Accounts Payable/Office Assistant – Full-Time

Position Summary

Fork Union Military Academy is seeking a dependable, organized, and detail-oriented individual to join our Business Office as a full-time Accounts Payable/Office Assistant. This position combines accounts payable duties with front desk responsibilities and general administrative support.

The ideal candidate will be comfortable with technology, possess strong organizational and customer service skills, and have excellent attention to detail. Previous accounting experience is preferred but not required. We are willing to train the right candidate.

Essential Duties and Responsibilities

• Process invoices, purchase orders, and payments accurately and in accordance with Academy procedures.
• Maintain accounts payable records, reconcile discrepancies, and communicate with vendors regarding payments and invoices.
• Monitor cash flow, prepare payment documentation, and assist with petty cash records.
• Greet and assist visitors entering the Business Office in a friendly and professional manner.
• Answer incoming calls, direct inquiries, and take accurate messages.
• Process and fulfill online store orders.
• Maintain organized financial records, including scanning, filing, and retrieving documents.
• Provide general administrative support and assist with daily Business Office operations.
• Perform other related duties as assigned.

Qualifications

• High school diploma or GED required.
• Proficiency in Microsoft Office, particularly Excel.
• Strong organizational skills, attention to detail, and ability to manage multiple tasks.
• Excellent communication, telephone etiquette, and customer service skills.
• Ability to work independently and as part of a team while maintaining confidentiality.
• Previous accounts payable, bookkeeping, or general office experience preferred.
• Familiarity with accounting software, such as SGA, is a plus.

Compensation & Benefits

$15.00–$20.00 per hour, based on experience and qualifications, along with a benefits package for eligible full-time employees.

About Fork Union Military Academy

Located in central Virginia near Charlottesville, Richmond, and the Blue Ridge Mountains, Fork Union Military Academy is a private, Christian, college-preparatory military boarding school for young men, dedicated to academic excellence, character development, and leadership.