Executive - events, experiential & community (contract)

Contract from 15 September to 30th November

Key Responsibilities

Community Outreach & Presentation (Primary Focus)

• Program Onboarding: Actively source, engage, and onboard target demographics, schools, and educational institutions into dedicated community programs.
• Facilitation & Hosting: Confidently facilitate, host, or assist in running sessions, interactive workshops, and presentations within school or corporate settings.
• Audience Engagement: Drive participation and maintain enthusiasm across community touchpoints, ensuring programs meet their social engagement objectives.

Account Management & Client Liaison

• Day-to-Day Communication: Serve as a reliable point of contact for corporate clients, managing routine project updates and ensuring deliverables align with expectations.
• Approval Support: Track and manage the pipeline for internal and external approvals, ensuring project assets and compliance documents are systematically signed off.
• Relationship Building: Maintain positive, professional relationships with corporate clients and key community partners to support high retention and program success.

On-Ground Operations & Supplier Coordination

• Site Inspections: Conduct and assist with venue sourcing and participate in onsite inspections for roadshows and community activations to review crowd flow and layout feasibility.
• Vendor Coordination: Liaise directly with external vendors, production houses, and event suppliers to ensure timely delivery of equipment and services.
• Logistics & Merchandise: Coordinate the inventory, quality assurance, and distribution of promotional giveaways and branded corporate merchandise.
• Budget Tracking: Assist in maintaining project financial records, monitoring day-to-day expenses to prevent variances.

Cross-Functional Collaboration & Reporting

• Creative Briefing: Work with internal teams to communicate project needs, helping translate client objectives into actionable briefs for creative and digital teams.
• Status Reporting: Utilize MS PowerPoint to prepare project status updates, operational timelines, and post-event summaries for internal and external stakeholders.
• Data Tracking: Use MS Excel to manage project databases, track basic performance metrics, and log community feedback.

Qualifications & Experience

• Essential Education: Bachelor’s degree in Marketing, Event Management, Communications, Business Administration, or a related field.
• Experience: 2–4 years of experience in agency account coordination, event operations, community management, or experiential marketing.
• Communication: Exceptional corporate communication and presentation skills, with genuine comfort speaking in front of groups (ranging from school children to corporate clients).
• Technical Proficiency: Competence in MS Excel (data tracking, basic budgeting) and MS PowerPoint (creating clean, professional presentations).
• Visa & Insurance: Must hold a valid self-sponsored, family-sponsored, or freelance UAE residence visa and medical insurance.
• Mobility: Possess a valid UAE driving license and own a reliable vehicle, with total flexibility to commute frequently between Dubai and Abu Dhabi.
• Commitment: Flexibility to work extended hours and weekends during peak operational and event seasons.

Desirable

• Community & CSR Experience: Prior involvement in managing school programs, youth activations, or Corporate Social Responsibility (CSR) campaigns.
• Regional Experience: Familiarity with the UAE event landscape, public sector frameworks, or community networks.
• Event Tech Interest: Basic familiarity with or curiosity about interactive installations, digital engagement tools, or emerging event technologies.
• Proficiency in Arabic is an advantage.