Job Title: Administrative Assistant - Winnipeg

Join one of Canada's largest third-party logistics companies as an Administrative Assistant. In this role, you will be the face of the transportation team, responsible for checking shipments and truck drivers in and out, and inputting information into the company's warehouse management system. You will use this program to enter Bills of Ladings (BOLs) and Proof of Deliveries (PODs) into the internal database. Your duties will include communicating with the shipping and receiving team on inventory discrepancies and handling outbound/inbound calls from drivers requiring directions or customers inquiring about their deliveries. You will be expected to respond to these callers by forwarding them to the appropriate person or assisting with damaged or lost shipments.

Responsibilities

• Check shipments and truck drivers in and out.
• Input information into the company's warehouse management system.
• Enter Bills of Ladings (BOLs) and Proof of Deliveries (PODs) into the internal database.
• Communicate with the shipping and receiving team on inventory discrepancies.
• Handle outbound and inbound calls from drivers and customers.
• Forward calls to the appropriate person or assist with damaged or lost shipments.

Essential Skills

• 1+ year of clerical or administrative experience, preferably in the distribution or transportation industry.
• Strong command of the English language.
• Proficiency in administrative support and data entry.
• Experience with Microsoft Office, including Excel and Outlook.

Additional Skills & Qualifications

• Previous experience in the freight or trucking industry is a plus.
• Knowledge of Truckmate warehouse management system.
• Comfortable working in a blue-collar/trucking environment.
• Excellent attention to detail.
• Initiative and problem-solving abilities.

Work Environment

The work schedule is from 7:00 AM to 4:30 PM. You will work in the front terminal office, which comprises around seven people at a time. This is a blue-collar office environment with drivers and warehouse personnel frequently walking through. The team is very friendly and creates a welcoming atmosphere for newcomers. A thick skin and a good sense of humor are beneficial for adapting to this environment.

Job Type & Location

This is a Contract position based out of Winnipeg, MB.

Pay and Benefits

The pay range for this position is $22.00 - $22.00/hr. Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.

Workplace Type

This is a fully onsite position in Winnipeg, MB.

About Aston Carter

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.