Job Description

Come and join one of the world’s leading luxury travel brands. A&K Travel Group is a dynamic collection of travel and cruise companies, including Abercrombie & Kent, Crystal, and the world’s oldest travel agency, Cox & Kings. We create unique, immersive travel experiences worldwide. Our people make us a great place to work, fostering a supportive environment with ongoing training and global career opportunities. We also make a difference: Abercrombie & Kent Philanthropy has supported communities for 40 years, and we were recognised by Which? for exceptional client care during the pandemic.

ROLE PROFILE

Position: Accountant/Finance Manager, Italy
Services Department: Group Finance
Location: Milan, Italy
Reports to: Group Financial Controller

Salary Range: EURO 50,000.00 - 60,000.00

PURPOSE

The Finance Manager will have full ownership of the Italy Services entity (c.15 employees), leading all financial, payroll, and statutory activities. This is a hands-on role combining financial control, accounting, payroll coordination, and business partnering within a small, standalone entity environment.

RESPONSIBILITIES

Key Responsibilities

1. Financial Control & Accounting
   • Maintain full ownership of the general ledger and accounting records
   • Record and analyse salaries, including payroll postings and reconciliations
   • Manage fixed assets: capitalisation, movements, and monthly depreciation
   • Record purchase invoices, staff expenses, and ensure compliance with deductibility rules
   • Prepare and post accruals and deferrals (G&A and other costs)
   • Manage bank postings, reconciliations, and transaction allocations
2. Payments & Cash Management
   • Oversee and process all payments including: Salaries, tax payments, pension funds, and suppliers
   • VAT, corporate taxes, and other statutory payments
   • Act as secondary approver on banking platforms
   • Monitor cash flow and working capital
3. VAT, Tax & Statutory Compliance
   • Prepare and submit VAT returns and maintain VAT registers
   • Manage quarterly and annual tax declarations
   • Coordinate with external advisors (CPA, payroll consultant)
   • Ensure compliance with Italian statutory and tax requirements
4. Management Reporting & Planning
   • Prepare monthly management accounts with variance analysis
   • Produce additional reporting (e.g. Prophix reports)
   • Support budgeting and forecasting processes including: P&L and G&A cost planning
   • Salary cost projections
   • Reconciliation of budget/forecast vs. actuals
5. Payroll Administration
   • Act as key interface with outsourced payroll provider
   • Collect and submit monthly payroll inputs including: Absences, sick leave, parental leave
   • Salary adjustments and working hour changes
   • Expense reimbursements and benefits
   • Review payroll outputs and ensure accuracy of payslips
   • Process salary payments and resolve discrepancies
6. Employee Finance Administration
   • Support onboarding processes (tax data, benefits, system coordination)
   • Manage lunch voucher process (calculation, ordering, distribution)
   • Support expenses process (with ongoing automation improvements)
   • Process bonus payments in coordination with HR
7. Revenue & Intercompany Accounting
   • Raise and record sales invoices (including SDI e-invoicing)
   • Manage recharge invoices and intercompany transactions
   • Reconcile intercompany balances and agreements
8. Audit & Governance
   • Lead the audit process and prepare statutory accounts
   • Ensure timely delivery of audit requirements and filings
   • Maintain strong internal controls and compliance
9. Team & Stakeholder Management
   • Manage and oversee the local finance resource
   • Act as the primary finance contact for the Italy entity
   • Collaborate with HR, regional finance teams, and external providers

SKILLS & EXPERIENCE

• Qualified accountant or equivalent experience in Italy
• Strong knowledge of Italian GAAP, VAT, and payroll processes
• Experience in a broad, hands-on finance role within a small entity
• Strong understanding of end-to-end accounting and payroll
• Experience working with external payroll providers and auditors
• High attention to detail and strong organisational skills
• Fluent in Italian and English

PERSON SPECIFICATION

• Hands-on and proactive, with a strong sense of ownership
• Comfortable operating as a standalone finance lead
• Strong problem-solving and process improvement mindset
• Effective communicator with both finance and non-finance stakeholders

EEO Statement

Abercrombie & Kent is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. A&K Travel Group is a global lifestyle and travel company that sets the standard for refined and personalized travel experiences. Abercrombie & Kent is an international travel company, renowned for creating thrilling, innovative and ultra-luxurious journeys all over the world. Behind every A&K journey is an international support system of more than 2,500 staff, in 60 offices, in 35 countries, on all seven continents.