Project Coordinator (Associate Consultant)

Location: Cambridge - onsite 3 days per week

Duration: 6 months Fixed Term Contract, potential to be extended

Salary: £35,000 - £45,000, dependent on experience

Start: Immediate

At Pace, our consultants genuinely care about the impact our work has on our customers and their customers alike. We are ‘problem solvers’ who call on our collective experience, knowledge and skills to support customers to access benefits early. Our mission is to create environments that thrive for our customers; we enable this by providing transformation, process optimisation, and automation services, all with the aim of enabling our customers to harness human autonomy. We are reimagining how transformation services are delivered, taking a human-centred approach, and our work is having a material impact on people's lives. If this resonates with you, we would love to hear from you.

Role:

We are looking for a proactive and highly organised Project Coordinator to keep projects organised, funded and moving. Working alongside collaborative engineering teams, you will support our Cambridge-based AI technologies customer. This is an opportunity to support innovative AI and technology programmes and engage with some of the most exciting companies in the start-up ecosystem. You will take ownership of procurement and invoice coordination, support the day-to-day organisation of projects, and ensure that actions, costs and delivery progress are accurately tracked through to completion. This role would suit someone who enjoys bringing structure to a busy technical environment, takes pride in keeping work on track and is confident following up with colleagues, suppliers and stakeholders. Please note that this is an immediate requirement. Applicants must be available to start at short notice and able to work from the Cambridge office 2–3 days per week.

What you’ll do:

• Procurement and finance
• Manage project procurement activities, from identifying suppliers through to placing orders
• Obtain and compare supplier quotations
• Raise and track purchase orders
• Monitor invoices through the approval process and help ensure suppliers are paid on time
• Track project estimates against actual effort and spend, highlighting variances at an early stage
• Project coordination
• Coordinate day-to-day project administration, including booking site visits, arranging access and managing logistics
• Maintain accurate and current project records, documentation and shared files
• Support the organisation of events, including bookings, logistics and attendee communications
• Help ensure critical project information is clearly organised and readily accessible
• Attend project meetings and produce clear, accurate notes
• Circulate follow-ups that capture decisions, actions, owners and deadlines
• Proactively follow up on outstanding actions and updates
• Keep GitHub tickets accurate and up to date so that they reflect the current status of work
• Work closely with technical and non-technical stakeholders to maintain momentum and support successful delivery

What we’re looking for:

Essential skills and experience

• Previous experience in project coordination, project administration or a similar operational role
• Familiarity with procurement processes, including supplier quotations, purchase orders and invoice tracking
• Excellent organisational skills and attention to detail, with the ability to manage multiple priorities
• Clear and confident written communication skills, particularly when producing meeting notes and action follow-ups
• A proactive approach, with the confidence to chase actions, payments and updates without needing to be prompted
• Experience using a ticketing or task-management tool such as GitHub or Jira, or the ability to learn quickly
• Good working knowledge of spreadsheets and standard Microsoft Office tools
• The ability to work effectively alongside technical teams and communicate with a range of stakeholders

Desirable, but not essential:

• IT infrastructure projects, including data centres, networking or hardware deployments
• A technical or scientific environment, gained through a degree, research setting or previous role
• AI infrastructure or compute technologies, including GPU clusters, high-performance computing or cloud compute
• Procurement of technical hardware, software or services
• Experience working within or alongside the technology start-up ecosystem

What success looks like:

• Purchase orders are raised promptly and invoices progress through approval without unnecessary delays
• Suppliers are kept informed and paid on time
• Project meetings result in clear, circulated actions with named owners
• GitHub tickets provide an accurate, current view of delivery
• Project estimates, effort and spend are tracked consistently
• Variances, risks and delays are identified and raised before they become significant problems

What’s in it for you?

An opportunity to join a high-growth consultancy making a material difference to how customers are served Hands-on experience supporting innovative AI, technology and infrastructure initiatives A dedicated focus on personal and professional development Access to Pace’s APM Corporate Partner benefits Compensation and Benefits include: 25 days’ annual leave, plus Bank Holidays and an extra day for your birthday Option to purchase up to 10 additional days of leave per year* AVIVA workplace pension scheme Save 30–60% on an electric car through The Electric Car Scheme* Cycle to Work Scheme* Access to Pace’s APM Corporate Partner benefits ADS Group Reward benefits One paid day off to volunteer Enhanced Maternity Leave, Paternity Leave Work from Abroad policy Regular company and team events Reservist leave: up to 10 days paid* * Please note that some benefits are for permanent employees only

Your Pace team:

Harnessing Human Autonomy means putting human needs at the heart of system and process design. At Pace, we help organisations align technology with human behaviour - designing systems that empower people, automate the routine, and unlock greater efficiency and innovation. Imagine if... you worked for a company that has integrity at its core and truly values its people, social responsibility, and the real-world impact of its work. We recognise that we are only as good as our people. Apply today to discover the great things we’re achieving together - and the fun we have doing it.