Job Posting Title

Administrative Assistant, Publishing

Employee Type: Temporary (Fixed Term)

Recruiting Start Date: 08-06-2026

Job Exempt? No

Recruiting End Date: Open Until Filled

Aloha mai! Mahalo for your interest in Kamehameha Schools. If you are looking for an opportunity to utilize your skills and talents and grow in your profession, while serving and strengthening our Native Hawaiian community, we would love to have you join our ʻohana!

Kamehameha Schools is seeking a detail-oriented and proactive Administrative Assistant to support the operations of Kamehameha Publishing. This role provides critical administrative, budget, procurement, and event coordination support while serving as a key point of contact for internal and external partners. The ideal candidate thrives in a collaborative environment, enjoys managing multiple priorities, and continuously looks for ways to improve processes and operational efficiency. If you're organized, customer-focused, and passionate about supporting meaningful work, we encourage you to apply.

This is a temporary, part-time position, typically scheduled Monday through Friday for approximately 10-20 hours per week and based at our Kawaiahaʻo Plaza location. The role follows a hybrid work arrangement, with remote work flexibility available based on business needs and manager approval.

Job Summary

Provides various departments with administrative support including, but not limited to, coordinating and executing sponsored events and staff travel, preparing and distributing documents (correspondence, reports, newsletters, and other program material), maintaining files and databases, assisting with budget and purchasing activities, and serving as a primary contact for visitors.

Essential Responsibilities

Administration

Provides general administrative support to different departments within the division/group. Receives and screens incoming messages and correspondence. Provides information and responds to inquiries. Disseminates information internally. Provides documentation handling including typing of routine correspondence, transmitting, faxing and copying on an as needed basis. Establishes and maintains files, many confidential in nature that may include personnel, payroll, student records, and general office files. Communicates and provides information for visitors and outside sources.

Fiscal/Budget Management

Assists in the preparation and maintenance of the department budget, including handling purchase requisitions, purchase orders, and reimbursement claims.

Event Management

Coordinates and arranges staff events.

Project Support

Assists in preparing reports needed by the department. Provides back up to other administrative staff and cross trains.

Position Requirements

Minimum Qualifications - An equivalent combination of education and experience may substitute for the requirements listed. High School Diploma/Equivalent. Minimum of 1 year administrative or directly related experience. Ability to work flexibly. Good written, verbal, and interpersonal skills. Good organizational skills. Ability to work with general office equipment. Good computer knowledge. Ability to handle confidential information. Demonstrated knowledge of and/or skill in organizational competencies of accountability, change effectiveness, collaboration and teamwork, communication, Hawaiian cultural commitment, and innovation.

Preferred Qualifications

Experience working in an educational setting.

Physical Requirements

Frequently sits, perform desk-based computer tasks and grasp light or fine manipulation, talk or hear. Occasionally stand and/or walk, write by hand, and lift and/or carry, push and/or pull objects that weigh up to 10 pounds. Rarely twist, bend, stoop, squat, kneel, crawl, climb, reach or work above shoulder, or grasp forcefully.

Working Conditions

Work is conducted in an office environment and may require work to be conducted in non-standard workplaces. Work is typically conducted Monday through Friday at normal business hours.

Disclaimer: The above statements are intended to describe the general nature and level of work being performed by incumbents assigned to this job. This is not intended to be an exhaustive list of all the responsibilities, duties and skills required. The incumbent may be expected to perform other duties as assigned.

For internal use only: #LI-CAR

Federal law requires employers to provide reasonable accommodation to qualified individuals with disabilities. Please contact us at hr@ksbe.edu or 808-534-8040 if you require a reasonable accommodation to apply for a job or to perform your job. Examples of reasonable accommodation include making a change to the application process or work procedures, providing documents in an alternate format, using a sign language interpreter, or using specialized equipment.

KS does not accept unauthorized solicitations of candidate referrals from third-party vendors (i.e. Staffing Agencies, Executive Recruitment Firms). Any third-party vendor who has interest in supporting KS's recruiting efforts must be authorized by Human Resources prior to the vendor’s candidate applying with KS.