Administrator

We currently have an opportunity for an Administrator. Join our team and play a key role in monitoring and following up outstanding actions, provide accurate information to support operational decision-making and assist the team in achieving contractual Key Performance Indicators (KPI) and service delivery requirements. Reporting to Administration Manager, you'll help deliver high-quality outcomes that support our essential services.

Te Kōwhiringa | The Opportunity

The purpose of this position is to provide effective contract administration and operational support to Work Supervisors, ensuring work is accurately managed within the Works Management System (WMS) and delivered in accordance with contractual requirements and client expectations.

The Administrator will work closely with Work Supervisors, Client and relevant stakeholders to ensure work orders, programmes, variations, correspondence and other administrative requirements are actioned accurately and within required timeframes.

Fixed term contract end date - 30th June 2027

Nga pūkenga matua | Important Skills (experience required)

• Experience in a structured, contact and administration role
• Experience in meeting inter-daily deadlines
• Experience in a high-volume administration role
• Recording analysis and documentation.
• Preparing internal and external correspondence.
• Research and obtaining information quickly and efficiently.
• Knowledge of Microsoft Office, especially Outlook, intermediate to advanced knowledge of Excel and Word
• Advanced written and oral communication skills, especially excellent spelling and grammatical skills.
• Confident telephone manner
• Proven ability to relate well to fellow team members, sub-contractors & client
• Proven ability to plan and prioritise own work.
• Ability to follow set procedures in a fast-paced environment.

More than anything, you’ll bring a strong work ethic, a positive attitude, and a commitment to delivering high-quality outcomes for our clients.

Ko wai mātou | Our Organisation

At Downer, we plan, create, and sustain essential public services across Australia and New Zealand. From hospitals to data centres and defence partnerships, we manage critical infrastructure that keeps communities thriving.

Ko te take ka parekareka e koe ki te mahi ki kōnei | Why you will enjoy working here

We’re proud of our high-performance culture and commitment to diversity, offering:

• Training and development to support and diversify your career.
• With 30% of vacancies filled internally you’ll find real opportunities to advance your career.
• Perks@Downer: healthcare discounts, great savings on retail purchases, car purchases and much more.
• Employee Assistance Program: professional support for you and your family when you need it most.

You want your work to matter and so do we. With over 26,000 people across Australia, New Zealand and the Pacific, our team is made up of individuals with unique perspectives, backgrounds, and ideas.

We know that diversity makes us stronger and we actively celebrate it through our commitment to inclusion and belonging.

We’re committed to building a team that reflects the diverse communities we serve and we welcome people of all ages, genders, sexual orientations, cultures, abilities, and lived experiences. We especially encourage applications from those whose voices have traditionally been underrepresented in our industry, including women, Aboriginal and Torres Strait Islander Peoples, Māori and Pasifika Peoples, veterans, people with disability, and neurodivergent individuals. Even if your experience doesn’t align perfectly with this role, we’d still like to hear from you. If it feels like the right fit, apply - potential counts, and so do you.

If you need support or adjustments through the recruitment process, just let us know, we’re here to help you put your best foot forward.

Me pēhea ki te tono | How to apply

Click "APPLY" and please include your CV. The reference number for this role is 736545.

We are committed to a safe working environment for everyone - all successful applicants will be required to undertake a pre-employment drug test, medical and a Ministry of Justice check prior to starting employment. If you need support with this requirement, please talk to our team.

At Downer we plan, create and sustain. Downer is the leading provider of integrated services in Australia and New Zealand. Through trusted relationships and world leading insight we work closely with our customers to design, build and sustain assets, infrastructure, and facilities.