Fleet administrator

GFL Environmental is seeking a detail-oriented Fleet Administrator to support our shop operations and fleet maintenance management across British Columbia, Alberta, Saskatchewan, and Manitoba. Reporting directly to the Area Fleet Director, you will serve as a key administrative anchor for our regional fleet, managing inventory controls, driving warranty cost recovery, handling asset logistics, and maintaining system integrity across our fleet management software.

Why GFL:

• Competitive Pay: Individual pay is determined by responsibilities, experience, and location.
• Comprehensive Health Benefits: Full employer-paid medical, dental, and vision coverage for you and your family.
• Retirement Savings: Company-matching RRSP/DPSP program to secure your financial future.
• Modern Fleet & Gear: Work out of safe, modern facilities with well-maintained trucks, new equipment, and industry-leading tools.
• Nationwide Career Growth: Clear pathways for advancement across GFL’s growing national network.
• Employee Support: Full access to our confidential Employee Assistance Program (EAP).
• Green for Life Perks: Exclusive employee discount programs, perks, and team recognition initiatives.

Key Responsibilities

Fleet Administration & Reporting:

• Support Area Fleet Director and M5 Manager with administrative tasks such as required (asset transfers, data entry, new unit asset surveys)
• Perform administrative functions such as asset transfers, cost recording and reporting functions as directed
• Process, track, and document cross-branch and cross-provincial equipment transfers to maintain accurate regional asset registers.
• Act as a central administrative resource for shop foremen, mechanics, and operational leaders across BC, AB, SK, and MB.

Inventory & PO Management:

• Oversee parts inventory controls
• Provide weekly review of current valuation versus desired min/max
• Work with systems (M5 Manager) to review weekly reserve parts audits
• Assess and track open PO volume and audit shop purchasing against regional budgets.
• Provide support to (M5 Manager) as needed to ensure compliance with audit procedures for all inventory locations in Western Canada

Warranty Cost Recovery:

• Support the Area Fleet Director and Warranty Manager to help identify, compile, and record warranty claims within the fleet system to maximize manufacturer cost recovery across all Western Canada assets.
• Process warranty claims with vendors for cash reimbursement
• Assist branch locations with warranty claims as required.
• Review weekly warranty progress and provide recommendations for continuous improvement

Qualifications

• 2–5 years of experience in fleet administration, warranty administration, heavy equipment shop operations, or industrial inventory control.
• Hands-on proficiency with heavy-duty fleet management software
• Strong working knowledge of purchase order processing, parts inventory management, and vendor warranty claim procedures.
• High attention to detail with strong data entry accuracy and analytical skills.
• Proven ability to collaborate remotely across multiple provinces and operational sites.

At GFL our goal is to invest in our people and provide opportunities to grow, for life! Our employees are affectionately known as team green, a name that unites us all under our shared purpose of providing sustainable solutions to enable our customers and communities to be GREEN FOR LIFE! We offer a competitive benefits plan, including RRSP match, orthodontics and vision coverage With 20,000+ employees across North America, we offer a dynamic set of career opportunities, locations and growth! We appreciate all of the local communities we live and work in, and actively contribute to them through our flagship Full Circle Project We believe investing in the future is the right investment, our first fully electric truck is now in operation! GFL is traded on the NYSE & the TSX – search “GFL” to see our stock performance.

#GFLTalent

We thank you for your interest. Only those selected for an interview will be contacted.

GFL is committed to equal opportunity for all, without regard to race, religion, color, national origin, citizenship, sex, sexual orientation, gender identity, age, veteran status, disability, genetic information, or any other protected characteristic. If you are interested in applying for employment and need special assistance or an accommodation to apply for a posted position, please contact myworkdayrecruitment@gflenv.com

Please note that GFL does not provide visa sponsorship for this position. Valid work authorization in the country where the job is located is required. Successful candidates will be required to provide valid documentation confirming their eligibility to work in the country where the job is located prior to their start date.

This hiring process may utilize machine-based systems to assist in screening and assessing applicants. Final selection decisions are made by our recruitment team.