Accountant

Child Care Council of Nassau seeks a detail-oriented Accountant to support accurate financial records and dependable daily accounting operations. Reporting to the Director of Finance, this position works alongside a financial analyst to process transactions, reconcile accounts, support monthly and year-end close, and maintain organized records for reporting and audits. The Accountant follows established accounting policies and approval procedures, identifies discrepancies promptly, and helps the finance team meet deadlines. Assignments and backup responsibilities are coordinated by the Director of Finance to provide clear ownership and continuity across the team.

Accounts Payable and Vendor Support

Review and enter vendor invoices; verify coding, supporting documentation, and required approvals before preparing payments. Maintain vendor records and accounts payable files; respond to payment inquiries and resolve discrepancies with vendors and internal staff. Monitor overdue invoices and payment status; identify potential duplicate payments and bring exceptions to the Director of Finance.

Receipts and Banking

Prepare and record bank deposits, including weekly deposits as assigned; maintain supporting records for incoming payments. Record and reconcile merchant service activity, including Authorize.Net transactions, fees, and related deposits. Process and record sponsorship payments and assist with acknowledgment letters in coordination with designated staff. Prepare documentation for check processing and stop-payment requests, subject to required approvals.

Reconciliations

Prepare monthly bank and credit card reconciliations; match transactions to supporting documentation and investigate discrepancies. Maintain outstanding check schedules and track unresolved items; report exceptions and proposed corrections to the Director of Finance.

General Ledger and Financial Close

Prepare journal entries, accruals, and supporting schedules, including employee benefit-related expenses, for review and approval. Maintain accurate general ledger coding and assist with account analysis, corrections, and monthly and year-end close deadlines. Prepare assigned schedules and reports; reconcile subsidiary records to the general ledger and explain unusual balances or transactions.

Grants and Program Accounting Support

Apply approved program, grant, and funding codes to transactions; maintain documentation supporting expense allocations. Assist with grant expenditure schedules, reimbursement documentation, and financial reporting under the Director of Finance’s guidance. Identify missing documentation or coding questions and resolve them with finance and program staff before reporting deadlines.

Audit Support and Financial Records

Prepare requested schedules and retrieve supporting documentation for the annual audit and other financial reviews. Maintain complete, organized digital and paper accounting records in accordance with established retention and confidentiality procedures. Follow internal controls, payment approval requirements, and access restrictions; promptly report errors or control concerns.

Teamwork and Operational Support

Coordinate assignments with the Director of Finance and the other accountant; provide backup coverage within established approval and control procedures. Respond professionally to vendor and internal inquiries; communicate workload issues and deadlines early. Assist with process improvements, reporting, and other duties consistent with the position.

Qualifications

At least two years of bookkeeping or accounting experience involving accounts payable, bank reconciliations, and general ledger activity. Working knowledge of accounting principles, transaction coding, journal entries, and financial recordkeeping. Proficiency with accounting software and Microsoft Excel, including spreadsheets, basic formulas, and reconciliation schedules. Strong attention to detail, organization, and time management; ability to investigate discrepancies and meet recurring deadlines. Clear communication skills, sound judgment, discretion with confidential information, and the ability to work independently and collaboratively.

Preferred Qualifications

Associate’s or bachelor’s degree in accounting, finance, or a related field; nonprofit accounting or grant tracking experience; and familiarity with Fund EZ, Paycom, or Authorize.Net.