Academic coordinator

Responsibilities

Coordinate and manage the administrative operations of assigned courses and educational activities, including scheduling, calendars, course logistics, and the day-to-day support necessary to ensure effective program delivery. Serve as a primary liaison for faculty, staff, students, clinical faculty, community partners, vendors, and other internal and external stakeholders, responding to inquiries, resolving routine issues, and facilitating communication. Coordinate instructional, assessment, and clinical learning activities by scheduling faculty, students, facilities, and resources to support the effective delivery of curriculum and assessment programs. Develop, maintain, and distribute course schedules, educational materials, assessments, records, reports, and other documentation while ensuring the accuracy and accessibility of information through designated systems. Provide operational support for assessment administration and student evaluation processes, including coordinating logistics, maintaining records, compiling data, and preparing reports related to student performance and course activities. Maintain and enhance course management, scheduling, recordkeeping, and reporting systems to support efficient academic operations, regulatory compliance, and data integrity. Coordinate meetings, projects, and initiatives related to curriculum delivery and academic operations, including preparing materials, documenting outcomes, supporting implementation activities, and monitoring progress. Collaborate with faculty, academic leadership, university departments, and external partners to address operational needs, improve processes, and support continuous improvement in educational programs and services. Perform other duties as assigned and actively contribute to a welcoming, inclusive, and respectful learning and work environment.

Qualifications

Required

• Bachelor’s degree in an appropriate discipline plus two years of administrative, academic support, project coordination, or office administration experience; or a combination of education and experience from which comparable knowledge and skills have been acquired.
• Demonstrated ability to coordinate multiple complex projects, activities, schedules, and deadlines simultaneously.
• Strong organizational, analytical, problem-solving, and decision-making skills.
• Excellent administrative and customer service skills.
• Excellent written, oral, and interpersonal communication skills.
• Ability to communicate and work effectively with a variety of individuals both inside and outside the University.
• Ability to work independently, exercise sound judgment, maintain attention to detail, and contribute as a productive and collaborative team member.
• Proficiency with Microsoft 365 applications, including Word, Excel, Outlook, and PowerPoint.
• Ability to organize, maintain, and retrieve information from complex electronic and paper records systems.

Preferred

• Experience in higher education, healthcare education, medical education, or academic administration.
• Knowledge of medical school curriculum administration, curriculum development, assessment processes, or academic operations.
• Experience coordinating faculty schedules, academic programs, clinical education activities, assessments, or other complex operational functions.
• Experience with curriculum management, learning management, scheduling, assessment, or student information systems.
• Experience developing and maintaining databases, electronic records systems, and reporting tools.
• Budget monitoring or financial administration experience.
• Knowledge of Microsoft Access or similar database applications.