POSITION TITLE:

Development Associate

DEPARTMENT:

Development

REPORTS TO TITLE:

Marketing and Philanthropy Manager

LOCATION:

During the six month probationary period, this role is fully onsite in Napa, CA, with the expectation that you can travel to different locations when required. Once probation is completed, you may be assigned to Napa, West Fairfield, or West Sacramento.

SCHEDULE:

Hours of business is Mon to Fri (8am to 5pm). It is full-time (40 hours/week), with the expectation of occasional work outside standard business hours to support community events. A hybrid remote schedule becomes available after successfully completing the six-month probationary period.

PAY RANGE:

$31.37 to $38.34/hr, depends on years of non-profit development and fundraising experience

DLSE/FLSA STATUS:

____Exempt/Salaried position
_X_ Nonexempt/Hourly position

SUPERVISORY RESPONSIBILITIES (does this position have direct reports):

NO

About CommuniCare+OLE

Established in 2023, CommuniCare+OLE is the result of a union of two health centers with deep roots in their respective communities and reputations for providing high-quality primary care to all, regardless of insurance or ability to pay: OLE Health of Napa and Solano Counties and CommuniCare Health Centers of Yolo County. Building on a legacy established by both organizations in 1972, CommuniCare+OLE is a network of federally-qualified health centers with 17 sites across Napa, Solano, and Yolo Counties. It offers comprehensive care, including medical, dental, behavioral health and substance use treatment, nutrition, optometry, pharmacy, care coordination, referrals, and enrollment assistance to more than 70,000 individuals, and no one is turned away due to lack of insurance, immigration status, or ability to pay. Many services are offered outside of its sites, including mobile health, home visiting, and community and school-based programs.

BENEFITS

• Medical, Dental, Vision Coverage
• Employer covers 90% of employee medical, dental and vision premium and 50% of dependent premium
• 18 days of PTO (Vacation & Sick)
• 10 Paid Holidays + 1 Float Holiday
• 2% employer match with employee 4% Contribution 403(b) retirement plan
• Tuition Reimbursement of up to $2,000 per Calendar Year for part-time and full-time employees (prorated per Full-Time Equivalent)
• Life & Accidental Insurance Coverage
• Employer contribution for Health Savings Account
• Flexible Spending Account (FSA) and Limited FSA Option

JOB SUMMARY/OVERVIEW:

The Development Associate supports the fundraising, donor engagement, and operational functions of Communicare+OLE, with a strong emphasis on annual giving, individual donor stewardship, grassroots and digital fundraising, and data-informed development strategies.

Working closely with the Development team, the Development Associate helps execute fundraising initiatives, strengthen donor relationships, support effective communications and stewardship, and contribute to building sustainable philanthropic programs that expand access to care and promote health equity throughout our communities.

CommuniCare+OLE provides an inclusive workplace that promotes and values diversity and life experience.

CommuniCare+OLE encourages people of all backgrounds to apply including, but not limited to, Black, Indigenous Peoples, people of color, immigrants, refugees, women, LGBTQIA+, people with disabilities, veterans, individuals of all ages and religions, and individuals who have been affected by the legal system.

YOU ARE WELCOME HERE.

***The following reflects requirements and essential functions of this position but does not restrict tasks that may be assigned. Essential functions include basic job duties, core elements, or fundamental responsibilities that an employee must perform to hold the position. Employees must be able to perform these essential functions with or without reasonable accommodation (accommodation may be requested). Duties and responsibilities are not all-inclusive, and they may be assigned or reassigned to this job at any time, due to reasonable accommodation or any other reason. ***

MINIMUM POSITION REQUIREMENTS: EDUCATION, EXPERIENCE, SKILLS/TRAINING

1. Education:
   • Bachelor’s degree or equivalent professional experience.
2. Experience/Lived Experience:
   • At least 3+years of professional experience in nonprofit development, administrative support, or high-touch philanthropic and/or hospitality customer service environments.
3. Special Skills/Training:
   • Prior experience in fundraising, development or nonprofit work required.
   • Strong organizational and time-management skills, with the ability to manage multiple projects and deadlines.
   • Excellent written and verbal communication skills, with the ability to craft clear, donor-centered messaging.
   • High commitment to detail and commitment to data accuracy.
   • Proficiency with Microsoft Office and donor CRM/database systems.
   • Strong interpersonal and communication skills, with comfort engaging high-net-worth donors, volunteers, and cross-functional internal partners.
   • Creativity, adaptability, and desire to grow professionally with in nonprofit fundraising.

ESSENTIAL FUNCTIONS AND RESPONSIBILITIES

1. Draft, customize, and coordinate donor acknowledgments, thank-you letters, appeals, and impact communications, ensuring timely, accurate, and personalized outreach across all giving levels.
2. Maintain accurate, up-to-date donors, gifts, and communication records within the CRM, documenting donor touchpoints and ensuring compliance with internal data standards and best practices.
3. Implement donor recognition processes, including tracking recognition commitments, coordinating acknowledgments, and ensuring consistency across print, digital, and event-based recognition.
4. Coordinate follow-up communications after gifts, meetings, events, and campaigns to ensure strong donor stewardship and continuity.
5. Provide administrative and project support for annual fundraising campaigns, including Year-End Appeals and targeted giving initiatives.
6. Build and manage donor segmentation lists for appeals and outreach, ensuring accurate targeting based on giving history, engagement, and interests.
7. Monitor donor response rates and giving activity, identifying opportunities for renewals, upgrades, and re-engagement.
8. Support the preparation of campaign calendars, content schedules, and internal tracking tools.
9. Provide logistical and administrative support for fundraising and donor engagement events, including registration, RSVPs, guest lists, seating, vendor communication, timelines, and post-event follow-up.
10. Work independently while collaborating effectively across teams, bringing a proactive, detail-oriented, and solution-focused approach to all responsibilities.
11. Communicate with donors, colleagues, and community partners with professionalism, and sound judgment, while maintaining confidentiality in all donor-related and financial matters.
12. Performs other duties as assigned.