Resourcing coordinator

For the period 7:30 pm (ACST) Friday 29 May to 4:30 pm (ACST) Tuesday 2 June please submit your application, referencing REQ_42744, via email to careers.mailbox@au.saabgroup.com.

The role As part of our Engineering & Sustainment Services group, the Resourcing Coordinator will act as a key resourcing advisor, leveraging data analytics and workforce planning insights to implement high-impact resourcing strategies. As the primary point of contact for all participants and the custodian of the Duty Statement Library, you will drive continuous improvement, build hiring manager capability through targeted training, and serve as the final escalation point for all recruitment-related matters.

Further, the successful candidate will:

• Coordinate interview panels, managing candidate communications, and maintaining job boards and external job advertisements.
• Manage recruitment action requests, vacancy briefs, release of roles, submission management & offers.
• Deliver end-to-end Talent Acquisition services, driving a "continuous improvement" mindset to enhance both hiring manager and candidate experiences.
• Manage all offer negotiations with participants and ensure the professional delivery of feedback to unsuccessful candidates.
• Manage the complete recruitment lifecycle, from conducting initial hiring briefs and advertising roles to supporting screening, shortlisting, and final interviews.
• Serve as the primary point of contact and escalation lead for all assigned recruitment matters for both internal and external stakeholders.
• Take full ownership of the onboarding, change (internal movements), and offboarding processes to ensure compliance and a positive employee experience.
• Act as a primary bridge between operational managers and industry participant points of contact.
• Maintain accurate headcount data, organisational charts, and distribution lists.
• Design and distribute electronic direct mail for job opportunities and managing the P&C SharePoint site.
• Assist the Resourcing Lead with ad-hoc recruitment projects, process improvements, and candidate experience surveys.
• General People & Culture administration including document preparation, filing, and record-keeping.

Flexible work arrangements such as hybrid work from home / office and a 9-day fortnight will be considered for this role.

About you Your skills and experience will include:

• Tertiary qualifications in either Human Resources, Business or a related field (desirable).
• Recruitment coordination, HR administration, or a high-volume scheduling/coordination role.
• Managing the full talent acquisition lifecycle, ideally within a complex project.
• High-level competency in using Applicant Tracking Systems (ATS) and recruitment software to manage workflows and candidate data.
• Working within a multi-partner or joint venture environment (defence or engineering sectors highly regarded).
• Capability in influencing and advising senior leadership and diverse participant groups on resourcing strategies and supply solutions.
• Managing sensitive personnel data with high levels of confidentiality.
• Executing digital content updates (MS SharePoint, Job Boards, or EDMs).

Applicants must be Australian citizens and hold or be able to obtain a NV1 security clearance. Information including past and present nationality and citizenship may be requested to check eligibility for access to materials controlled under various export control regimes, including ITAR.

About us Saab Australia is a defence, security and cyber solutions provider, specialising in the development and integration of major defence and security systems. For over 35 years in Australia, we have built a reputation for delivering complex systems integration projects that provide proven and advanced capabilities to keep us ahead of today’s challenges. From combat, communications, security and underwater systems, to mixed reality, cyber security and deployable health solutions, our extensive portfolio of products and services provide high-technology solutions for defence forces and civil industries across the globe.

Apply today to join our crew and deliver solutions with purpose!

What you will be part of Explore a wealth of possibilities. Take on challenges, create smart inventions, and grow beyond. This is a place for curious minds, brave pioneers, and everyone in between. Together, we achieve the extraordinary, each bringing our unique perspectives. Your part matters. Saab is a leading defence and security company with an enduring mission, to help nations keep their people and society safe. Empowered by its 26,000 talented people, Saab constantly pushes the boundaries of technology to create a safer and more sustainable world. Saab designs, manufactures and maintains advanced systems in aeronautics, weapons, command and control, sensors and underwater systems. Saab is headquartered in Sweden. It has major operations all over the world and is part of the domestic defence capability of several nations. Read more about us here.

Culture and benefits We employ over 1000 Australians and are committed to fostering a culture of excellence and enriching the employee experience. By joining Saab, you’ll be a part of a collaborative and supportive organisation, where your professional growth and work-life balance are emphasised. You’ll work within an innovative and vibrant workplace, while having the opportunity to develop a long-term, fulfilling career. As a valued team member of Saab Australia, you’ll access a variety of perks and benefits to support you and your family including:

• 6 weeks paid leave each year
• 14% superannuation
• Free Income Protection Insurance
• Flexible working options
• Access to the Saab shares matching scheme
• Access to MySaab - our online store offering everything from cash back at hundreds of stores to discounts from exclusive partners

For further information about a career at Saab, visit the page adjacent: https://www.saab.com/markets/australia/careers/saab-life

Applications Click ‘Apply’ to submit your CV and cover letter in support of your application. Kindly observe that this is an ongoing recruitment process and in exceptional circumstances, the position might be filled before the closing date of the advertisement. We encourage applications as early as possible to avoid disappointment. By submitting an application to Saab, you consent to undertaking workforce screening activities including, but not limited to, reference checks, Australian Federal Police check, verification of working rights and qualifications, sanctions screening and a pre-employment medical declaration. Saab Australia is an Equal Opportunity Employer and encourages Aboriginal and Torres Strait Islanders to apply. We also welcome applications from individuals with culturally diverse backgrounds. Saab Australia is a nationally recognised Veteran Employer of Choice that welcomes the interest of ex-service members, veterans and their families. At Saab, you'll be empowered to make a real difference. Join colleagues worldwide who share one purpose – keeping people and society safe through innovative defence and security solutions. What makes that difference possible? You. We're a global leader in air, land and naval defence, civil security and commercial aeronautics, with approximately 28,000 employees across all continents. Our transformative approach combines deep expertise with continuous innovation – investing one-fifth of our earnings in research and development to solve tomorrow's challenges today. But technology alone doesn't create safety. Your perspective, your skills, your contribution – that's what transforms possibility into reality. Here, diversity strengthens everything we do. You'll find unlimited opportunities to advance your career whilst maintaining balance in your life beyond work. We're committed to creating an inclusive environment where every person can fully focus on what matters. Saab is an Equal Opportunity/Affirmative Action employer – all qualified individuals are encouraged to apply and will be considered without regard to race, colour, religion, national origin, sex (including pregnancy), sexual orientation, gender identity, age, veteran or disability status.