Fund administrator

At Aztec, we’re committed to building and nurturing a diverse and inclusive workforce where everyone feels valued, respected, and able to grow. We know that different backgrounds, perspectives, and experiences strengthen our business and we welcome applications from all individuals. So, if your experience doesn’t exactly match with every part of the job description, but you are excited about the role, we would still like to hear from you. If you are passionate, curious, innovative and data driven, you could still be a good fit.

About the role:

Reports to Client Relationship Manager

The purpose of this position is to carry out routine day-to-day administration of fund structures under the direction of a Client Relationship Manager.

As a Fund Administrator, you will be responsible for delivering high quality outputs and building professional expertise. This will be achieved through developing foundational skills and knowledge, contributing towards overall team objectives, timely execution of tasks and collaboration. You will be open-minded and embrace change whilst valuing diverse perspectives and channelling a 'can-do' attitude. You will support business and people growth to enable Aztec's future ambitions.

Key responsibilities:

• Administer funds, management companies and associated fund structures within the team and liaise with clients and intermediaries on a daily basis
• Assist with all aspects of company secretarial matters, including the preparation of agendas, collation and distribution of board packs, shareholder meetings and drafting minutes for routine meetings
• Maintain accurate investor records on eFront and process investor changes
• Prepare manual and electronic payment instructions to settle fund expenses and assist with the maintenance of the electronic payments library
• Process and co-ordinate routine fund operations, including investor calls and distributions
• Ensure regulatory and statutory fillings are made in timely manner
• Assist with the accounts distribution and filing process
• Assist and support the induction, integration and training of Trainee staff

Skills, knowledge, expertise:

The candidate will preferably be studying towards a relevant professional qualification (e.g. CGI, IFA 4 level or equivalent), but this is not essential.

1 - 2 years of financial services experience (to be supported through the Aztec Academy).

Funds industry experience would be highly regarded.

Computer literacy skills are essential.

Good interpersonal skills are required to develop close working relationships with colleagues, clients and business contacts.

Although this role is advertised at Fund Administrator level, we are open to considering trainee-level candidates who can demonstrate strong potential, a positive attitude and a desire to learn. For the right individual, we can provide the support, training and development needed to build the skills and experience required to succeed in the role. You will need to be quick to learn new systems and great with people, as close working relationships between our colleagues and clients is at the heart of what we do.

We understand that everyone has different needs, and that’s why our employee package includes a variety of benefits. In addition to a competitive salary, here are some examples of the benefits that we may offer for our permanent roles:

• Discretionary bonus scheme
• Flexible, hybrid working
• Ability to work abroad for up to 3 weeks per annum
• Generous holiday allowance
• Pension scheme
• Private medical insurance, including eye care
• Life assurance (death in service and critical illness benefit)
• Worldwide travel insurance
• Health and wellbeing programmes
• On-site parking