
• Administrative Support: Perform general clerical duties including answering phones, routing calls, checking voicemails, filing, copying, taking meeting minutes, and drafting routine correspondence while maintaining HIPAA compliance.
• Fiscal Support: Assist with month-end activities such as submitting petty cash receipts, mileage logs, and related documentation.
• Health and Safety: Participate as the Health and Safety Coordinator for the RSS program.

Education and Experience

High school diploma or equivalent required; AA degree preferred. Minimum two years of recent administrative experience, preferably in behavioral health or a related environment. Experience with EHR systems or databases preferred. Bi-lingual Bi-cultural preferred.

Skills and Abilities

• Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook).
• Strong organizational skills and attention to detail.
• Excellent verbal and written communication skills.
• Ability to manage multiple priorities, meet deadlines, and work independently or as part of a team.
• Strong numerical and data entry skills; basic arithmetic competency.

Physical Requirements

Occasional lifting (up to 30 lbs); frequent standing, walking, reaching, and talking. Ability to maintain focus and composure in a busy office environment. Frequent use of computers and standard office equipment.

Great Benefits!

Medical, dental, vision and life and long-term disability insurance, Employee Assistance Program, flexible spending accounts for health, dependent and transit costs, retirement savings plan with company match, paid meal breaks, eligibility for loan forgiveness, continuing education credits available through our learning management system, and generous paid time off.

We are an Equal Opportunity Employer committed to creating a workplace that celebrates diversity, promotes equality, and fosters inclusion. We encourage applications from individuals of all backgrounds, experiences, and perspectives.