Accounts payable / payroll specialist (full time)

Description Summary

The Accounts Payable Specialist is responsible for reviewing and processing all documents pertaining to accounts payable. The Payroll Specialist is responsible for reviewing and processing bi-weekly payroll for the Facility employees.

Essential Functions

• Verify accuracy of invoices from vendors and chargeable departments, conferring with management staff for approval as needed.
• Maintain invoices with related evidence (purchase orders, packing slips, and/or other evidence of receipts).
• Confer with vendors to reconcile differences; write up discrepancies and forward to Accounting Supervisor for review as appropriate.
• Post accounts payable in accounting system accurately, including correct general ledger account numbers, vendor numbers, and invoice memos.
• Run accounts payables checks; verify checks for accuracy; balance and prepare checks for signing.
• Prepare and verify accuracy of related accounts payable reports and statements.
• Post and run refund checks after approval from Director of Finance.
• Maintain record of outstanding checks and check register daily.
• Maintain, log, and balance petty cash daily.
• Maintain accurate records of unpaid sales tax daily.
• Prepare quarterly use tax report after approval from Director of Finance.
• Process annual 1099 forms at the direction of Accounting Supervisor.
• Scan accounts payable documents to appropriate file on Finance Drive.
• Maintain document storage and record retention for department.
• Assist with preparation of, and updating all, Process & Procedure manuals for AP/Payroll.
• Review bi-weekly timecards and make necessary corrections for Payroll Processing.
• Ensure all time entry is reflective of MOU guidelines.
• Prepare check and deposit Payroll funds within designated timeline.
• Process bi-weekly payroll through 3rd party Payroll system and provide all related reports to Accounting Supervisor and CFO.
• Maintain confidentiality of all pertinent hospital, employee, and patient care information, ensuring employee and patient rights are protected, by complying with strict confidentiality regulations per HIPAA requirements.
• Other related duties may become necessary or as directed by Supervisor or Administrator.

Compliance

Assumes personal responsibility to comply with all Federal, State and local laws governing business conduct, conducts business in an ethical and trustworthy manner, and displays the qualities and characteristics of a professional at all times when dealing with patients, visitors, physicians, volunteers, and fellow employees. Exemplifies the Seneca Core Values in all aspects of work responsibilities and demonstrates these values to fellow employees and supervisors.

Quality of Work

Assumes responsibility for professional customer service when working with the public, physicians, and other departments. Strives for excellence in following policies and procedures. Utilizes positive communication skills when interacting with people who work for, are serviced by, or associated with the hospital, to ensure that persons receive the highest degree of attention and courtesy. Maintains confidentiality of information received in the department and throughout the hospital by complying with strict confidentiality regulations per HIPAA requirements. Promotes professional growth of self and co-workers by participating in on-the-job training, continuing education and assisting with training of new employees.

Why Seneca Healthcare District?

Seneca employees are united in our quest to improve the health and well-being of our patients, and we empower each of our team members to fulfill this mission and reach their full potential regardless of job title or experience level. To this end, we offer: Leading benefits package for full-time and part-time employees, inclusive of health, prescription drug, dental, vision and life insurance coverage. Sponsored 403(b) plan, with up to 3% matching contribution, and eligibility to participate in the District-funded pension program following one year of service. Accrued Paid Time Off (PTO) and Extended Sick Leave (ESL). A "One Team" culture of deep respect and admiration across all teams and functions, regardless of role or background.

Qualifications

One year of accounts payable or other accounting experience required. One year minimum of Payroll processing experience. Knowledge of computers required, Excel experience a must. Knowledge of Paycom HRIS/Payroll system and Multiview a plus. Must possess the ability to communicate effectively both orally and in writing, to include legible handwriting, correct grammar, and spelling. Must have knowledge of vendor contracts and ability to identify contract to invoice discrepancies.

Physical Requirements, Safety, and Environmental Conditions

Follows safe work practices, takes an active interest in preventing injury or illness and promoting a safe and healthful environment for self and others, and complies with Hospital and governmental safety regulations. Must function independently, have personal integrity, have flexibility and the ability to work effectively with other personnel, clients, and support agencies. Sits, stands, bends, lifts, walks, and moves intermittently during working hours and ability to lift up to 20 lbs.