Admin specialist

Responsibilities

• Plan and execute the company’s daily administrative operations
• Oversee office operations, including facility management, cargo coordination, and technical service processes
• Manage company registrations, contracts, and legal documentation, ensuring proper record-keeping and archiving
• Communicate with suppliers and support purchasing and procurement activities
• Coordinate with official institutions and external service providers
• Issue invoices and ensure all required internal approvals are obtained
• Maintain and track the company's fixed assets and inventory records
• Manage employee company assets (vehicles, laptops, etc.) and provide necessary operational support
• Provide support to expatriate employees with administrative and operational matters
• Collaborate with operations team members and provide cross-functional support when required

Requirements

• Bachelor’s degree or Associate Degree, preferably in Business Administration, Management, Finance, or a related field.
• Minimum 3 years of relevant experience in Administrative Affairs, Office Management, Procurement, Facility Management, Fleet Management, or Operations.
• Good knowledge of procurement, invoice management, contract follow-up, fixed asset management, and document/record management.
• Experience in managing company assets such as vehicles, laptops, office equipment, and other fixed assets.
• Familiarity with working with official institutions, public authorities, and external service providers.
• Strong organizational, planning, follow-up, and coordination skills, with the ability to manage multiple tasks and priorities simultaneously.
• Strong communication and interpersonal skills, with the ability to work effectively with employees, suppliers, management, and cross-functional teams.
• Analytical, detail-oriented, proactive, and solution-oriented approach to work.
• Good command of Microsoft Office applications, particularly Excel, Word, and Outlook.
• Good command of English, both written and spoken.