Hr specialist

Position overview:

In collaboration with the HR Specialists team, the HR Specialist based in Geneva, will provide support across our different offices in EMEA.

Support the employee life cycle; on-boarding, off-boarding, leave management, transfers, etc.

Maintain accurate online records of employee information in our HRIS.

Prepare payroll input file for 3 regions, ensure accurate submissions and work closely with our team of payroll specialists.

Act as a direct HR point of contact for employees queries related to various HR processes.

Support all the employee onboarding tasks; welcome emails, personal detail collection, arrange account creation.

Communicate and coordinate with new employees, from background screenings to first day paperwork and address new employee questions and requests in a timely manner.

Support offboarding process from resignation to final day; resignation acknowledgement emails, arrange account suspension/deletion, maintain employee files.

Support immigration process in close collaboration with our move management team: working with our third-party immigration law firm to coordinate visa applications (employment visa and travel visa), issue Company letters and track progress.

Monitor the HR EMEA inbox, to ensure timely response to inquiries.

Issue employment confirmation letters and reference requests.

Collaborate with global HR team members across regions.

Participate in global projects where needed.

Required Qualifications

• Bachelor’s degree or equivalent with 1-2 years’ generalist experience.
• Strong prioritization, and time and stress management skills.
• Self-motivated, disciplined and rigorous individual with analytical skills.
• Strong interpersonal skills.
• Solution-focused problem solver with the ability to think critically and independently.
• Strong team spirit and very strong adaptability and flexibility capacities, responsiveness, service-oriented mindset.
• Proficiency with numbers and Excel.
• Exposure and support of immigration in Switzerland appreciated.
• Hands on experience with payroll appreciated.
• Occasional travelling is required.
• Experience with Workday (ideal but not required).
• Fluent in French (mother tongue) and English.