Assistant manager - warehouse & logistics co-ordinator

Responsibilities & Key Deliverables

1. Oversee and manage all facets of warehouse operations ensuring seamless and efficient daily functioning, maintaining high standards of safety and productivity.
2. Coordinate and allocate resources effectively to maximise operational efficiency, reduce waste, and optimise workflow within warehouse and logistics frameworks.
3. Strategically plan, schedule, and execute warehouse activities including inventory receipt, storage, dispatch, and returns to meet business demands and customer expectations.
4. Design, document, and continuously improve Standard Operating Procedures (SOPs) for warehouse processes such as goods inward and outward, inventory management, loading, unloading, material handling, and claims processing to maintain compliance and quality standards.
5. Ensure timely dispatch of goods within the same business day, effectively managing turnaround times to support operational goals and customer satisfaction metrics.
6. Oversee scheduling and coordination of transportation resources including truck allocation for inbound and outbound materials, prioritising business requirements and transport efficiency.
7. Prioritize urgent and time-sensitive orders, minimizing waiting periods for vehicles to maximise logistics throughput and reduce downtime.
8. Maintain accurate monitoring and reconciliation of warehouse daily receipt notes, goods received notes (GRN), and management information system (MIS) trackers to ensure data integrity.
9. Track and analyze sales invoices, stock transfer orders (STOs), and inventory consumption patterns to provide actionable insights that support inventory optimisation and financial accuracy.
10. Ensure meticulous verification of invoice details such as GST percentages, rates, material descriptions, and order specifications aligning with compliance and audit standards.
11. Collaborate closely with cross-functional teams including procurement, sales, and finance to streamline operations and improve overall supply chain efficiency.
12. Lead process improvement initiatives aimed at reducing operational bottlenecks and enhancing service levels across warehouse and logistics functions.

Experience

The ideal candidate will have between 4 to 6 years of progressive experience in managing warehouse and logistics operations specifically within fast-paced industrial or manufacturing environments. A strong understanding of supply chain processes, inventory management, and distribution logistics is essential. Experience working in or with the genset industry or related heavy equipment sectors will be highly advantageous due to the specialized nature of the products. Prior exposure to coordinating transportation scheduling and vehicle dispatch, coupled with proven ability to manage vendor relationships, is expected. Demonstrated expertise in implementing SOPs, conducting audits, and maintaining compliance with GST and statutory frameworks will be vital.

Industry Preferred

We prefer candidates with experience in the genset industry, which involves power generation equipment manufacturing and distribution. Familiarity with this sector ensures understanding of product complexities and the logistics challenges unique to heavy machinery handling, transportation, and after-sales service support. Experience in adjacent industries such as construction equipment, heavy machinery, or industrial components supply chain is also valued. Those with a background in logistics-intensive sectors where timely dispatch and inventory precision are critical will find themselves well suited to this role. The ability to adapt industry best practices to warehouse and transportation management aligned with stringent compliance and quality standards in these sectors will be highly regarded.

Qualifications

Applicants must hold a bachelor's degree in Commerce (B.Com), Science (B.Sc), or a closely related field. Academic credentials demonstrating quantitative aptitude and analytical skills will be prioritized. Additional certifications or training in supply chain management, logistics, operations management, or related disciplines will be considered a significant advantage. Knowledge of industry-specific regulations, GST, and audit processes is expected to be sound. Proficiency in SAP/ERP software systems and advanced Microsoft Excel capabilities, along with data interpretation and reporting skills, are essential qualifications enhancing operational effectiveness in this role.

General Requirements

To thrive in this role, candidates must exhibit strong organisational and leadership skills, combined with an ability to manage resources efficiently in a dynamic environment. A commitment to maintaining high standards of safety, quality, and compliance is imperative. Applicants should be proactive problem-solvers capable of making informed decisions under pressure. Effective communication and team coordination skills are necessary to collaborate successfully across multiple departments and external vendors. Reliability and attention to detail in handling invoice verification, shipment tracking, and record-keeping tasks are critical. Candidates must demonstrate adaptability to evolving operational demands and a continuous improvement mindset. Though travel requirements are minimal, the role demands flexibility and readiness to engage with cross-functional teams and external partners as necessary to fulfill operational goals.

Our commitment to Diversity, Equity, and Inclusion

At Mahindra & Mahindra Ltd, we firmly believe that diversity, equity, and inclusion are fundamental to our shared success and innovation. We are dedicated to fostering a workplace where every individual feels valued, respected, and empowered to bring their authentic selves to work. Our commitment encompasses cultivating an environment that embraces diverse perspectives, cultural backgrounds, and experiences, which enriches our organisational culture and drives better decision-making. We actively support equal opportunities in all aspects of recruitment, development, and career advancement, encouraging applications from candidates regardless of race, ethnicity, gender identity, sexual orientation, disability, age, or any other dimension of diversity. Furthermore, we strive to implement inclusive policies, provide education on unconscious bias, and create programs that promote accessibility and belonging for all our team members. Joining our team means becoming part of a culture that recognises and celebrates differences while uniting in common goals and values to deliver excellence in everything we do.