Entity: School of Nursing & Midwifery

Location: Karachi, Pakistan

Introduction:

The Aga Khan University is a private, international university committed to international standards of excellence in teaching, research and service. Its teaching hospital, the Aga Khan University Hospital has been accredited by the prestigious Joint Commission International for achieving the highest international healthcare standards.

Established in 1980, Aga Khan University School of Nursing and Midwifery (AKU-SONAM) has the honour of being the founding academic entity of the University and a benchmark for nursing education in Pakistan. The school is committed to excellence in the field of education, research, nursing practice, and administration. It is also committed to providing the highest standards in nursing education programmes, in line with the University's vision and values.

As an equal opportunity employer, AKU believes in promoting a diverse and inclusive culture and is committed to adopt appropriate standards for safeguarding and promoting a respectful relationship with and between diverse workforce of its faculty, staff, trainees, volunteers, beneficiaries, wider communities, and other stakeholders with whom it works, including children and vulnerable adults and expects all employees/trainees and partners to share this commitment.

Aga Khan University invites applications for the position of Assistant Manager (Undergraduate Programme Office) at the School of Nursing and Midwifery.

Responsibilities:

• Coordinate the day-to-day operations of the Undergraduate Programme Office, including admissions, orientation, academic scheduling, teaching allocations, assessments, student progression, and graduation.
• Support curriculum governance and quality assurance activities, including UGCC meetings, curriculum reviews, self-assessment, accreditation, and external/peer review processes.
• Maintain programme records, documentation, risk registers, and administrative systems in line with institutional requirements.
• Coordinate with faculty, students, university departments, alumni, and external partners to ensure effective programme delivery.
• Coordinate programme data and prepare reports, dashboards, and performance indicators to support evidence-based planning and decision-making.
• Support the implementation of strategic initiatives, process improvements, and change management activities.
• Supervise programme office staff, where assigned, and support their performance and professional development.
• Provide administrative support to the Associate Dean and Director, including meeting coordination, reports, presentations, documentation, and follow-up actions.
• Coordinate programme-related events, communications, orientations, ceremonies, faculty forums, and alumni activities.
• Support budget monitoring, faculty recruitment, onboarding, and workforce planning in coordination with relevant departments.
• Ensure compliance with university policies, regulatory requirements, accreditation standards, and quality frameworks.

Requirements:

• A Bachelor’s or Master’s degree, or equivalent qualification, from an HEC-recognised or reputable foreign university.
• 3-5 years of relevant experience in academic administration, programme management, operations, or a related field.
• Strong administrative, organisational, analytical, and coordination skills.
• Excellent communication and stakeholder management skills, with the ability to work effectively with diverse stakeholders.
• Sound understanding of academic administration, quality assurance, and higher education policies and procedures.
• Proficiency in Microsoft 365, with familiarity with student information and learning management systems.
• Strong professional judgement, integrity, adaptability, and attention to detail.

Comprehensive employment reference check will be conducted. Only shortlisted candidates will be contacted.