Job Summary

Under general direction, manages the day-to-day accounting inventory control functions for Building Operations Division of Tulsa County by performing the following duties.

Essential Job Functions

• Responsible for accounts payable, accounts receivable, inventory purchasing and receipts, billing, collections, cash deposits and reconciliations.
• Manage all financial and budget activity for Facilities & Fleet Operations.
• Supervise the daily accounting functions.
• Maintain relationships with corresponding areas.
• Resolve discrepancies in areas of responsibility in an effective and timely manner.
• Prepare the long/short range financial planning for the division, including budget projections.
• Assist the Division Director and Assistant Director in project management.
• Act as requisitioning Officer for the division.
• Maintain general and parking fund accounts.
• Prepare and maintain the division personnel files, personnel action sheets, records items in personnel database, and prepare and verify payroll records.
• Maintain division capital inventory records, weekly time sheet records, transfer of appropriations and other miscellaneous files.
• Assist inventory control clerk with monthly billing.
• Maintain records for Tulsa County parking; run monthly recurring invoices; collect from Court Administration, Judges, District Attorney and Payroll; deposit parking funds; reconcile records and produce monthly reports to the facilities providing parking for County employees. Run recurring invoices for court and janitorial reimbursements.
• Correct, assemble and summarize information from department work orders for annual report.
• Perform bookkeeping and inventory control tasks in the absence of the bookkeepers and inventory control clerks.
• Prepare memos, letters and reports.
• Conduct new hire administration.

Qualifications

To perform this job successfully, an individual must be able to perform each essential job function satisfactorily. The requirements listed below are representative of the knowledge, skill, and abilities required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Required Skills, Knowledge and Abilities

• Skill in typing 40 to 45 WPM; in 10-key by touch; in personal computer and software including MS Access, MS Excel, MS Word and Internet software; in other related Office machines; in maintaining accounting and bookkeeping records; in filing; and in supervising the work of others.
• Knowledge of the principles and practices of bookkeeping; of Office methods and procedures; of established departmental procedures, policies and regulations; of laws, ordinances and regulations governing county financial matters; and of arithmetic.
• Ability to organize and present bookkeeping information in prescribed form; to make mathematical calculations with speed and accuracy; to perceive clerical errors; to exercise initiative and independent judgement; to prepare statistical reports and to keep financial records; to prepare financial statements and projections; to prepare and update procedures; to understand and follow oral and written instructions; and to deal tactfully with others.

Computer Skills

To perform this job successfully, an individual should have knowledge of Accounting software, Contact Management software, Database software, Design software, Human Resources software, Internet software, Inventory Control software, Order Processing software, payroll software, Project Management software, Spreadsheet software and Word processing software.

Supervisory Responsibilities

Directly supervises five employees in the Accounting department. Carries out supervisory responsibilities in accordance with the organization’s policies and applicable laws. Responsibilities include interviewing, hiring, and training employees; planning, assigning, and directing work; appraising performance; rewarding and disciplining employees; addressing complaints and resolving problems.

Education and/or Experience

Bachelor’s degree from an accredited college or university; and over five year’s satisfactory full-time paid employment in accounting or bookkeeping and five years supervisory experience; or equivalent combination of education and experience substituting one additional year of full-time paid employment for the required education with a maximum substitution of four years.

Language Skills

Ability to read, analyze, and interpret the most complex documents. Ability to respond effectively to the most sensitive inquiries of complaints. Ability to write speeches and articles using original or innovative techniques or style. Ability to make effective and persuasive speeches and presentations on controversial or complex topics to top management, public groups, and/or boards of directors.

Mathematical Skills

Ability to work with mathematical concepts such as probability and statistical inference, and fundamentals of place and solid geometry and trigonometry. Ability to apply concepts such as fractions, percentages, ratios, and proportions to practical situations.

Reasoning Ability

Ability to define problems, collect data, establish facts, and draw valid conclusions. Ability to interpret an extensive variety of technical instructions in mathematical or diagram form and deal with several abstract and concrete variables.

Certificates, Licenses, Registrations

Valid Oklahoma Driver’s License preferred

Physical Demands

The physical demands described here are representative of those that must be met by an individual to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to assume a stationary position; operate, activate, use, prepare, inspect, detect, position; reach with hands and arms; and communicate, convey, express oneself, exchange information. The employee is occasionally required to move or transverse; ascend/descend, traverse and position self (to), move. The employee must frequently transport, move, position, put and/or install up to 10 pounds, and occasionally transport, move, position, put and/or install up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, peripheral vision, and ability to adjust focus.

Work Environment

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The noise level in the work environment is usually moderate.

EEO STATEMENT

Tulsa County does not discriminate against any individual because of race, color, sex, age, religion, national origin, ancestry, marital status, disability or political affiliation (except when such person advocates or belongs to an organization which advocates the overthrow of our constituted government by force or violence) with regard to all terms, conditions, eligibilities, and privileges of employment for all positions in the County.

NOTE: Job descriptions are subject to change based on changing business needs and conditions.