Admissions counselor-orientation & pre-college programs coordinator

Pay Range: Targeted salary up to $43,000 annually, based on experience

Benefits Eligible: Yes

Work Schedule: Monday - Friday, 8 to 5, with some occasional nights and weekends

Travel: Required

Position Introduction:

The Office of Admissions & Recruitment (OAR) makes connections and creates experiences with the next generation of Sooners by supporting domestic and international freshman, transfer, and concurrent students throughout the application and decision process. Our team operates from Norman and across the state, nation, and world, partnering with faculty, staff, parents, counselors, and communities to provide guidance and resources to prospective students. Our goal is to build a vibrant OU community by recruiting the most academically qualified students with a variety of educational, service, involvement, and community experiences. We seek individuals who exhibit integrity, care, intentionality, and innovation.

Scope of Position/Essential Duties:

Reporting to the Division of Enrollment Services, this position is responsible for identifying, attracting, and enrolling prospective students through a variety of recruitment and outreach efforts. The role serves as a key representative of the institution, building meaningful relationships with students, families, high school counselors, and community partners.

This position supports the Orientation and Pre-College Programs team by leading recruitment initiatives, developing targeted communications, and advising prospective students throughout the admissions and enrollment process. The role designs and produces recruitment materials, attends recruitment fairs, and supports year-round Orientation programs for freshman, transfer, and concurrent students.

Serving as a liaison between the Office of Admissions and Recruitment (OAR), academic colleges, faculty, Information Technology, and local, regional, and national partners, this individual ensures coordinated and student-centered enrollment efforts. The position also serves as a primary resource for prospective concurrent students, guiding them through the admissions process and facilitating application, enrollment, and orientation procedures.

Additional responsibilities include:

• Serving as the primary point of contact for prospective concurrent enrollment students from initial inquiry through enrollment, providing personalized guidance and support throughout the admissions process
• Advising prospective concurrent students on admissions requirements, assist with application completion, and schedule individual or group meetings as needed
• Serving as the direct academic advisor, alongside another coordinator, for concurrent students each semester they are admitted and want to take coursework with OU.
• Representing the institution at college fairs, high school visits, community events, and on-campus programs to promote awareness and interest
• Planning, coordinating, and participating in on- and off-campus recruitment and yield events, including information sessions and presentations for prospective students, families, and stakeholders in both virtual and in-person settings
• Building and maintaining strong relationships with high school counselors, community partners, and other external stakeholders
• Reviewing and evaluating applications for admission in a timely and accurate manner, ensuring adherence to institutional guidelines
• Maintaining consistent communication with prospective students via phone, email, text, and CRM to ensure engagement and follow-up
• Collaborating with internal departments such as financial aid, academic advising, and student services to support a seamless transition for admitted students
• Contributing to the development of recruitment strategies, support marketing efforts including publication development, and participate in cross-functional project teams
• Staying current on admissions policies, academic offerings, and campus resources; effectively utilize the institution's Customer Relationship Management (CRM) system to track interactions and manage data
• Assisting with New Sooner Orientation for first time freshman, transfer as well as concurrent students.
• Performing various duties as needed to successfully fulfill the function of the position

Working Conditions:

• Ability to sit or stand for extended periods during presentations, fairs, or interviews
• Use of computer and telephone for extended periods.
• Must be able to bend, lift, stoop, and carry materials as needed.
• Ability to engage in repetitive motions (e.g., typing, data entry).
• Standard office environment with frequent interactions across departments and with university officials.
• May experience periods of high pressure due to deadlines and peak admissions cycles.
• Frequent travel required for recruitment events, high school visits, and college fairs.
• Must be willing to work extended hours, including evenings and weekends, especially during peak admissions periods.
• Regularly required to speak in front of large groups, including students, parents, and community members.
• Must be able to work effectively and professionally with a wide range of constituencies.

Knowledge, Skills & Abilities:

• Strong understanding of college admissions policies, procedures, and academic programs.
• Familiarity with standardized testing (PSAT, SAT, ACT) and other college readiness benchmarks.
• Knowledge of student recruitment strategies, including marketing and outreach best practices
• Excellent verbal and written communication skills for engaging with students, families, and stakeholders
• Strong interpersonal skills with the ability to build rapport and maintain relationships
• Ability to work independently and collaboratively within a team-oriented environment.
• Ability to travel frequently for recruitment events and high school visits
• Ability to maintain professionalism and confidentiality in all interactions

Required Education and Experience:

• Bachelor's Degree

Required Certifications and Licenses:

• Valid driver's license

Hiring Contingent Upon a Background Check:

• Yes