Field accounting manager, higher education

Pay: $75000 per year - $90000 per year

Location: Tyler Texas

Summary:

The Field Accounting Manager manages the day-to-day financial, accounting, administrative, and internal-control activities for assigned dining operations. This position serves as the primary financial partner to account and district leadership, operational and culinary teams, client representatives, and corporate support functions.

The role ensures that financial activity across dining operations and profit centers is accurately recorded, reconciled, documented, and reported. The Field Accounting Manager proactively identifies discrepancies, determines root causes, and coordinates resolution so leaders can make timely, informed decisions. Operational and culinary leaders retain responsibility for scheduling, employee management, daily operations, and physical inventory.

Responsibilities:

Financial Administration and Systems

• Manage daily financial workflows, records, and control checklists for all operating locations and profit centers.
• Ensure financial transactions are entered accurately, coded correctly, supported by documentation, and recorded in the appropriate accounting period.
• Review financial systems for missing or duplicate entries, unusual activity, and coding errors; coordinate corrections with corporate Accounting and Finance.

Sales Payment and Meal Plan Reconciliation

• Reconcile point-of-sale activity to cash, deposits, credit and debit card activity, meal plans, campus payment methods, catering sales, and other tender types.
• Verify that revenue flows to the correct location, category, program, and profit center.
• Research and resolve differences among point-of-sale reports, payment processing, internal workbooks, financial systems, and financial statements.

Inventory and Cost Management

• Confirm required inventories are completed on time and recorded accurately by location, profit center, and accounting period.
• Analyze food and beverage cost performance and investigate material variances with culinary and operational leaders.
• Ensure transfers, waste, spoilage, vendor credits, and inventory adjustments are documented and reflected accurately.

Accounts Payable Accounts Receivable and Catering

• Track vendor invoices and ensure they are received, approved, coded, entered, and resolved on time, including outstanding invoices and vendor credits.
• Ensure catering and other billable activity is invoiced accurately in the correct period and supported by event documentation and approved pricing.
• Monitor outstanding receivables and coordinate collection, payment, and vendor issues with account leadership and corporate Accounting.

Licensed Branded and Partner Operations

• Reconcile sales, purchases, payment activity, inventory, and contractual fees for licensed concepts, subcontractors, and revenue-sharing partners, as applicable.
• Maintain supporting documentation and ensure partner expenses, payments, and retained revenue are reflected accurately in account financial results.

Expense Labor and Payroll Controls

• Reconcile purchasing card and reimbursable expense activity, including receipts, approvals, business purpose, coding, and timely resolution of missing documentation.
• Review labor results by location and department, compare actual results with budget or forecast, and identify overtime and material variances.
• Support reconciliation of payroll and timekeeping discrepancies and provide actionable labor reporting to operational leaders.

Financial Reporting and Month End Close

• Prepare weekly reporting that highlights financial performance, material variances, risks, and required actions.
• Coordinate account-level month-end close and confirm that financial activity is complete and recorded in the correct period.
• Research material variances, support required adjustments, and ensure financial statements accurately reflect operational performance.

Qualifications:

Required

• Bachelor's degree in Accounting, Finance, Business Administration, Hospitality Management, or a related field.
• Three or more years of accounting, finance, bookkeeping, business administration, or comparable financial operations experience.
• Strong Microsoft Excel skills and experience reconciling financial transactions.
• Strong organizational, analytical, problem-solving, and documentation skills.
• Ability to manage a high volume of transactions and competing deadlines with exceptional attention to detail.
• Ability to investigate discrepancies, determine root causes, and independently drive resolution.
• Strong communication skills and the ability to partner with financial and operational leaders.

Preferred

• Experience with Restaurant365 or a comparable accounting or restaurant-management system.
• Experience in food service, hospitality, higher education dining, or a multi-unit restaurant environment.
• Experience with point-of-sale, payment, meal plan, inventory, accounts payable, and accounts receivable systems or processes.
• Experience supporting an operation with multiple locations or profit centers.

About Us

Together, American Food & Vending and American Dining Creations form one of the nation’s largest privately held dining and refreshment service organizations. Family-owned and headquartered in Syracuse, NY, we have served clients nationwide for more than 80 years, delivering customized dining and refreshment solutions across business, education, healthcare and cultural environments.

Recognized by NAMA and our peers as Operator of the Year, we combine national capabilities with a personal, responsive approach to create exceptional experiences for our clients and guests.

Our Mission

To create moments of happiness through customized hospitality experiences that delight guests and bring people together.

Our Vision

To be the best in the industry at elevating hospitality experiences for places where people want to be.

Our Values: F.I.R.S.T.

• Family – Treat people as family.
• Integrity – Do the right thing.
• Responsiveness – Listen first. Then act with urgency.
• Service Excellence – Deliver exceptional experiences every day.
• Teamwork – Win together.

American Dining Creations Offers:

• Weekly Pay
• 401K with company match
• Employee Assistance Program
• Eligible employees offered Medical, Prescription, Dental, and Vision Plans,
• FSA/HSA
• Ongoing training and development programs
• Bonus Programs for eligible positions

American Food & Vending is an Equal Opportunity Employer.

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