Senior inventory accounting analyst

The Senior Inventory Accounting Analyst is responsible for ensuring the accuracy, validity, and integrity of inventory balances across company‑owned warehouse locations and virtual inventory environments, with a strong emphasis on Scan‑Based Trading (SBT) inventory and SBT shrink analysis. This role leads advanced inventory reconciliation, month‑end close preparation, inventory reporting, costing analysis, and quarterly reserve analytics.

The Senior Analyst coordinates third-party physical inventory counts, prepares key monthly schedules (including capitalized freight, in‑transit, and SBT/warehouse inventory analysis), and develops actionable recommendations to improve inventory accuracy and reduce shrink. The role also provides work direction, guidance, and analytical support to the Inventory Accounting Analyst.

The ideal candidate is a highly analytical problem‑solver who thrives in high‑volume transactional environments, is comfortable working with large datasets, and understands complex inventory ownership models including SBT, consignment, and virtual inventory.

Essential Duties & Responsibilities

Inventory Reconciliation & Control

• Perform advanced inventory reconciliations across warehouse, SBT, consignment, and virtual inventory locations.
• Ensure inventory balances are accurate, supported, and aligned with customer and third‑party records.
• Investigate and resolve complex inventory discrepancies and ownership issues.
• Monitor inventory transactions for accuracy, completeness, and proper classification.
• Validate inventory adjustments, transfers, returns, and movement activity.

SBT Inventory & Shrink Analysis

• Lead SBT inventory roll‑forwards, reconciliations, and variance analysis by customer and location.
• Analyze SBT shrink trends, root causes, and financial impact.
• Develop monthly SBT inventory and shrink reporting packages.
• Provide recommendations to reduce shrink, improve accuracy, and strengthen controls.
• Partner with customers, service providers, and internal teams to resolve SBT discrepancies.

Physical Inventory (Third-Party) Coordination

• Coordinate third-party physical inventory counts for warehouse and virtual inventory locations.
• Ensure count accuracy through pre‑count preparation, communication, and documentation.
• Review count results, investigate variances, and support inventory adjustment processing.
• Maintain detailed documentation supporting physical inventory results.

Month-End Close Preparation

• Prepare month‑end inventory schedules, reconciliations, and analytical support.
• Complete monthly SBT and warehouse inventory analysis with recommendations for leadership.
• Prepare and analyze monthly capitalized freight schedules.
• Prepare and analyze monthly in‑transit inventory schedules.
• Support inventory‑related financial reporting and close activities.

Quarterly Inventory Reserve Analysis

• Prepare quarterly inventory reserve calculations and supporting analytics.
• Analyze reserve trends, shrink drivers, and valuation impacts.
• Provide recommendations to improve reserve accuracy and methodology.

Costing Analysis

• Identify and investigate costing discrepancies and valuation issues.
• Support inventory costing process and system integrity.
• Partner with operations, supply chain, and IT to resolve costing and data issues.

Data Analytics & Systems

• Work with large datasets involving inventory transactions, customer inventory, warehouse activity, and virtual inventory locations.
• Utilize NetSuite, Excel, Tableau, and AI-enabled tools to analyze inventory activity and develop dashboards, reconciliations, reports and analytical tools.
• Support resolution of system and data integrity issues.

Leadership & Work Direction

• Lead the work of the Inventory Accounting Analyst by providing guidance, direction, and analytical support.
• Review work outputs, assist with complex reconciliations, and ensure accuracy and completeness.
• Serve as a subject‑matter expert for SBT inventory, shrink analysis, and inventory close processes.

Knowledge, Skills, and Abilities

• Strong understanding of inventory accounting, inventory controls, and inventory valuation.
• Advanced analytical and reconciliation skills.
• Ability to work with large datasets and high‑volume transactions.
• Experience identifying trends, risks, and shrink drivers.
• Effective communication skills with internal and external stakeholders, from warehouse and store teams to customers and senior leadership.
• Strong problem‑solving and root‑cause analysis abilities.
• Ability to work independently and lead others without formal supervisory authority.
• Advanced Microsoft Excel skills.
• Strong attention to detail and organization, with the ability to prioritize in a fast-paced environment.

Experience and Credentials

• Bachelor’s degree in Accounting, Finance, Business Administration, Supply Chain, Operations, Analytics, or related field; or equivalent work experience.
• 4–7 years of inventory accounting, inventory control, financial analysis, supply chain analysis, or related experience.
• Inventory reconciliation experience required.
• Experience with SBT, consignment inventory, virtual inventory, or similar ownership models strongly preferred.
• Experience coordinating physical inventory counts preferred.
• Experience identifying inventory costing issues preferred.
• Experience working in high‑volume transactional environments required.
• NetSuite experience preferred.
• Tableau experience preferred.
• Experience utilizing AI tools such as Claude, Microsoft Copilot, or similar platforms preferred.

Job Requirements

• Prolonged periods of sitting at a desk and working on a computer.
• Ability to travel occasionally for meetings, training sessions, or customer engagements.
• Must be able to communicate effectively in person, over the phone, and via digital platforms.

This is not necessarily an all-inclusive list of job-related responsibilities, duties, skills, efforts, requirements, or working conditions. While this is intended to be an accurate reflection of the current job, management reserves the right to revise the job or to require that other or different tasks be performed as assigned.

All job requirements are subject to possible revision to reflect changes in the position requirements or to reasonably accommodate individuals with disabilities. Some requirements may exclude individuals who pose a threat or risk to the health and safety of themselves or other employees. This job description in no way states or implies that these are the only duties which will be required in this position. Employees will be required to follow other job-related duties as requested by their supervisor/manager (within guidelines and compliance with federal, state, and provincial laws). Outside of Canada, employment with the Company is “at will,” which means it is subject to termination by either the Company or the employee at any time, for any reason.