Assistant manager-recruitment services

We are currently recruiting for an Assistant Manager – Recruitment Services to join our Onboarding Team in Jebel Ali 6.

Scope

The Assistant Manager – Recruitment Services is responsible for managing the end-to-end recruitment lifecycle for in-country, site-based roles, ensuring timely delivery of high-volume requirements. The role focuses on operational execution, stakeholder management, and process compliance while maintaining required standards of candidate quality, experience, and service delivery. This position supports the Recruitment Manager by driving efficiency in bulk hiring operations and contributing to continuous improvement and system-enabled recruitment practices for in-country recruitment function.

Responsibilities

Financial

• Ensure complete accuracy and compliance with offer documentation, aligning compensation and benefits strictly as per approved Vacancy Request Forms (VRFs) and Transguard guidelines.
• Support cost-efficient hiring by optimizing sourcing channels, reducing time-to-fill, and minimizing recruitment-related expenditures for high-volume roles.
• Contribute to recruitment planning efficiency by maintaining ready talent pipelines to reduce dependency on urgent or high cost hiring methods.

Customer

• Deliver structured screening and assessment processes to evaluate candidate suitability against predefined role and operational requirements.
• Achieve agreed recruitment KPIs for special projects, including successful onboarding of new clients, launch of new recruitment campaigns, fulfillment of newly created positions, and adherence to project timelines, quality standards, and stakeholder expectations.
• Maintain proactive and consistent communication with Business Units (BUs), providing timely updates across all stages of the recruitment lifecycle.
• Ensure a positive candidate experience through professionalism, transparency, and timely feedback throughout the recruitment journey.

Process

• Execute recruitment activities in line with defined service levels, ensuring vacancies are filled within agreed timelines (e.g., 60 days) while maintaining quality standards.
• Source and attract candidates through diverse channels including job portals, social media, referrals, site visits, and manpower networks.
• Manage candidate screening, initial interviews, and evaluations, ensuring all recruitment activities are accurately documented and updated in systems and trackers within defined timelines and compliance requirements.
• Ensure adherence to UAE labor laws, internal policies, audit requirements, and data privacy standards throughout the recruitment lifecycle.
• Ensure consistent standardization of recruitment workflows by enforcing adherence to SOPs and system requirements across all hiring activities.

Innovation

• Contribute to ongoing process improvements within the Oracle Fusion Recruitment Module, aimed at enhancing recruitment efficiency, reducing turnaround time, and improving service quality for both internal and external stakeholders.
• Collaborate closely with the ICT team on Oracle Fusion-Recruitment Module enhancements by:
• Communicating business requirements and workforce demands.
• Participating in system testing, feature validation, and review cycles.
• Providing structured feedback to improve system functionality and usability.
• Support change management initiatives related to Oracle Fusion Recruitment Module upgrades, new feature deployments, and process enhancements, while providing post-implementation support to recruitment stakeholders.
• Promote the effective and consistent use of Oracle Fusion Recruitment Module, recruitment technologies, and digital tools to improve productivity, compliance, reporting accuracy, data integrity, and overall user experience.

Selection Criteria

• Preferably a Graduate and 2 years of experience in relevant field from outsourcing background.
• Hands on experience on search engines and Job boards like Naukri gulf, LinkedIn etc.
• Working knowledge of recruitment platform ATS (applicant tracking system).
• Hands-on experience of MS Office products especially, excellent in MS. Word and Excel. Working knowledge of recruitment platform ATS (applicant tracking system).
• Recruitment certifications (e.g., AIRS, LinkedIn Certified Professional, CHRP).
• Multilingual capabilities are a plus (English, Hindi, Urdu).