Accounts payable/administrative assistant

Under general supervision, performs a variety of general administrative support activities for the efficient operation of assigned office or department. Serves as primary point of contact for matters related to service line. Facilitates office operations through the coordination of phones, mail, supplies, equipment and support. Compiles and analyzes basic information for inclusion in reports or presentation materials; prepares charts, graphs, or tables as necessary.

Key Responsibilities

Front Office / Clerical

• Serve as the first point of contact for parents, visitors, and staff
• Answer phones, manage emails, and handle daily inquiries
• Maintain student records, attendance logs, and enrollment paperwork
• Support licensing compliance documentation
• Schedule tours, meetings, and internal calendars

Food Program & Ordering

• Manage weekly/monthly food orders based on enrollment and attendance
• Coordinate with vendors and track deliveries
• Maintain inventory of food and supplies
• Ensure compliance with nutrition program requirements
• Keep accurate records for audits and reimbursements

Operations Support

• Assist Director with reports, billing, and general admin tasks
• Track supplies and place orders (classroom + office)
• Help coordinate events, field trips, and parent communications
• Keep systems organized (files, digital records, processes)

Requirements

Education

• High School Diploma or above (Degree a plus)

Experience:

• 1 to 2 years experience, or equivalent combination of training, education and experience to perform the job successfully.
• Minimum 1 year accounts payable experience with QuickBooks required.

Physical Requirements:

• Ability to lift up to 25 pounds.
• Ability to sit, stand, and walk for extended periods.

Benefits

Why Choose Us?

• Excellent hourly wages!
• Get paid weekly
• Flexible hours - You set your own schedule!
• Free Direct Deposit
• Tuition reimbursement for Early Childhood Education classes
• Locations throughout Southern California
• Incentives and bonuses
• Referral bonuses. Tell your friends and get paid